Christina Bennett

**** ******** ******* *****

Jacksonville, Florida 32226

Telephone: 904-***-**** Cell: 904-***-****

Email: acgkfu@r.postjobfree.com

Summary

An Administrative and Project Management professional. Extensive knowledge of business operations, performing high level office administrative duties for senior level executives. Self-motivated, detail-oriented, strong communication, organizational, analytical and persuasive skills. Contributes to team goals through independent initiative and team play.

Experience

November 2013 – Current

University of Florida Jacksonville Healthcare, Inc., Jacksonville, FL

Executive Assistant to Chairman

Provides administrative support services for the Chairman’s office of UF Healthcare.

● Effectively prepare minutes, agendas and other related documentation for committees and meetings that require strict record keeping.

● Manages calendars and coordinates meetings for Chairman.

● Prepares letters for Chairman in response to doctors, patients or other Board Members.

● Schedules Meetings/Luncheons/Dinners as requested (faculty retreats, holiday party, resident luncheons). Secures faculty, send invitations and prepare menu.

● Prepares travel arrangements for Chairman (air and lodging accommodations, meeting registration). Prepares travel agenda, check-in and print boarding passes. Processes travel reimbursement for reimbursement.

● Creates and maintains spreadsheets in Excel, presentations in PowerPoint and memos and meeting minutes in Word. Maintains calendars in Outlook.

July 2013 – September 2013 FLORIDA BLUE, Jacksonville, FL

Contract Position through Capital Staffing

Business Analyst

Responsible for building Summary of Benefits and Coverage (SBC) Forms as part of Health Care Reform.

● Plans, organizes, monitors and controls projects to ensure the effective use of resources and adherence to project management standards and reporting requirements.

● Develops and builds internal partnerships to improve communication, coordination, collaboration and effective working relationship with department and across the company.

● Produces, edits and distributes a variety of business documents such as reports, systems and process documentation and policies.

● Monitors and evaluates the effectiveness of solutions, practices and processes to ensure continuous improvement and compliance to business requirements.

January 2013 – May 2013 JACKSONVILLE TRANSPORTATION AUTHORITY, Jacksonville, FL

Executive Assistant to Chief Financial Officer, Chief of Staff, and Chief of Administration

Responsible for senior administrative support to the Chief Financial Officer, Chief of Staff, and Chief of Administration.

● Maintains CFO, COS & COA calendars by scheduling appointments, conferences, teleconferences and keeping CFO, COS & COA apprised of these scheduled appointments. Establishes and coordinates one-on-one’s, daily and monthly meetings, and deadlines for departmental agendas. Coordinates with those reporting directly to the CFO, COS & COA.

● Composes, compiles and edits meeting material and memos, correspondence, articles, reports, manuals or other material on general or technical subjects as assigned for preparation of Board Meetings or Procurement Meetings.

● Records and Transcribes Dictation of Board Meeting minutes, CFO, COS, & COA Staff Meetings, Procurement Meetings, workshops and other official meetings. May record and transcribe dictation of official minutes, correspondence, legal documents and reports.

● Receives and reads incoming mail, screens items for handling and forwards to appropriate Departments with the necessary background material. Maintains control records on incoming correspondence and requests for information and follows up on work in progress.

● Handles and maintains Departmental records and information of a sensitive nature. Performs research on special topics, projects or problems and compiles data on findings for review.

● Provides customer services in person or over the phone. Answers questions or addresses concerns. Provides guidance on organization procedures and practices. Interacts with visitors, provides requested information or refers them to the appropriate person for assistance.

● Makes appropriate travel arrangements for CFO, COS, COA and other individuals as assigned and coordinates logistical details for meetings.

● Establishes, updates and maintains appropriate filing systems and applicable records. Inventories or orders appropriate office supplies.

March 2011 – January 2013 JPMORGAN CHASE, Jacksonville, FL

Senior Executive Assistant

Serves as a Senior Executive Assistant to 1st Senior Vice President with of over 500 employees. Responsible for scheduling and coordinating all aspects of staff meetings and departmental events. Creates meeting material, spreadsheets, general correspondence and hot topics for discussion. Manages daily calendar activities according to level of importance.

● Calendar and expense management, along with accounts payable.

● Create and maintain capacity plan and staffing model.

● Assist, screen or direct calls/emails to the appropriate person.

● Coordinate month end lunch meeting/event.

● Create and maintain organization chart.

● Create and distribute weekly reports to executives.

● Coordinate travel arrangements.

● Order and maintain supplies.

November 2010 – March 2011 UNIVERSITY OF FLORIDA PROTON THERAPY, Jacksonville, FL

Senior Administrative Assistant

Responsible for performing a variety of administrative duties for three Medical Professors/Doctors to include filing, typing, taking/delivering messages, ordering supplies, composing memos and letters, travel arrangements, and report preparation. Maintain and updated information regarding Medical Professors/Doctor’s schedules, accomplishments, publications and licenses.

● Maintain a number of calendars for three medical professors/doctors.

● Exercise independent discretion and judgment when dealing with patients.

● Coordinate academic candidates travel arrangements.

● Serve as a liaison between academic candidates, medical professors/doctors, nurses and patients.

● Schedule appointments; arrange travels and other accommodations.

● Coordinate in-house meetings, company functions, social events and conferences.

● Prepare expense reports, time keeping and bookkeeping.

● Complete special projects as assigned by medical professor/doctors.

