CURRICULUM VITAE

Tanya Vivek Jha

Phone Number: 993*******

Email Id: acfii7@r.postjobfree.com

HIGHLIGHTS

Secured First class through-out academic career

* ***** ** ********** ** Executive Assistant

20 Months of work experience in Investment Companies

2 Years Teaching experience in a Convent -Primary School

CAREER OBJECTIVE

To obtain a challenging position in industry where my capabilities and experience can be used to the best of my

efforts and where I can make real contribution to my employer’s success.

Consistent, creative and committed team player with excellent attention to detail.

EDUCATIONAL CREDENTIALS

GRADUATION

Bachelor in Arts (English Honours)

Passing Year: 2006

Result: First Class (61%)

12TH - INTERMEDIATE (HIGHER SECONDARY)

Field: Commerce

Passing Year: 2001

Result: First Class (70%)

TECHNICAL PROFICIENCY

Diploma in Computer Application (DCA) from APEX in 2002.

Proficient in Windows 98/2000/XP, Microsoft Office.

Internet Applications, Web browsers and Web search engines.

PROFESSIONAL EXPERIENCE

EXECUTIVE ASSISTANT

Ajay Deep Constructions Pvt. Ltd.

Place: Vashi, Navi Mumbai

Duration: 5 Years

Period: June 2009 to June 2014

Designation: Executive Assistant

INVESTMENTS

Unicon Securities Pvt Ltd.

Branch: Karol Bagh, New Delhi

Duration: 11 Months

Period: June 2008 to May 2009

Designation: Team Coordinator

Centrum Direct Ltd

Branch: CP, New Delhi

Duration: 9 Months

Period: September 2007 to May 2008

Designation: Team Leader

Total Experience: 6 Years and 8 Months

RESPONSIBILITIES

AS EXECUTIVE ASSISTANT IN AJAY DEEP CONSTRUCTIONS PVT. LTD

• Managing the day-to-day operations of the office

• Assisting the Managing Director in day to day administrative and clerical functions

• Managing executive's schedule and preparing correspondences and reports

WELCOMING AND GREETING

• Greeting the clients and visitors to the director’s office and provide preliminary information

• Informing executive about the arrival and scheduling meeting accordingly

PHONE CALLS

• Attending and answering phone calls or directing inquiries

• Screening and prioritizing calls, i.e., routing only the required and important calls

TRAVEL DESK

• Managing the Travel Desk

• Hotel & Flight reservations

• Coordinating the executive schedule, appointments, reservations and travel arrangements

• CASH MANAGEMENT

• Handling petty cash

• Dispensing the money taken from accounts departments for different purpose and handing over the bills at the end of

the month to them for the expenses incurred

MEETINGS AND APPOINTMENTS

• Planning, scheduling and organizing executive meetings, appointments, conferences, teleconferences,

seminars and trainings; involving multiple senior executives

• Representing executive by attending meetings in his absence and speaking on his behalf

• Ensuring there are no scheduling conflicts of the meeting and making sure executives know where they

need to be when

AGENDA

• Preparing agenda for the meeting by including the following details:

Date, Time and Location

Names of the Attendees/Participant

Objective

Schedule and

Roles and Responsibilities of the attendees participating in a meeting

MINUTES OF MEETING

• Preparing Minutes of the meeting by

Writing and Documenting proceedings, decision, action plans, instructions and observations during a meeting

Listing the items discussed during a meeting and its outcomes

Preparing details of the next meeting including its time, date and location

Mentioning the Major Decision taken place at meeting and subsequent Action Plan taken

Scheduling and attending confidential management and board meetings, prepare agendas

PAPERWORK

• Opening and Sorting mails

• Photocopying, mailing, filing, word processing

• Organizing and maintaining files and office libraries of books, papers and digital media

• Preparing and editing internal and external letters, faxes, memos and mass emails

• Organizing and maintaining files, records and of all office stationery

• Ordering monthly requirements in terms of stationery

TRANSCRIBING A DICTATION

• Recording and Typing what has been dictated

• Ensuring dictation given by the executive is typed in the proper format

• Ensuring that the dictation typed exactly as per the words quoted

PROOFREADING

• Carefully reading a document to detect any errors in spelling, punctuation, or grammar

• Checking different elements of a layout such as headlines, paragraphs, illustrations, and colors for their

correct dimensions, placement, type, etc.

• Reviewing the final draft of a text to ensure that all information is accurate and all surface errors have been corrected

CALENDER MANAGEMENT

• Managing a calendar of the executive

• Scheduling meetings, advising others of the executive availability

• Managing the calendar effectively in accordance with executive meetings and conferences ensuring it doesn’t clash

with other appointments

• Manage, plan & organize daily calendar, posting same, as appropriate on company calendar

INVENTORY MANAGEMENT

• Maintaining office supplies inventory by checking stock to determine inventory level

• Anticipating needed supplies

• Evaluating new office products

• Placing and expediting orders for supplies; verifying receipt of supplies

VISA PROCESSING

• Getting Visa work done

• Filling out Visa forms

• Attaching the necessary documents and submitting them

VENDOR MANAGEMENT

• Maintaining healthy professional relationships with all vendor/suppliers for all office requirements and to

ensure prompt and priority services

• Dealing with vendors regarding timely submission of bills and payments

• Forwarding of bills received from vendors after verification to the accounts department

AS A TEAM CO-ORDINATOR IN UNICORN SECURITIES PVT. LTD

• Handling a Team of 15 Tele-Calling Officers.

• Recruiting Tele-callers for other branches across India (7 States)

• Allocating areas to Tele-callers for making calls.

• Lead generation & distribution of those leads to the RM’s of respective areas.

• Taking feedbacks from these RM’s about the leads given to them.

• Co-ordination with Area Sales Manager on the cases closed and the cases in Pipe-line.

• MIS report generation on the out-come of leads provided to all RM’s (product- wise, area-wise)

ACHIEVEMENTS

• From one State (New-Delhi), I was given charge of 7 States (WB, Rajasthan, Bihar, UP, Uttarakhand, Punjab,

New Delhi) to handle the team of tele-callers including their recruitment, training and development.

• Part of the Team which acquired more than the Target clients (1000) in the MoneyShow, organized by Unicon

Investment Solutions at Pragati Maidan, New Delhi from Sept 26th, 2008 to Sept 29th, 2008.

AS A TEAM LEADER IN CENTRUM DIRECT LTD

• Handling the team of 12 Tele-Callers.

• Lead distribution to the Sales Team.

• Co-ordination between Sales-Team & Tele-callers.

• Training Tele Callers & motivating them.

• Maintaining region-wise MIS leads including reports on: Revenues generated, visits made by the Sales

Team, Number of cases closed.

HOBBIES

Watching T.V, Movies, Net Surfing, Dancing, Cooking, Listening to Music and Travelling

Participated In Several Dance Competition In School And Colleges

PERSONAL INFORMATION

Father’s Name : Late. Mr. Shekhar Kumar Jha

Husband’s Name : Mr. Vivek Kumar Jha

Date of Birth : April 9, 1984

Marital Status : Married

Language known : Hindi and English

PERSONAL EFFECTIVENESS

Extremely organized and Confident of independently carrying out assigned work

Deep regards for deadlines, work schedules and timely completion of tasks

Proficient at Communication Skills, Public Relations & Team Work

REFERENCES

• Mr. Pravin Kumar Mrs. Gauri Mulik

Branch Manager Administrative Manager

Unicon Securities Pvt Ltd AjayDeep Constructions Pvt Ltd.

Mob: 971-***-**** Mob: 986-***-****

DATE: (TANYA VIVEK JHA)

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