NICOLE MCDONALD
*** ******* ***** *****, *** York 11727
acgfmc@r.postjobfree.com
ADMINISTRATIVE ASSISTANT/COORDINATOR
QUALIFICATIONS PROFILE
Dedicated, hardworking, and results-oriented professional, offering broad-based experience in office administration, general
management, and accounting. Exemplify keen attention to details in ensuring accuracy of information, complemented with strong
administrative and leadership aptitude. Demonstrate in-depth aptitude in fostering a positive work environment.
- Adaptable and flexible team player, with outstanding communication, decision-making, presentation and problem resolution
skills; along with excellent interpersonal and analytical aptitude and proven ability to work on numerous projects and
activities simultaneously.
- Highly motivated administrative assistant; consistently work in accordance with established guidelines, procedures, and
performance standards.
PROFESSIONAL EXPERIENCE
Forest Laboratories, Inc. - Commack, NY
ADMINISTRATIVE ASSISTANT II/FACILITIES COORDINATOR, Long Island Division 2013–Present
- Hold full accountability in coordinating and routing engineering protocols for final approval; processing agreements,
contracts and invoices through the approval process; and handling expense reports and travel arrangements
- Administer the placing of orders through the Supplier Relationship Manager (SRM)Purchasing Program
- Generate comprehensive monthly reports and presentations for the director of facilities
- Directly interface with outside vendors needing to gain access to all LI buildings
- Demonstrate adeptness in performing various clerical duties, including processing time and attendance for all Long
Island sites/departments; scheduling meetings and conference rooms for upper management; and handling high volume of internal
and external communications, to include email, mail, and phone calls
- Leverage technical skill in publishing Food and Drug Administration (FDA) regulated documents to a shared point location
on the company’s intranet/portal
- Coordinate the Messenger Service for seven Long Island sites
- Render effectual customer support and technical assistance in navigating the company’s intranet
- Maintain comprehensive documentation of all required learners for training on all applicable standard operating
procedures (SOPs)
- Closely monitor energy metrics for all Long Island, New Jersey, and Ireland facilities
- Provide assistance to the corporate security in supplying key cards and providing building access for employees and
visitors
Deer Park Stair Building & Millwork, Inc. - Blue Point, NY
ADMINISTRATIVE ASSISTANT II/ACCOUNTS RECEIVABLE BOOKKEEPER 2002–2013
- Maintained coordination among the administrators, clients, and the Sales Department
- Capitalized on industry expertise in managing accounts receivable duties, including collections, bookkeeping,
requisitions, judgments, liens, and check entry
- Ensured the coordination of signature approvals on all contractual documents, shop drawings, and bids for both the
Custom and Production Stair departments
- Provided support in informing the sales force on any price changes the company receives from its vendors
- Gathered and managed all applicable data necessary for the administrators to run their sales meetings in an orderly and
thought out fashion
- Organized and compiled pertinent files, legal documents, as well as all Custom and production contracts
- Rendered customer service to builders, architectural firms, interior designers, contractors, and home owners all over
New York State and the surrounding areas
- Efficiently handled the processing of workman’s compensation and general liability certificates
Waldbaums Pharmacy - East Setauket, NY
PHARMACIST TECHNICIAN 1999–2002
- Supported the pharmacist in managing and filling out prescriptions, as well as in submitting claims to insurance
companies
- Regularly interfaced with insurance representatives, patients, and doctors
- Assumed responsibility in validating patient insurance coverage, managing and processing copayments, and assisting with
monthly inventory and patient council
EDUCATION
ASSOCIATE’S DEGREE IN LIBERAL ARTS: Dec 2006
Suffolk County Community College - Selden, NY
ADDITIONAL SKILLS
Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint); Great Plains; Work Order Requisition Program (WORP); and Supplier
Relationship Manager (SRM)