Gerald Luczka, MBA

**** ********* ***** *****, ******, VA 22182

E: acgy5r@r.postjobfree.com P: 202-***-****

December 8, 2014

RE: Senior Project Manager

I am a facilities and project management professional with extensive facility planning and

construction management experience knowledgeable in property management, construction and

design, staff /client safety and risk management. Throughout my career with CBRE and Prince

William Hospital I managed all aspects of construction on company and leased properties

ensuring all work was performed to standard, within budget, and on schedule. Negotiated for the

most cost-effective construction estimates and organized all preconstruction and construction

activities, which included: leading job preconstruction meetings, consulting with engineering,

contract management, risk management, oversight of internal and external construction

resources, safety audits, quality control, and monitoring contractor performance.

I believe my experience and track record in facilities, project management and planning makes

me an excellent fit. Following this Letter of Introduction and resume I have included a generic

Director/Senior Project Manager’s position description with comments on my experience and

action plan relating to my approach in managing projects.

I am dedicated in providing and promoting outstanding customer satisfaction results through

actions and communications. At the conclusion of each project stakeholders are provided with a

Customer Satisfaction Survey and asked to comment the construction activities, communications

and the General Contractors performance.

Thank you for taking the time to review my qualifications. Please feel free to contact me at a time

of your convenience to discuss my background as well as the requirements for the available

position.

Respectfully,

Gerald Luczka, MBA

202-***-****

acgy5r@r.postjobfree.com

Attachments: Resume

Generic Director/Senior Project Management Job Description

By Request: References

Gerald Luczka, MBA

1797 Hawthorne Ridge Court, Vienna, VA 22182

E: acgy5r@r.postjobfree.com P: 202-***-****

Employment History and Professional

Experience

Trammell Crow Company and CBRE

Tysons Corner, Virginia

April 2006-June 2014

Senior Project Management

During my years with Trammell Crow Company and CBRE as a Senior Construction Project

Manager and Owner's Representative, I administered program planning and implementation at

the direction of the various property owners, operators and healthcare administrators, and was the

main point of contact representing CBRE. I guided negotiations with regulatory agencies and

interfaced with the public in support of my clients. I created and managed project plans, health

and safety plans, quality assurance/quality control plans, risk management plans, as well as other

required policies for CBRE. Established program requirements, such as project charters and

project budgets, both conceptual estimates at early stages, and detailed plans for approved

projects and monitored the final deliverables for adherence to these criteria. I was responsible for

all follow through on instructions and commitments associated with these projects. I closely

collaborated with stakeholders for planning, budgets development, schedules, and equitable plans

for all other elements of projects. I managed the projects to ensure we met or exceeded goals

established in these plans. I also developed and maintained project reports including: cost

financial analyses; cost forecasts; cash flows; contingency/management reserves; and risk

assessments to scheduling and costs.

Accomplishments

• I was fully authorized to obligate CBRE for matters pertaining to the execution of

construction contracts.

• Accountable for the successful execution of tasks, projects, and deliverables.

• Planned, directed, managed and controlled the execution of all business, technical, fiscal,

and administrative functions of these projects.

• Assigned the responsibility for executing project plans to key subordinates, after careful

assessment of their qualifications and strengths.

• Conscientiously conducted performance reviews and development plans for all

subordinates under my supervision.

• Collaborated with CBRE brokers to market and secure additional client work. During my

tenure I brought in hundreds of thousands of dollars of additional contracts to CBRE.

• Supervised a team of Senior Project Managers and Assistant Project Managers.

Prince William Health System

Manassas, Virginia

June 1981- April 2006

Vice President Support Services and Director of Construction

As the Vice President for Support Services for Prince William Hospital, I was a key member of

Hospital Administration involved in the planning and construction of various projects. I managed a

staff of 15 department professions which included Engineering, Environmental Services, Bio-

medical, Human Resources, Wellness, Child Care and Dietary. Positions held included Director of

Safety, Risk Management and Construction.

Accomplishments

• As Vice-President for Support Service with Prince William Hospital I was involved in

hospital operations including participating in the development of hospital policies, capital

building and equipment budget process, FTE budget process, new service planning,

Board and Medical Staff presentations and fundraising.

• Developed all construction policies and procedures.

