Kesha Williams ****

Claremont Drive

Grand Prairie, TX 75052

(281) 832-

5926

acn1mb@r.postjobfree.com

Education:

Master of Science in Accounting with CPA Preparation, Walden University

Bachelor of Science in Business Management, University of Phoenix

Relevant Experience:

Lone Star College- North Harris, Business Manager, Office of Academic Success/EDUC FY Experience Course;

Houston TX, October 2013-January 215

Manages a 1.86 million budget

Closed FY 2014 department budget +53k

Tracks expenditures and prepares journal entries and budget revisions

Completes budget vs. cost analyses throughout the year, in addition to expense projections, trend reports,

and ad hoc reports.

Manages invoicing of external clients and tracks accounts receivables and payables for division.

Manages the purchasing of goods and services for the division, including preparation and evaluation of

quotes and bids, preparation of requisitions, and receipt of goods and materials

Reconciles and approves credit card receipts against approved purchases and billing statements.

Manages completion of hiring paperwork for new employees FT and PT faculty and students of the

division, which includes employments verification, background check authorization, tax exemption forms,

payroll deposit forms, retirement forms, and credentials verification and onboarding.

Manages the development of the division’s annual operational and capital budgets so that programs have

funds set aside for faculty, professional development, supplies, and equipment.

Ensures that approval and reporting procedures are in place and communicated to everyone within the

division for faculty, staff, and students to travel in and out of the System and to report travel expenses

according to System and college travel policies and procedures.

Completes ad-hoc projects as assigned; compiles information, analyzes data, and reports on enrollment,

room utilization, faculty workload, and other areas for instructional Deans and Divisions as well as other

statistics for campus/facility related projects, etc.

Identifies, develops, and implements administrative “best practices,” and re-engineers processes, if

required, so that they are efficient, documented, and communicated to the division and others affected by

these practices.

Manages full-time and part-time staff who provide administrative support to the division dean, department

chairs/directors, and faculty by making assignments, setting priorities, and evaluating outcomes; trains,

counsels, and coaches staff as required.

Manages the building of credit/continuing education course schedules to ensure that students can enroll in

the division’s course offerings, faculty are paid appropriately, appropriate fees are collected and State

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reporting is accurate; ensures that the division’s schedules, catalogs and various publications reflect

accurate course offerings and program information.

Manage/participates in activities associated with SACS accreditation, program accreditation, search

committees, civil rights training, and other miscellaneous System and college initiatives, as needed.

Manage faculty and staff payroll by ensuring that worked and non-worked time and contact hours are

reported correctly, hiring paperwork is completed, and overloads and stipends are identified; ensures that

Memorandums of Assignment, Memorandums of Understanding, Faculty Workload forms, and retirement

documents for part-time faculty and extra service agreements for full-time faculty are completed each

semester.

Serves as active member of the system-wide council.

Lone Star College-North Harris, Administrative Assistant II to President, Houston, TX

August 2011 – October 2013

Direct confidential administrative support to the President

Maintain and schedule calendar appointments, make all travel arrangements, receive/screen all telephone

calls, while directing oral requests and complaints with facilitation to appropriate individuals.

Compile, prepare, distribute, and coordinate with internal and external executive level staff to accomplish

numerous complex activities

Assist the President in all aspects of Board and Committee meetings; attend meetings and transcribe notes;

Prepare, review and distribute reports, agendas and correspondence

Reconcile and submit all expenses related to the President and official functions the college participates in

each year

Maintain confidential security sensitive information.

Review, process and track A/R and A/P

Build and monitor 2.45 million dollar budget expenditures and prepare transfer requests to various

departments

Maintenance of office documentation, reports and review contracts for accuracy

Order, prepare and maintain office supplies and equipment

Train and supervise assigned support staff.

Lone Star College – North Harris, Department Assistant to Vice President of Administration, Houston, TX

September 2009 – August 2011

Pre-pay auditor/Administrative Assistant for the Vice President and President’s Offices daily

Coordinated Procurement Card/Travel & Expense card applications; issuance, training and auditing

Assisted with requisitions, purchase orders, review/processing of contracts internally and externally

initiated as well as vendor payments

Prepared budget transfers, ad hoc reports and training for the new iStar financial system; A/R and A/P

Prepared billing, financial reports and invoices for foundations, institutions and other vendors

Managed/recorded comp. time reports, and schedules throughout the entire campus

Planned and coordinated events as needed

Toshiba International Corporation (TPI Staffing Inc.), Administrative Assistant II, Houston, TX

February 2009 – May 2009

Kesha Williams 2868

Claremont Drive

Grand Prairie, TX 75052

(281) 832-

5926

acn1mb@r.postjobfree.com

Monitored daily issuance and of return authorization orders for drive units

Performed daily office duties

Acted as the liaison between customers and service technicians while units are being repaired.

Texas Southern University, Administrative Assistant/Office Manager to the Associate Director of the Mickey

Leland Center, Houston, TX, October 2006 – February 2008

Oversaw daily office operation while coordinating administrative operations of office

Maintained the Associate Directors calendar

Managed part-time workers, student workers, contractors and volunteers

Managed expenditure activities on fund operating and grant accounts and records

Compiled and coordinated events and activities for the Mickey Leland Center for adherence to university’s

policy and procedures including but not limited to meetings, luncheons, seminars, conferences, and travel

arrangements.

Reconciliation of A/R and A/P

Managed center’s annual budget

CarMax Auto Superstore, Administrative Administrator –Service Department, Houston, TX

January 2003 – October 2006

Back up support to the Service Manager and Operations Manager

Reviewed, closed and invoiced open repair order

Submitted and reconciled extended warranty claims through PeopleSoft

Reconciled receivables and payables spreadsheets

Tracked DEMO vehicles and License plates

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