Post Job Free

Resume

Sign in

Administrative Assistant Accounting

Location:
Cleveland, OH
Salary:
$60,000
Posted:
October 14, 2014

Contact this candidate

Resume:

PROFILE

Trust Administration for one Senior Vice President and one Vice President.

Administer and Service the family

Portfolios 950+ trust accounts and IMA accounts for both Delaware and

Philadelphia trusts. Provide all

Aspects of trust administration for Ultra Affluent Family Wealth, starting

at $20MM+. Hawthorn services over

$33Billion in Administrative Assets; servicing personal, business,

foundation trusts such as: Irrevocable,

Revocable, Insurance (ILIT), CLAT, CRAT, CRUT, Crummey, Foundation,

Investment

Advisory, Custody, PS58, Directed, Delegated and Institutional Trusts

PROFESSIONAL EXPERIENCE

Hawthorn, PNC Delaware Trust Company Wilmington, DE 8/2005 to

Present

Trust Administrator II

Provide superior trust administration two Trust Administrative Officers by

administering all aspects of trust, personal and institutional accounts for

which the Company serves as Trustee, Advisor or Custodian. My performance

rating is Exceeds All Expectations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

. Develop and maintain a current working knowledge of all assigned

accounts and the family groups of which they are a part

. Process all facets of account openings and closings

. Setting up new assets, special assets as well as removing assets

. Process receipts and disbursements for all assigned accounts using the

trust accounting system

. Manually complete monthly requirements per client's requests on a

continual basis, and monthly or quarterly statements

. Work as operations department - facilitating cashier's checks,

deposits, and check requests on Siebel system to complete each

transaction in each trust account.

. House and maintain Family Office Services, as well as daily support

for all account activity and foundation account responsibilities for

all aspects of the foundation account

. Communicate with clients on a daily basis

. Monitor cash flow requirements of clients. Prepare appropriate

reports

. Special ongoing monthly project - Family Relationship of 75Client

accounts monthly maintenance and roll out of spreadsheets for monthly

analysis of fees and expenses taken from income and complete all the

monthly distributions less these fees and expenses taken from income,

as well as payments to Investment Managers and Co-Trustees.

. Assure compliance with internal policies and procedures

. Prepare periodic and ad hoc reports for Trust Officers as requested

. Assist with final quality review of all reports before publication to

clients

. Maintain report distribution grid for each assigned family, updating

as necessary in order to assure that all appropriate individuals

receive the proper quarterly account statements

. Assist in preparation of client cash flow spreadsheets in advance of

quarterly trust committee meetings

. Other duties as assigned by the trust officers

. Special projects as required by both officers

OFFICE MANAGEMENT RESPONSIBILITIES

This job has office management responsibilities covering special projects

as needed and also monthly and daily projects as required for clients

accounts. It also requires management and operations of the Delaware

office for both officers when they travel. Both officers are dual state

officers for DE and PA and this requires working knowledge of both DE and

PA.

PNC Global Investment Servicing Wilmington, DE

5/2004 to 8/2005

. Accounting Assistant II-BlackRock Group and AIG Trades and Pricing

Group

PNC Global Investment Servicing Wilmington, DE

3/2001 to 5/2004

. Administrative Assistant II - Alternative Investments Group/ABSBC

FIRSTUSA/Bank One Wilmington, DE 2/1997

to 3/2001

. SMS Analyst-Case Specialist I - Card member Iniated Research

SPECIAL SKILLS

Vast knowledge of Word, Excel, PowerPoint, Access, Visio+, FRP,

IAS/Mainframe, Siebel, Lotus Notes

Expense reporting, PNC Buys, AMTrust, World Class Statements, Co-Pilot,

OnBase Document Storage

System, Genesis, Account Link System, Special Projects Team, Trust

Accounting Personal Banking

Assistant, Fund Accounting & Administration Software, Accounts Payable and

Accounts Receivable

FedEx, Monthly, Quarterly, Semi-Annual and Annual Reporting, Yearly tax

reporting, Cash

Reconciliation Process, Processing and Pricing Trades for entire fund

families, Travel Arrangements,

Payroll System, Out of Pocket Billing Processes.

EDUCATION

Wilmington University, New Castle, DE 12/2011

Bachelors Degree in Organizational Business Management * GPA, 3.33

Wesley College, New Castle, DE 6/2007

Associates Degree in Business Administration with a concentration in

Accounting

*Graduated with Honors, 3.67 GPA, Graduated with Honors.

American Institute of Banking Wilmington, DE

7/2009

General Accounting, Trust Expertise-Trust Administration, Trust Taxation,

Time Management, Business Writing



Contact this candidate