• Involved in the planning for numerous healthcare initiatives.

• Implemented a Life Safety and Patient Safety Risk Assessment protocols.

• Implemented a Infection Control Construction permit process.

• Delivered projects with histories of safety compliance, profitability, with the highest quality

and customer satisfaction.

• Led multidisciplinary teams in business development and project deliverables.

• Developed estimating guidelines, procedures, standards, tools, and templates.

• Implemented and designed project controls guidelines, protocols, procedures, business

processes and systems.

• Developed “Contractors Rules and Regulations” for working in the healthcare

environment.

• Created a “Project Charter” which outlines the SOW of work for each project.

• Established a Construction Committee consisting of Infection Control, Nursing, Security,

Information Systems, Safety and Risk Management to monitor construction.

• Instituted Preconstruction, Construction and Post Construction project check lists to

monitor policy compliance.

• Reported construction progress monthly to Hospital Board

• Coordianted leasing activities, including lease execution and construction for two (2)

MOB’s (150,000 SF) .

• Responsible for the Health System’s portfolio of MOB’s, retail and Child Care Center.

• Managed many large projects which included: two (2) MOB’s, Patient Tower, Behavorial

Health Center, MRI’s, radiology suites, nursing home renovations, ER expansion and a

number of physicin speciality offices.

Knowledge and Training:

• Bachelor of Science, CUM LAUDE

• MBA

• LEED AP ID+C

Certification in Applied Project Management, Boston University

Software - Microsoft Project

Dallas University CBRE PJM Foundations

Generic Director/Senior Project Management Job Description

Basic Purpose

Provides full lifecycle project management of facility projects. Serves as an advisor for contracted

services.

Major Position Responsibility

Plans, secures and manages resources and execution for various facilities projects to ensure

construction specifications, budgets and deadlines are met.

Response - Experience and Action Plan

Create a “Project Charter” (SOW) for each project which captures project details and stakeholder

responsibilities. Information is collected from the stakeholders, architects and engineers. From the

information a preliminary budget is provided for approval in order for the project to move forward.

Upon budget approval and with the start of construction a Project Tracker is created to monitor

actual expenses against the budget throughout the project.

Major Position Responsibility

Solicits user input to develop requirements; plans and implements project execution through in-

house shop forces or by contract.

Response - Experience and Action Plan

Meet with project stakeholders to understand project requirements. Captured information on the

“Project Charter”. Disseminate document to all stakeholders for review of project scope, agreement

and signature. This insures everyone has a clear understanding of the project and project

requirements.

Major Position Responsibility

Coordinates professional architectural and engineering services to design a project to meet business

unit objectives.

Response - Experience and Action Plan

Competitively bid “Scope of Work” to a minimum of three (3) qualified architectural and engineering

firms. Level bids and recommend the company best suited to meet the business unit objectives.

Major Position Responsibility

Collaborates with professional architects and engineers on project designs when required.

• Ensures project will minimize interruption of daily operations.

• Oversees project execution efforts for assigned projects, including in-house shop work force

and contractors to include inspections and acceptance of finished projects.

Response - Experience and Action Plan

Schedule meetings between the architect/MEP engineers and stakeholders to review the 90%

drawings to insure the design meets the stakeholder requirements. Make changes as necessary.

During the pre-construction meeting identify potential business interruptions and develop a strategy

to minimize disruptions. Establish weekly construction meetings, review construction “Two Week

Look Ahead” plan, conduct weekly inspections, prepare punch list after successful completion, allow

two (2) weeks for punch list completion and confirm punch list completion. Collect and file project

closeout materials including all warranties and authorize final pay application.

Major Position Responsibility

Provides and/or coordinates on-site quality control of the project by monitoring progress and

addressing deficiencies.

Response- Experience and Action Plan

Visit projects at a minimum of once a week. Architect and MEP engineers to visit construction site on

an “as needed basis” to insure construction conforms to plans.

Major Project Responsibility

Coordinates inspections of infrastructure projects and distributes punch list of items to be repaired,

rebuilt or completed and follows through items until they are completed

Response - Experience and Action Plan

Create a punch list with the architect, MEP Engineer and GC. The goal is to close out the project

within two weeks after substantial completion. Final pay application is not released until punch list is

complete and final Lien Waivers are in hand.

