September **, ****

RESUME

Virginia A. Hoover

***** ******* ***.

Granada Hills, CA 91344

818-***-****

Email: acgarc@r.postjobfree.com

August 20, 2008 - December 19, 2008: CSUN - Records Coordinator, retired

annuitant.

Retired on August 15, 2008 and went back immediately full time in my

previous position as Records Coordinator for University Counseling

Services. Returning after retiring is permitted for a set number of hours

per year. I used up the majority of these hours working full time for this

period. Job description to follow.

Sept. 2000 - Aug 15, 2008. CSUN - University Counseling Services, Records

Coordinator.

University Counseling Services provides psychological and psychiatric

services to all students attending California State University, Northridge.

As records coordinator I was in charge of all psychiatric and psychological

records for the students. I set up the charts, kept tract of visits, notes,

and maintained them in accordance with HIPPA regulations. I do have a HIPPA

certification. I assisted in scheduling appointments for the various

counselors and psychiatrists. There were a total of 14 counselors, 2 staff

psychiatrists, 4-5 fourth year psychiatric residents from the VA, and 4-5

psychology interns completing their 4th year. I was in charge of all

records and the maintaining thereof.

I ordered the labs requested by the psychiatrists and went on line to

pull the results and then gave them to the ordering psychiatrist, after

being reviewed these were then placed in the clients file. I also set up

the patient's assistance program through the various drug companies to

obtain free medication for students with no insurance and low income. I

filed all paperwork required and checked eligibility for these programs. I

then received the program medication which was given to the psychiatrist to

give to their client. I also handled receipt of sample medications and kept

tract of them. These were made available to the psychiatrists for their

clients.

Also my responsibility with the records was to maintain that they were

confidential. These were kept in locked file cabinets when not in use by

the counselors or psychiatrists. They were pulled every day and given to

the appropriate person when an appointment was scheduled. The files for

previous years were kept locked up. Files were kept by law for a period of

8 years and then if there was no activity they were shredded.

I also received requests for records from individuals and courts.

These requests were given to the appropriate counselor for review and if

deemed permissible, the records were copied and sent to the requesting

party. Only copies were sent, no originals were sent unless under very

special circumstances, and then only with the permission of the counselor

or the chairman of the department.

Resume, page 2

March 2000 - Sept. 2000: CSUN - University Parking Services

I was hired as an emergency person to fill an open position within

the University Parking Services. In this position, I received parking

violation fees, imputed parking tickets into the system and coordinated

monies coming in from the various parking booths and meters.

July 1999 - March 2000: Hammond & Hammond Property Management.

I was in charge of making new property management files and

maintaining those already in existence. I also answered phones and did all

computer work as necessary, including running credit reports on prospective

renters for the property owners.

1993 - June 1999: Las Virgenes Unified School District:

Served in various office positions from health clerk to office

manager at the various schools within the district. Spent the last 3 years

at the district office. In this capacity I work in all areas from personnel

to payroll to accounting and purchasing. In payroll I imputed monthly

salaries for the various personnel within the district, mainly these were

for substitutes and sometimes they held up to 7 or 8 different positions

and these had to be separated as to different accounts and pay rates. I

worked in purchasing and also accounts receivable.

January 1973 - 1993

Homemaker and mother. Volunteered at the schools and assisted in

various sports programs. Raised and assisted with all variety of domestic

animals. Health issues and training.

July 1965 - Jan 1973: UCLA research associate, Department of Anatomy

Was the lab research associate for a nationally known Neuro-

endocrinologist. Research was on the study of the brain and behavior. I was

in charge is all surgery and equipment for the work. There were many post-

doctoral fellows from around the world that came here to learn various

techniques. Also researchers from various countries came to do research.

Education: B.S. Animal Science from University of California - Davis

Graduated June 1965

Presently a volunteer with Wildlife Care of Ventura, helping in transport

of all wildlife and raptors in the North Valley and Santa Clarita area,

plus picking up animals and birds from various L.A. City Animal Control

Shelters.

REFERENCES

Anthony Johnson, Ph.D. Retired

University Counseling Services

Email: acgarc@r.postjobfree.com

Cheri Paglia

Email: acgarc@r.postjobfree.com

Jan Bruszak

Office Manager

St. James Presbyterian Church

19414 Ventura Blvd.

Tarzana, CA 91356

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