Amy B. Schmaling

Greenwich, CT ( Home 203-***-**** ( Cell 203-***-**** (

acn3z8@r.postjobfree.com

EXECUTIVE ASSISTANT ( OFFICE MANAGER

Highly dynamic and driven administrative professional with career

progression providing organizational and strategic support to senior level

executives in Fortune 500 companies across a variety of industries,

including financial services, healthcare, insurance, and hedge funds.

Outstanding communication and relationship-building skills, quickly gaining

and maintaining the trust and respect of C-level executives, staff,

vendors, strategic partners, and clientele. Dedicated to continual self-

improvement; concurrently working in temporary administrative positions in

various industries while pursuing a Bachelor's degree.

AREAS OF STRENGTH

Calendar Management ( C-level/Executive Support ( Data Entry ( Event

Planning

Expense Reconciliation ( File Management ( Office Administration ( Project

Management

Records Management ( Travel Arrangements . (AML) Anti-Money Laundering .New

Employee Onboarding

CAREER HIGHLIGHTS

Temporary Staffing Agencies, Stamford and Greenwich, CT

2006 - 2008; 2009 - 2011; 2012 -Present

ADMINISTRATIVE CONSULTANT

Engaged in short-term assignments to deliver exceptional administrative

support to C-level executives and senior management at various corporations

and organizations, including Morgan Stanley Fund Services, Navig8 Group,

Nestl Waters North America (HR), NBC Universal/Comcast, New York Life,

Phillip Morris, Morgan Stanley( HR), Tudor Investments, Sailfish Capital

(Trade Floor), Murtha Cullina, Wilton Medical Group, Spartech Polycast,

Philips, Jones Lang LaSalle, ConEdison, Headcount Management. Exceeded

client expectations through expert delivery of senior-level support

activities, including assisting in high-level projects to enhance the time

management and effectiveness of executives.

Key highlights

. Quickly and accurately entered data for Comcast as part of a major

database project.

. Reviewed, updated, and corrected a marketing project spreadsheet for

New York Life.

. Created Excel and Word templates for stratum reports at Morgan Stanley

Fund Services, which have subsequently been trademarked; utilized FSID

to ensure proper documentation in each investor file.

. Ensured a seamless transition of staff and documentation following the

sale of one Morgan Stanley division by auditing and tracking the

completeness of HR files.

. Processed time sheets, new employee onboarding, emailed portal access,

job verification, earnings verification, unemployment requests, and

workers compensation insurance.

Excel Staffing, Stamford, CT October 2013 - March 2014

executive assistant, PITNEY Bowes Inc.

Multi-faceted position encompassing the highly efficient management of day-

to-day operations and delivery of high-level administrative support to the

Chief Innovation Officer. Maximized operational efficiency by managing all

administrative activities, including heavy calendar management, extensive

domestic/international travel arrangements, corporate event planning, and

heavy expense reconciliation using Certify.

Key highlights

. Optimized the effectiveness of corporate meetings and events by

managing all logistics, including travel arrangements international

and domestic, accommodation bookings, meeting material preparation,

and reservation of conference rooms.

. Manage busy calendar for the Chief Innovation Officer and the VP,

Global Strategic Alliances & Partners, Coordinate department events;

Process and approve expense reports on behalf of Chief Innovation

Officer and VP Alliance Technology, Organize in-person meetings,

conference calls and videoconferences, nationally and internationally,

using AT&T Conference Plus for recorded calls/meetings (All-Hands

Calls) or Cisco WebEx

Asset Staffing, New York NY. May 2011 - November 2012

senior administrative assistant, morgan stanley fund services

Builds on dynamic administrative background to provide exceptional

executive-level support to key leadership at Morgan Stanley Fund Services.

Concurrently serves as Administrative Team Leader, guiding administrative

staff in the best practices and strategies for executing and completing a

wide variety of administrative and support activities.

Key highlights

. Quickly and accurately organized all investor files, reviewed, updated

and requested new AML, Patriot act, Bank security act and know your

customer.

. Created and updated the Iron Mountain spreadsheet to keep track of

1000 plus off site stored files recalled Iron Mountain boxes when

Investor Service representatives would request them

. Assisted two other Executive Assistants with administrative duties

phone coverage, travel arrangements (international/domestic) Setting

up and tearing down conference rooms

PRO Unlimited, Greenwich, CT March 2008 - June 2009

executive assistant, Deutsche Bank

Multi-faceted position encompassing the highly efficient management of day-

to-day operations and delivery of high-level administrative support to

seven managing directors and senior equity research analysts in the

division. Maximized operational efficiency by managing all administrative

activities, including heavy calendar management, extensive

domestic/international travel arrangements, corporate event planning, and

heavy expense reconciliation using Concur. Managed contacts in Lotus Notes

and Aspen; subscriptions; and invoices using PeopleSoft.

Key highlights

. Optimized the effectiveness of corporate meetings and events by

managing all logistics, including travel arrangements, accommodation

bookings, meeting material preparation, and reservation of conference

rooms.

. Managed email blast lists, using SumNet to initiate blasts of equity

research, for each different equity research analyst and the companies

they covered.

additional experience

Nursing Resource Assistant, Greenwich Hospital, Greenwich, CT (2002-2005)

Administrative Assistant, New Country Motor Cars, Greenwich, CT (2002)

Inbound Sales, Administrative Assistant, Pitney Bowes Supply Line, Shelton,

CT (2000 - 2002)

EDUCATION . PROFESSIONAL DEVELOPMENT

Bachelor's Degree, History

Southern New Hampshire University (SNHU)

Currently enrolled

University of Massachusetts - Lowell (2011-2013)

No Degree acquired

CERTIFICATIONS

Nursing Assistant, State of Connecticut (certified 2002) - Norwalk

Community College

TECHNOLOGIES

MS Office (Word, Excel, PowerPoint), Outlook, Lotus Notes, Aspen, Oracle,

ADP/Reynolds & Reynolds Accounts Receivable, Meditech, Thompson Reuters,

10K, StreetEvents, Concur, Certify,CardScan, SumNet, IPhone, IPad, Mac,

Blackberry

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