Major Project Responsibility

Tracks and documents project(s) status and provides input to Management.

Response - Experience and Action Plan

Weekly reports, project schedule (Microsoft Projects), and budget summary (Excel) to be provided to

the management team and stakeholders.

Major Position Responsibility

Makes recommendations and prepares justifications for the Annual Financial Plan for facility projects

such as major maintenance, installation and/or relocation projects.

Response - Experience and Action Plan

Collaborate with each facility manager to determine Annual Financial Project plan for each facility.

Provide SOW for each project, prioritize projects, estimate costs and present Excel spreadsheet to

Facilities Management for review and approval.

Major Project Responsibility

• Serves as an advisor for contracted services.

• Reviews service contracts for thoroughness of services to be provided; ensures legal and

contractual requirements are clear.

• May write contracts to include specifications and scope of work.

• Collaborates with Procurement in reviewing all service and construction agreements to

ensure the terms and conditions are in the clients best interest.

• Assists in reviewing contractual undertakings to include design development and review of

technical documentation/blueprints provided by outside architects/engineers and contractors

• Oversees contracts and supervises contractor-provided staff and/or contract execution

efforts to include scheduling, coordination, inspections and acceptance of work.

Response- Experience and Action Plan

I have extensive experience in contract negotiations, writing contracts, administrating contracts and

contract oversight. At CBRE and Prince William Hospital we used a variety of contracts including the

standard AIA contracts.

Major Position Responsibility

Assists the Manager, Facilities Management in developing and implementing facility management

practices that promote and protect the health, safety and quality of work life for employees and

clients.

• Organizes and administers fire prevention and protection, and safety activities, including

support of building fire marshal activities

• Enforces safety rules with contractors

• Conducts fire prevention and safety inspections of buildings and grounds, reports findings of

each inspection, and follows up on corrective action

• Serves as liaison with fire department authorities on protection of client’s facilities.

• Works with Business Continuity as a liaison for Facility Management.

Response - Experience and Action Plan

As the Safety Director for Prince William Health System I was responsible for establishing and

conducting patient and staff safety audits and activities. As the Risk Manager I would identify

potential risk issues, introduce policies, trend incidences and report the results to the Hospital Board.

Contractors are required to submit their safety policies for our review and approval. Unannounced

visits are made throughout the project. In addition, safety is discussed at each weekly construction

meeting. The GC is required to conduct monthly safety audits. These audits become part of the

meeting minutes.

Qualifications -- Knowledge, Skills and Abilities

Target

Demonstrated experience in leading project planning, management, and presentation in commercial

construction and/or facility management.

• Experience in progressively responsible positions which reflect the ability to work

independently; exercise sound judgment; display a high degree of initiative; and manage

multiple priorities effectively

• Demonstrated ability to lead and supervise which involves directing/facilitating the work of

others to include internal and external team members (contractors, architects, engineers,

designers, consultants, etc.)

• Working knowledge in using and interpreting ADA, building codes, regulations,

specifications/architectural drawings, etc.

• Proficiency in analyzing, problem solving, planning and organizing project related activities

• Effective verbal, written and interpersonal skills including skill in coordinating/scheduling,

work, and explaining procedures and policies

• Demonstrated experience in planning and estimating, contract administration, project

inspection, and bid review

• Skill in dealing tactfully and diplomatically with all levels of workforce and management

• Working knowledge building codes, regulations, and compliance issues, exchanging

information with Facilities Management staff desired.

Target Response

Twenty-five years’ experience of project planning, construction management and facility

management with CBRE and Prince William Health System has given me opportunities to hone my

management skills and to understand the various models of communication owners and managers

require to keep abreast of construction matters. I successfully managed/supervised facility

managers, directors, contractors, project managers and architects. Recently conducted several ADA

survey’s and identified the potential cost impact on scheduled construction projects.

Target

• College degree or formal training concentrating in business, construction, architecture,

facility management or engineering.

• Certification or designation in facility/project/construction management.

Target Response

• MBA, Strayer University

• LEED AP Interior Design and Construction

• The University of Texas at Dallas “CBRE Foundations for Project Management”.

• Certification in applied Project Management, Boston University.

Contact this candidate