Claudia C. Gheorghiu

Bayside, Queens, NY *****

Mobile: 917-***-****

E-mail: acgzzf@r.postjobfree.com

Professional Profile

Dynamic administrative professional with over fifteen years of experience.

Strong communication skills, including excellent writing, verbal and interpersonal skills.

Exceptional organizational skills, attention to detail and the ability to juggle multiple priorities.

An ability to plan ahead and anticipate needs of an executive.

Mastery of complex calendar management with an expertise in organizing high level meetings.

THE NPD GROUP – Port Washington, NY 9/2014 - Present

Extended Temporary Assignment/ Executive Assistant to the President/Chief Operating Officer & Chief Research Officer

• Organize frequently changing executive calendars; resolve meeting conflicts and meeting requests.

• Plan and coordinate internal and external meetings, WebEx teleconferences and conference calls.

• Prepared and reviewed reports, spreadsheets, and presentations relative to executive’s assignment.

• Interface daily with Group Presidents and other business units.

• Arrange domestic and international travel and prepare itineraries.

• Complete and submit expense reports for senior department executives.

• Maintain the departmental organizational chart, new hire and consultant set-ups.

KOMAR – New York, NY 5/2005 - 5/2013

Executive Assistant to the Chief Executive Officer

• Provided critical support to the Chief Executive Officer and President.

• Managed daily evolving calendar, keeping meetings on time and responding to urgent requests.

• Performed complex and confidential assistant functions including developing and preparing presentations and spreadsheets.

• Initiated routine and non-routine correspondence and other written materials under own signature or signature of the executive.

• Coordinated internal/external meetings, ordered and set up catering, A/V requirements and presentation materials.

• Screened a high volume of incoming calls and in-person inquiries from clients and colleagues.

• Extensive travel arrangements covering local, national/international destinations; obtained visas.

• Coordinated private air and helicopter travel arrangements.

• Handled confidential reports and documents relating but not limited to M&A, NDA and financials.

• Worked closely with CFO and accounting team to coordinate monthly, quarterly and year end finance review meetings.

• Coordinated Executive Committee & Town Hall meetings, recorded meeting minutes when needed.

• Oversaw IT trouble shooting requisitions for laptops, mobile device and tablets.

• Served as project manager for various internal and external initiatives.

• Responded to industry related invitations and coordinated annual holiday party.

• Organized WebEx meetings and conference calls within different time zones for multiple users.

• Maintained extensive property files, status reports and contact databases.

• Arranged activities and services by identifying and researching options, making reservations for dining, travel, lodging,

entertainment, rentals, gifts, sporting events and medical appointments.

• Maintained employer's privacy by keeping all business and personal information confidential.

• Assisted in personal matters and liaised with domestic staff as needed.

• Accessible 24/7 via blackberry and laptop, to perform urgent duties outside normal working hours.

• Negotiated favorable terms and pricing agreements with resorts, rental car agencies, travel agencies and other providers.

LUCENT TECHNOLOGIES – New York, NY 11/2000 - 12/2003

Office Manager/Executive Assistant to the Vice President, Northeast Sales

• Maintained executive’s calendar, setting/confirming appointments, reminding executive of daily schedule.

• Prepared presentations for meetings using PowerPoint, Excel, and other software as necessary.

• Relieved executives of as much administrative detail as possible and stepped in as an office manager.

• Developed and maintained department organization charts.

• Created highly effective organizational filing systems, resulting in easy access to critical information.

• Arranged domestic and international travel, managed itinerary preparation and coordinated visas requirement.

• Prepared expense reports and confirmed charges against credit card statement.

• Assisted in recruiting process for specific new hires, provided back up administrative support within other departments.

• Point of contact for building management and vendor relationships.

THE WALDORF ASTORIA HOTEL – New York, NY 9/1998 - 5/2000

Executive Assistant to the Director, Front Office Operations

• Managed executive calendar, coordinated high level meetings and scheduled appointments.

• Screened phone calls, managed flow of incoming e-mail requests and responded independently.

• Effectively managed payroll for (300 +) employees, within various departments utilizing PeopleSoft.

• Provided staff support including mail distribution, business card orders and updating staff phone lists.

• Liaised with executive management, internal departments and external clients.

• Maintained personnel files, tracked employee vacation time and attendance.

• Coordinated travel arrangements, internal meetings and conference calls (on site & off site).

• Implemented monthly Executive Assistant meetings to improve communication within support staff.

• Reviewed customer comment cards and effectively resolved guest issues and complaints.

• Strong guest interaction, while maintaining the utmost discretion for celebrity & high profile client information.

• Ordered office supplies and maintained supply cabinet.

UBS WARBURG – New York, NY 4/1997 - 7/1998

Extended Temporary Assignment - Executive Assistant to the Vice President, Mutual Funds

• Heavy calendar management and informing executive of last minute schedule changes and urgent meeting requests.

• Assisted executive team by reading, researching, and routing correspondence; drafting letters, collecting and analyzing information.

• Screened high volume of telephone calls for the executive from internal and external sources.

• Worked on special assignments that required research and/or interpretation of data, to be performed with little

supervision or instruction.

• Tracked action items for the executive and proactively scheduled the time required to address them.

• Monitored critical e-mail correspondence and prepared responses.

• Scheduled internal meetings, preparing agendas and follow- up action items for meetings.

• Coordinated with office manager to set up office space, voicemail, and computer needs for new hires.

• Fielded incoming calls from Institutional clients and the Security Exchange Commission.

• Ordered office supplies and maintained supply closet.

CALIFORNIA ADVANTAGE – San Francisco, CA 2/1994 - 3/1997

Executive Assistant to the Chief Financial Officer and Chief Operating Officer

• Assisted the CFO and COO by providing administrative support and other associated tasks to reach desired outcomes.

• Managed the COO's and CFO's calendar on a day to day basis and communicated changes and modifications.

• Tracked finance statistics of member enrollment and pulled together graphs and reports with the data.

• Assisted the CFO with any additional reporting requirements, creation of spreadsheets and tracking data from various team members

across the company.

• Maintained confidentiality of all finance, personnel and research matters.

• Conducted thorough internet research on competitors, potential acquisitions and reported findings to the CFO.

• Acted as a liaison and maintained open lines of communication between senior executives and middle management.

• Prepared expense reports, purchase requisitions and ordering of office supplies.

• Coordinated meetings, reserved conference room space and prepared agendas.

• Travel responsibilities included reserving flights, lodging and ground transportation arrangements.

• Organization and coordination of company dinners and other corporate functions.

• Assisted in fundraising activities, prepared invitations, response tracking and vendor coordination.

• Maintained personal networks, contacts and annual mailing lists.

• Established and maintained files and records.

Education & Skills

Institute of Technology – Marin, CA

1991 – 1993 Business & Administrative Training

Executive Support: Office Management, Database Management, Records Management, Client Relations, Confidentiality,

Report Preparation, Meeting Coordination, Phone Skills & Verbal Communication. Payroll Management, Event Planning.

Extensive International Travel Planning.

Superior skills in: Microsoft Word, Excel, PowerPoint, Outlook, Lotus Notes, Salesforce, Concur, Adobe, PeopleSoft.

Fluent in Spanish.

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