Irmina A. Skonka

703-***-****

acggfu@r.postjobfree.com

Professional Experience:

Casey Health Institute, Gaithersburg, MD October 2013- April 2014

Senior Executive Assistant

Direct assistant to CEO and COO, non for profit.

Planning logistics of meetings, agendas, maintaining calendars, travel and reimbursement.

Daily interaction with highly confidential materials and information

Plan, execute and prepare for Board meetings, quarterly.

Assist with personal requests (apts, calls,documents for CEO & COO).

September 2012 – Oct 2013

Ernst & Young, LLP McLean, VA

Senior Executive Assistant

● Support 4 high level Executives: Director of HR, Director of Campus Recruiting, Director of Assurance for

East Central Area, Director of Enterprise Support

● Administrative support including: answering the telephone, typing/processing of word documents,

preparing of meeting agendas/PowerPoint documents, heavy maintenance of calendars and setting up

meeting, setting up filing systems

● Planning logistics of heavy travel and expense filing

● Coordinating meetings & events via Video Conference. Working with catering services and managing all

meeting/conference logistics on site and regional offices for department.

● Highly confidential information and high level Executive and Leadership Team liaison.

June 2011 – Sept 2012

United Healthcare; Community & State Reston, VA

Senior Administrative Assistant

● Support Sr. VP of Health Reform at UHG, with recent projects: ACA and the Supreme Court Ruling, June

2012.

● Administrative support role to 4 high level Executives including: answering the telephone,

typing/processing of word documents, preparing of meeting agendas, heavy mainten ance of calendars

and setting up meeting, setting up files, filing expenses in a fast paced environment.

● Support with heavy travel and expenses, heavy scheduling and basic projects and project tracking.

September 2008 – June 2011

National Geographic Society: Washington, DC

Senior Administrative Assistant & Program Coordinator; Cartography Department

● Report to the VP of Operations. Direct assistance to GM of Cartography, Chief Cartographer and

Production, Editing and Print Directors. Supervise Interns.

● Responsible for all internal office administration policies, procedures & record keeping, divisional financial

reporting & record maintenance for all departmental financial transactions. Maintained existing

administrative & financial policies/procedures for NGMaps business operations.

● Support Project Managers and Directors in ongoing project work including: research, photo rights

clearance, compile document and organize research information, data acquisition and charting, data

editing and research analysis.

● Liaison between Map Services and NG Corporate Finance, Accounts Payable, Payroll, Travel Office, all

purchasing & invoice records, accounts payable, departmental time recording & expense review before

monthly close statements, divisional purchasing & mainten ance of supply levels and departmental

expense burn rate reporting.

● Timekeeping and payroll for 15 employees and travel expense reporting.

● Assist, monitor and manage VP of Operations with weekly financial reporting and financial activity within

NGMaps HQ Services group and the CO office.

October 2003 – September 2008

Landscape Design Co. Wainscott, NY

Executive Assistant to the President, Operations Manager

● Operated daily business activities for landscape design company, annual budget of $ 2 million.

● Set up annual budgets & customer deposit system, increased operating budget 20%.

● Managed and supervised 15-20 employees; hiring, training, directing.

● Designed layout of all annual gardens (shrubs, annuals, perennials, pots).

● Directed crews on job sites, create daily work schedules.

● Conducted client contacts,/meetings/relations. Executed job site meetings/supervised contractors.

● Worked with accountant, prepared and conducted annual insurance audits.

● Fulfilled annual product orders from suppliers, nurseries and vendors.

● Performed general office duties; billing, bookkeeping, weekly payroll, vendor orders.

April 2003 – October 2003

University at Buffalo: Buffalo, NY

Program Assistant, Donor Relations and Stewardship

● Researched, maintained and prepared data regard ing donor acknowledgement and records.

● Worked with Development Officers on behalf of Donor Relations on various tasks/activities.

● Completed monthly donor review process, welcome & thank you letters to donors.

● Maintained the donor recognition gift inventory, ordered directly from vendors.

● Executed special events; news conferences, receptions and Guest Speaker Series.

● Planned special recognition projects and stewardship projects.

April 2000 – April 2003

Roswell Park Cancer Institute Buffalo, NY

Special Events Coordinator

● Coordinated annual fundraiser, raising over $40,000, in final year. Responsibilities; donation and

sponsorship procurement, recruitment and management of over 150 event volunteers and the day of

implementation.

● Carried out community initiated events (300 annually); check presentations and public speeches.

● Buffalo Bills & Buffalo Sabers community liaison, handled event ticket donations & distributions.

● Responsible for large portion of every major fundraising event; Annual Black Tie Gala, golf tournaments,

walks, silent and live auctions, Community events.

● Managed supervised and trained all volunteers for all RPCI premier Events, maintained volunteer

database, followed up with volunteer appreciation and correspondence, solicitation of sponsorships and

various auction items for all events.

● Office Manager; responsible for day-to-day Special Event office, budget & ordering supplies, managed

daily volunteers, office correspondence, filled orders for special event sale items, phone management,

contact with donors, board members, volunteers and Alliance and hospital staff.

Education:

SUNY Empire State College, Saratoga Springs, NY

BS, Major: Business Administration

Technical Skills:

Microsoft Word, Excel, Access, PowerPoint, Lotus Notes, Outlook; Raisers Edge, PeopleSoft, Quicken

Language:

Fluent Polish

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