Tami L. Kinsler

*** **** ******, #***

New York, NY 10044

646-***-****

aco9c7@r.postjobfree.com

PROFILE

Professional manager of day-to-day office operations, financials,

information technology and human resources for small to mid-sized firms.

Experienced at providing comprehensive administrative support to executives

and staff. Well organized and detail oriented.

EXPERIENCE

May 2014 - Operations Manager/Bookkeeper

November 2014 S. Russell Groves Architect P.C., New York, New York

. Bookkeeping, Financial and Human Resource Management, overall

Studio Management

September 2013 -

March 2014 Office Manager (temporary position)

Richard H. Lewis Architect, New York, New York

Organized and managed home-based studio and one satellite

office:

. Archived drawings and documents for projects completed over

past 10 years; assisted Principal and Associates with

prioritizing and filing current work

. Implemented system to track in-house billing for copies,

prints, other various expenses

. Scheduled and supervised photography of completed projects

and web-site posting

. Client liaison - wrote proposals and followed up; created and

tracked project schedules for use by architects, clients and

consultants

. Assisted in-house Department of Buildings expediter with DOB

forms, filings, and writing reports for Principal and

clients, updated weekly

September 2008 -

August 2013 Office Manager/Bookkeeper

Peter Gluck and Partners, New York, New York

. Primary responsibility for office operations, staff and

finances for three corporate entities at six locations,

comprised of 40 employees

. Directed cash flow for multiple construction projects and

coordinated payment of subcontractors and vendors along with

project managers. Prepared financial analyses to track and

report transactions, status and projection of funds

. Performed a wide range of administrative duties including

management of payroll, payables, assets and inventory, acted

as in-house IT coordinator

. Reduced general office expenses by 25%, through inventory

tracking and vendor negotiation

. Assisted PR/Marketing department as needed (prepared

proposals, submitted documentation to government agencies,

extensive travel arrangements for President, Peter Gluck, and

his family)

August 2006 - Freelance and Temporary

August 2008 Performed freelance and temporary assignments as an Executive

Assistant and/or Administrator for a variety of clients in New

York City

July 1999 - Business Manager / Executive Assistant

July 2006 John B. Murray Architect, LLC - New York, New York

. Overall business management, working with and reporting directly

to the Principal, John B. Murray

. Accounts payable (including payroll) and receivable: Processed

all vendor bills and expenses for payment; generated monthly

invoices, implementing Project Cost accounting. Prepared

financial statements and other cash management reports using

QuickBooks Pro. Periodically consulted with the firm's

accountant in generating quarter-end and year-end projections,

etc. Filed all returns and reports

. Converted existing 401k plan to provide improved, streamlined

investment and reporting. Maintained all associated records

. Administered employee major medical benefits plan and all

insurance plans on behalf of the firm: general liability,

professional liability, disability and worker's compensation.

Reviewed all plans on an annual basis, adjusted to provide for

increased coverage and reduced premiums

. Composed all client and consultant correspondence on behalf of

Principal, including preparation and tracking of proposals and

contracts

. Hiring, compensation and performance reviews of administrative

staff

. Worked with in-house IT coordinator and the firm's computer

consultant, to ensure database organization and integrity

. Assisted the Principal with personal matters, including

scheduling and finances

April 1990 - Business Manager/Executive Assistant

May 1999 Richard Cook & Associates, Architects / John R. Menz & Richard

Cook Architects -

New York, New York

. Designed and implemented all business operations systems;

original member of firm

. Overall responsibility for financial management of the firm

and primary responsibility for general office management

. Managed all accounts payable (including payroll) and

receivable

. Prioritized and approved expenditures for leasehold

improvements and all office purchases

. Prepared proposals for services, negotiated contracts and

assisted Principal in establishing project fees

. Designed and maintained employee benefit plans and insurance

. Trained and monitored administrative and management skill

development for all employees

. Facilitated employee communication and acted as liaison

between Principal and staff

. Responsible for physical space. Negotiated leases and

coordinated two relocations

COMPUTER SKILLS

Microsoft Word

Word Perfect

Excel

Lotus

Outlook

FileMaker Pro

Harper and Schuman Accounting

QuickBooks Pro

PowerPoint

EDUCATIO

University of Tampa - Tampa, Florida

Bachelor of Arts, English and Writing

Notary Public, State of New York

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