K I M DOAN

**** *. ******** ***. *******, IL **630

Cel: 773-***-**** – acfnyz@r.postjobfree.com

Summary

To obtain a responsible and challenging position in a professional environment that utilizes

my experience and skills in Marketing & Administrative Assistant.

Experience

DB Sterlin Consultants, Inc. – Chicago, IL April 2007 to June

2009

Marketing Assistant

• Responsibilities including documentation, preparation all Requests for Proposal /

Qualifications and required forms for the City of Chicago, IDOT, METRA, and CTA

RFQ/RFP’

• Updated, formatted and maintained resume, photo and project log database

• Prepared computer graphics for proposals and presentations

• Coordinated photography of projects. Create project write-ups; and reformat employee

resumes for proposals

• Reviewed Newspapers and trade publications

• Gathered materials for proposal production

Administrative Assistant

• Performed a wide variety of executive secretarial and administrative duties included

scheduling meetings, answering phones, managing databases, disseminating

information (through email and internal memos), creating spreadsheets, generating

reports, ordering equipment, and working with clients.

• Provided follow up assignments was given by Project Manager

• Checked and prepared of paperwork for new employee, handles special administrative

projects

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Kim Doan Page

• Assisted Project Manager for preparing transmittal and send plans outgoing &

incoming.

• Created and maintained project files including updating project budgets, timekeeping,

expenses keeping in accounting software.

• Assisted in monthly billings and weekly timesheets

Shah Engineering, Inc. Chicago, IL September 2000 – March

2007

Office Manager

• Worked experience with QuickBooks to run payroll; prepare Account

Receivable/Payable, Profit & Loss Statements, Balance Sheet, Bank Reconciliation,

Payroll Tax, filing Quarterly Tax, Billing time; keep tracking vendors; maintain

employee records; and billing statements.

• Performed calculations and analyze information for invoicing; Manage lists in

spreadsheets.

• Created and edited presentation for slide show and meeting

• Reviewed and monitored existing contracts and RFQ’s

• Performed professional licensing research

• Coordinated schedules for meetings and interviews

• Organized orientation and training of new staff members

• Reviewed and approved supply requisitions; Monitor and maintain office supplies

inventory

• Assigned and monitor clerical, administrative; Evaluated and manage staff

performance

• Implement office policies and procedures

Marketing Coordinator

• Responsibilities including documentation, preparation all Requests for Proposal /

Qualifications, marketing materials (company brochure/outline/resumes) and required

forms for the City of Chicago, IDOT, METRA, and CTA RFQ/RFP’s including

SF254/255 information.

• Assisted in preparation of Detailed Specifications and Cost Estimates for projects.

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Kim Doan Page

• Gathered materials for proposal production

• Prepared and submitted proposals/contract documentation.

• Scanned and edited photos for reports and brochures.

• Maintained and updated employee resumes, project descriptions, and certifications to

the City of Chicago, Cook County, CDB, CPD, METRA, CTA, IDOT, ISTHA Annual

State DOT and other City Agencies.

Computer Skills

Deltek Vision, QuickBooks, Microsoft Word, Excel, Access, PowerPoint, Adobe Acrobat,

Scanning Machine, 55 WPM and using office machines proficiently

Education

B.S., Computer Information System - 2000

University of Illinois at Chicago (UIC)

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K im Doan Page

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