September 2010 - October 2010 RICHARD SKINNER AND ASSOCIATES, Jacksonville, Florida

Contract Position through Kelly Temporary Services

Senior Executive Assistant

Serves as the Executive Assistant to the President of a prestigious architect firm and his other six privately owned small businesses. Performs confidential personal functions; including calendaring, preparing expense reports, record keeping, filing, accounts payable and receivable. Coordinate meetings, travel arrangements, company events, dinners, and conferences. Coordinate scheduling using Outlook. Create and Prepare presentation for clients using Powerpoint and Excel.

● Exercise mature judgment and knowledge of the organization to balance business priorities, individual team needs and company policy.

● Prepare time sheets, mileage reimbursements and expense reports in QuickBooks.

● Prepare, reconcile and track expenses for seven different companies.

● Prepare contracts, invoices and presentations for a variety of clients.

● Answer phone and emails for President, proactively responding to both.

● Create and maintain weekly excel spreadsheet reports for billing purposes.

June 2008 - January 2009 VISTAKON, JOHNSON & JOHNSON, INC., Jacksonville, Florida

Contract Position through Kelly Temporary Services

Senior Administration Coordinator

Serve as a coordinator for two Senior Directors and the Marketing department/division by providing administrative support in areas of preparing memos, forms, creating presentations, technical and/or confidential correspondence, file management, arranging travel and ordering office supplies.

● Maintain calendar(s) and arrange meetings for the supervisor and/or department.

● Organize and expedite flow of work through supervisors office and provide follow-up to ensure projects are completed as required. Gather and collect data as requested by management.

● Perform work with a thorough understanding of departmental procedures in respective fields.

● Assemble, summarize, compile, analyze, and prepare publication of project results.

● Exercise independent discretion and judgment, and solve problems complex problems.

● Open, sort, prioritize and distribute incoming communications. Answer inquires; uses discretion handling difficult calls and routes to appropriate individual.

April 2008 - June 2008 WINN DIXIE CORPORATE HEADQUARTERS, Jacksonville, Florida

Contract Position through ATS Temporary Staffing

Senior Executive Assistant

Responsible for the Administrative duties and daily events of the Executive Vice President’s office and the District Sales Managers.

● Coordinate all aspects of monthly sales meetings and weekly executive meetings.

● Create and distribute Hurricane Preparedness Guideline Booklets for all Winn Dixie facilities.

● Proactively responds to customer complaints or forwarded complaint documentation to appropriate person.

● Coordinate all aspects of travel.

● Prepare and approve expense reports for EVP and District Sales Managers.

● Manage complex calendar.

December 1997 – October 2007 ZURICH INSURANCE SERVICES, INC., Jacksonville, Florida

Senior Executive Assistant

Responsible for coordinating the daily schedule of the Chairman and Senior Vice President in an extremely fast-paced insurance organization.

● Complete complex administrative projects including coordinating events, conducting research to facilitate processes, creating and maintaining databases.

● Create monthly productivity and financial reports and/or analysis and organize large volumes of material.

● Compose and distribute general correspondence, presentation material, memos and emails.

● Organize and schedule complex meetings, business travel, and departmental recognition activities.

● Compose and distribute meeting minutes.

● Maintained complex calendar for several executive level managers.

● Perform general administrative activities including organizing and maintaining filing systems, processing paperwork, expense reports, edits legal documents/contracts, prioritizing, distributing and proactively responding to correspondence and phone messages.

Marketing Assistant

Responsible for providing support to Senior Vice President of Marketing and Field Vice Presidents. Generate and maintained marketing reports, graphs, maps and presentation material.

● Arrange travel, hotel and workshop agendas for Marketing Vice President; maintained workshop materials and regional records.

● Prepare financial analysis of business and productivity of the region.

● Responsible for all business communication and new producer supplies.

● Create and implemented marketing plan and budget.

● Monitor and approve all web site registrations from agents.

● Prepare expense reports and timekeeping.

July 1986 - July 1997 MAZDA MOTORS OF AMERICA INC., Jacksonville, Florida

Senior Executive Assistant

Responsible for supporting Senior Vice President of Dealer Development and the Corporate Attorney.

● Liaison between Dealer Development SVP, Corporate Attorney and Dealership Owners.

● Coordinate and distribute new dealership packages.

● Maintain and handle highly confidential documents to financial statements for dealership owners.

● Prepare extensive legal documents, contracts and company correspondence.

● Provide administrative support by handling information requests and performing internal and external communication functions, answering phones, receiving visitors, arranging conference calls, scheduled meetings, manage calendars and travel coordination.

● Provide other administrative duties such as routing incoming mail, document scanning, and company-wide mailings.

● Organize and facilitate projects involving cross-functional departments.

Marketing & Advertising / Sales Promotions Assistant

Responsible for supporting Marketing and Advertising Vice President, Sales Promotions Vice President and Field Sales Managers.

● Responsible for travel arrangements and itineraries for Field Sales Managers.

● Maintain payroll and expense reports.

● Create and distribute quarterly company-wide newsletter, Southeast Regions dealership incentive plans, and dealership staff training schedule.

● Maintain training schedule for dealership staff and Mazda Sales Training Instructor. Set up all aspects of training meetings.

● Maintain complex excel spreadsheet for corporate budget.

● Assist in arranging company events, luncheons, and special events for organization.

● Arrange for back-up when away from desk and was a fill-in for other departments.

Additional Qualification/Certifications/Interest:

Proficient in Word, Excel, PowerPoint, Outlook, Access, Lotus Notes, Oracle, AS400, Visio, Facebook, Quick Books,

Completed Professional Business Courses

Project Management Certified

Model-Netics Management

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