ANNETTE E. NICHOLS
** ******* ***** ( Apt. * ( Flanders, New Jersey 07836
Home Tel: 973-***-**** ( Cell: 862-***-****
acgj9j@r.postjobfree.com
Senior-Level Management
Payroll/Accounting/ Human Resources
Payroll, accounting, and human resources professional with extensive
experience coordinating domestic and international payroll operations,
supervising benefits and other human resources functions, as well as
providing reliable accounting supervision. Skilled at overseeing payroll
administrators, bookkeepers and A/P clerks with accountability for
approving payroll and A/P checks, fund tax deposits, and preparing
financial statements. Supervise full range of global payroll issues
involving American employees working abroad and foreign employees working
in the United States. Spearhead process improvements, software conversions
and upgrades.
Payroll Management ( Accounting Management ( Human Resources Management
Payroll Tax Documentation ( Global Payroll Oversight ( Full-Charge
Bookkeeping ( Financial Statements
Benefits Plan Design & Management ( Continuous Process Improvement ( COBRA
Compliance
Employee Handbook Preparation ( Benefits Enrollment ( Software Conversion &
Upgrades
PROFESSIONAL EXPERIENCE
PACIRA PHARMACEUTICALS, Parsippany, New Jersey ( Present
Sr. Payroll Specialist - sole responsibility for end-to-end payroll.
Process bi-weekly multi-state payroll in ADP Workforce Now for 400+
employees. Monitor and correct timekeeping records. Vana HR system, Esi
general ledger system. Conversion/implementation of several third-party
service vendors concurrently. Management of benefits and benefit vendors.
Tax tracers and inquiry resolution, employment verifications and employee
assistance.
AVIS BUDGET GROUP (CONTRACT ASSIGNMENT), Parsippany, New Jersey ( 2014
Updated Canadian payroll Excel calculations: 1/20 holiday pay, provincial
taxes, track scheduled pay increases for union employees. Covered for
employee on maternity leave
SEALED AIR CORPORATION, Saddle Brook, New Jersey ( 2014
Payroll Supervisor - department of 3 processors & 1 payroll accountant.
ADP EV5 Payroll and HRB system, SAP & eTime time keeping systems,
PeopleSoft HRIS, SAP general ledger system. 15 Weekly and 6 semi-monthly,
multi-state payrolls for 8,000 employees. Assisted with verifying time
uploads, distribution of customized & standard iReport payroll reports, tax
inquiries and tracers, employee assistance. Company moving to North
Carolina.
ANNETTE E. NICHOLS ( Page 2
BOOZ & COMPANY N.A. (formerly Booz Allen Hamilton), Parsippany, New Jersey
( 1999 - 2014
International commercial consulting firm with $1.3B in revenues and 3,000
employees worldwide.
Payroll Supervisor
Supervised nine payroll administrators handling domestic payroll for Booz
Allen Hamilton, total 19,000 employees. Company split in 2008, and
currently supervise 2 payroll administrators handling a domestic payroll of
about 1,500 for the surviving entity Booz & Company.
Spearhead the review and approval of manual checks, wire transfers, direct
deposits, calculations of payments discrepancies, and W-2C forms. Prepare
special payrolls for officer compensation.
Oversee wide range of global payroll issues including administration for
employee populations on short-term assignments abroad as well as foreign
employees working in the United States.
. POC between ADP and Booz for payroll tax issues. Review and prepare tax
funding wires, initiated by Booz (not automatic debits) for cash flow
and control. Collaborate with tax service to analyze and resolve tax
tracers and amendments.
. Saved $83K annually through adoption of direct deposit for one-off
payments versus expensive federal wire transfers.
. Global coordinator of officer bonus process. Provided foreign offices
with bonus payment instructions and amounts in local currencies, and
issued all US partner bonuses.
. Global coordinator of international payroll reporting process for US W-2
issuance. Reduced tax penalties by streamlining process for obtaining
payroll reports from foreign payroll associates, as well as improving
participation by foreign payroll counterparts.
. Played key role on implementation team converting from ADP Managistics
payroll system to ProBusiness.
. Recognized for performance by receiving "High Five" and "Team
Appreciation" awards on multiple occasions.
ANTHONY M. CICITTA JR., CPA, Montville, New Jersey ( 1998-1999
Local, and privately owned. CPA firm.
Staff Accountant / Full-Charge Bookkeeper
Provided clients with full-charge bookkeeping services. Prepared bank and
payroll reconciliations, sales analysis, depreciation and loan amortization
schedules, and journal entries. Tracked client investment portfolios.
Operated onsite with client as well as in-house
. Served in the best interest of small-business and cash-based clients by
providing key strategic and tactical financial services.
. Played a key role in assisting start-up business organize operations by
establishing procedures for A/P, A/R, and payroll.
ANNETTE E. NICHOLS ( Page 3
HARDING SERVICE LLC / WESRAY CAPITAL CORP. / VAN BEUREN MANAGEMENT INC.,
Morristown, New Jersey ( 1987-1998
Privately held banking investment, holding and leveraged buyout companies
with $10M in annual sales.
Payroll / Human Resources Manager for Harding, Wesray, Van Beuren
Accounting Supervisor for Harding & Wesray
Led the preparation of 10 in-house, multistate payrolls using MAS*90
accounting application. Generated and filed tax documentation as well as
submission of tax deposits. Oversaw new-hire benefits enrollment and COBRA
compliance procedures for exiting employees. Coordinated state and private
disability coverage while serving as point of contact for disability,
profit sharing, eligibility, enrollment, and loan administration
information. Created and updated employee handbook. Supervised A/R and A/P
bookkeepers, approved and signed all A/P checks (dual signatory necessary
on checks over $10K), and generated consolidated monthly financial
statements.
. Saved $65K by consolidating multiple payrolls into common paymaster.
. Successfully completed U.S. Department of Labor audit of profit sharing
plan and trust.
. Configured profit sharing plan into MAS*90 accounting application,
customized application to comply with state and federal reporting and
formatting requirements.
. Spearheaded conversion to Ceridian payroll service to add direct deposit
and upgrade tax filing.
. Instrumental in upgrade of retirement plan allocation capability to
allow employees more control.
. Guided two complete benefit package restructuring projects.
Career Note: Additional professional experience includes roles as Full-
Charge Bookkeeper for Waveline, Inc. (supervised billing and A/P clerks,
processed payroll); Cost Accountant for Lear Siegler Avionics, Inc.
(reviewed cost reports, prepared bank reconciliation); Lead Senior
Accounting Clerk for Hertz Corporation; A/P Supervisor (department of 5)
and Junior Accountant (consolidations area) for Drew Chemical Corporation.
EDUCATION & PROFESSIONAL DEVELOPMENT
Bachelor of Science in Business Administration (summa cum laude)
Centenary College - Parsippany, New Jersey
Phi Theta Kappa Honor Society
Multiple H/R and Payroll courses (APA, ADP, and Institute of Management and
Administration)
PROFESSIONAL AFFILIATIONS
American Payroll Association (member)
National Association of Female Professionals (member)
TECHNICAL PROFICIENCIES
Microsoft Office (Word, Excel, Outlook, PowerPoint), ADP payroll systems:
ProBusiness Workforce Now, ADP EV5, ProBusiness Report Writer database
tool, Ceridian payroll system, PeopleSoft v.8/HRIS, Vana HRM system,
CODA/Cognos/Impromptu, Quick Books, Quicken, PC Anywhere, MAS*90 Evolution
II (G/L, Payroll, A/R, A/P modules), Lotus 1-2-3