Villa **, **B St.

Abu Baker Al Siddique Dubai,

U.A.E

Mobile: 056-*******

Email: achao2@r.postjobfree.com

MarkDESIRED DocumFanoll er

Anthony ent Contro

POSITION

PERSONAL SUMMARY

A document controller with a prov en ability to establish and maintain an effective filing and

archiving system f or paper documents and electronic documents and files in accordance with

company and archiv ing procedures. Possessing extensiv e knowledge of : electronic data

management s y s t e m s s u c h a s ( ACONEX, & Enterprise Resource Planning (ERP),

s u p p l i e r d o c u m e n t c o n t r o l s, electronic filing systems and final handov er. Easy going by

nature and able to get along with both work colleagues and senior managers, currently looking

f or a suitable document controller position.

PROFESSIONAL STRENGTHS

•

Possess more than 7 years of progressiv e ex perience as Document Controller.

• A dedicated hardworking, prof essional and a team player, willing to learn and ready f or long

-term challenges.

• Self -motivated and able to set effectiv e priorities and meet deadlines,

Able to

communicate effectively and interf ace at all levels.

• Extensiv e knowledge in MS Application such as MS Office, Excel, Power Point, Networking,

Outlook, Touch typing (45-50 wpm).

• Ability to solve problems and make decisions quickly and efficiently.

WORK HISTORY

Document Controller

Page 1

Dar Al Handasah Shair & Partners

4th floor, Gulf Towers, Oud Metha,

Dubai UAE

August 2014 – Present

Project: Expansion of Dubai International Airport

Client: Govt. of Dubai – Dubai Aviation & Engineering Projects (DAEP)

•

Assisting in implementing and updating document management procedures.

•

Assigning the document numbering system for design documents and engineering documents.

•

Responsible for the effective and efficient document control of all engineering documents, in

accordance with the established procedures.

•

Maintain records of engineering documents and drawings in hard copies and electronic files and

monitor the revisions and approval status thereof.

•

Distributing of documents to desired persons after updating on the log such as Shop drawings, As

built drawings, Work notification, Project mobilization de mobilization notification, and Document submittal.

•

Scanning of Documents Submittal, Work Notification etc., and save into system.

Document Controller / Secretary / Receptionist / Admin Assistant

Hadeed Emirates Contracting LLC 201

Al Umran Tower, Hamdan St., A b u

Dhabi, U.A.E

April 2012 – May 2014

Project: ADCAN PHARMACEUTICAL – ICAD II, Abu Dhabi, UAE

Client: MANARAH

•

Maintain master registers of documentation and information filing systems.

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Answer call and divert to assigned persons.

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Provide a structured information/enquiry handling service.

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Expedite the review and approval of documentation, including designs, procedures, instructions,

product certification and records.

•

Plan, supervise and record document flow to and from all interested parties.

•

Issue and track location of all documents, drawings, operation & maintenance manuals

& MDRs etc.

•

Issue transmittal letters and receipts concerning the documents in circulation.

•

Maintain history files of obsolete documents and drawings.

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Maintain a current awareness of document handling techniques and responsible for adherence to

the document control procedure.

•

Monitor output of support staff in terms of quantity and quality of work.

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Responsible for working within the provisions and guidelines of the Quality Assurance.

•

System, to ensure that all internal and external documentation is fully traceable.

•

Prepare purchase orders and send copies to suppliers, and to departments originating requests.

•

Responds to supplier inquiries about order status, changes, or cancellations.

•

Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or

late deliveries, and other problems.

•

Prepare, maintain, and review purchasing files, reports and price lists.

•

Track the status of requisitions, contracts, and orders.

•

Check shipments departure and when they arrive to ensure that orders have been filled correctly

and that goods meet specifications.

•

Compare suppliers' bills with bids and purchase orders in order to verify accuracy

Page 2

Document Controller

WSP Middle East LTD.

Mezz. Floor, Khalidiya bldg.,

Abu Dhabi, U.A.E

April 2008 – May 2010

Project: Presidential Palace, Abu Dhabi, UAE.

Client: UAE Federal Government

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Ensure that the document control function is being performed in accordance with the procedures.

•

Ensure that the vendor drawings, hard copies and electronic messages are properly logged into

the document control system.

•

Ensure that all internally prepared drawings are logged in to the document control system and that

all issues are properly logged with appropriate transmittal.

•

Communicate effectively with engineering staff on the status of drawings.

•

Coordinate all activities related to the Document Control Procedure including technical documents,

RFI, FWI, Shop Drawings and As-built, Requests for Inspection Works (RIW), Site Instruction (SI), Method

Statements (MS), NCR, Project Quality Plan, Standard, codes. Certificate, Vendor Data Books, Minutes of

Meeting and commercial correspondence.

•

Responsible for preserving and maintaining confidentiality of document management activities.

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Print, plot, scan drawings & documents. Collate all vendor documentation & transfer to Archive at

project completion.

Page 3

Document Controller/Secretary/Receptionist

SKI Construction - Manila Philippines

May 2003 – June 2006

•

Registering and maintaining project documents in the approved Web Based Document

Control system, including superseding & revision control, allocation of numbers, tracking, retrieval,

scanning, photocopying, disposal & transmission of engineering documentation.

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Distribution of project documents to project team for review and comment.

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Assist with training site project team users in using the approved Document Control

system, and in handling of internal and external generated documentation in accordance with

the overall Information Management and Document Control procedures.

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Recording, retrieving and filing of supplier literature and archiving of company records.

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Scheduling of meetings and diary management.

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Management of inbound and outbound mail to ensure timely delivery as well as the

appropriate circulation of relevant publications and communications.

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Maintaining a good understanding of policies and procedures, as they relate to

business administration, in order to give appropriate instruction and support to team members.

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Answering internal and external telephone calls for managers when unavailable.

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Processing of local site invoices and ensures expenses are reconciled in a timely manner.

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Establishing and maintaining appropriate office systems and procedures, including the

operation and fault rectification of office equipment.

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Reviewing and updating employee information to assist with personnel and records

management.

PERSONAL DATA

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Nationality: Filipino

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Date of Birth: 10 March 1984

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Sex: Male

•

Status: Married

EDUCATION

• Diploma in Information Technology 2005 - 2008

Systems Technology Institute – Manila, Philippines

SEMINARS / TRAININGS ATTENDED

• Electronic Document Management Systems (ACONEX) August 2008

• Enterprise Resource Planning (ERP) April 2012

REFERENCES

• Mr. Denvor Gracias Proc. Manager HARECON 02 674 0884

• Mr. Hattem Hammoudi Mech. Engr. HEC 02 674 0884

• Mr. Eunice Watchorna Admin. Officer WSP 04 706 6511

Contact this candidate