Sonia Smith

** ********* ***. #* *Newark, NJ ****7*Cell: 973-***-***** 973-***-***** 973-***-*****Email:acf8d6@r.postjobfree.com

PROFFESSIONAL PROFILE

I am multi-faceted, efficient & reliable administrative professional with 10+ years of experience supporting executives, sales and managers to improve internal operations for small businesses. I am proficient in all of the standard office desktop software. Diversified skill sets covering administrative support, client relations, writing, human resources & recruiting, account management and project management. I have excellent inter-personal, phone and digital communication skills. I have an extensive background in Job/Externship Placement. I’ve conducted job coaching seminars, interview technique and motivational speaking to students within Adult Medical Colleges, and Vocational schools.

EXPERIENCE:

Drake College of Business, Elizabeth, NJ 12/2007 to 09/2009

Externship Coordinator

Provided training and employment guidance to students going on externship sites

Inside and outside sales marking the school students to physicians, hospital and local labs

Attended industry related functions for networking opportunities

Create overall strategy for students externship by tracking extern hires and initiate follow up with employers and students to provide guidance on a successful hire

Responsible for reviewing contracts and externship agreements with medical personnel

Maintain and average of 80% of career placement,

Successfully placed all medical, accounting, and cad students who qualified and who have successfully completed the program

Assisted and delegated assignments to staff members to hold weekly classes on Interview Technique, Customer Services Skills, Getting the Job Coaching Classes

Responsible for daily and weekly reports

American Hanger & Fixture Corp., Union, NJ 02/2005-12/2007

Administrative Assistant

Prepare, record, check over and proofread correspondence, invoices, presentations, brochures, publications, reports and relevant material

Record and prepare minutes of meetings, Screen and direct all incoming calls

Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations

Set up and uphold manual and automated information filing systems

Order workplace supplies and prepare current catalog packages for vendors

Schedule and verify appointments and meetings of managers

General office duties (i.e. faxing, filing, preparing mail using Pitney Bowes)

Penthouse Realty LLC, Bloomfield, NJ 07/2004- 1/2005

Office Manager

Create and implement processes and procedures to maintain a smooth functioning office environment.

Manage all administrative functions including office equipment repairs, ordering supplies, and mail.

Manage ad-hoc and multiple projects simultaneously.

Function as executive assistance to the President including taking care of minimal travel arrangements, meeting scheduling, calendar maintenance and correspondence.

Maintain and data enter all available properties into the multiple listing services system.

Update and handle all customer complaints and billing inquires

Update, maintain and keep current with vendor insurance policy records.

Communicate effectively with clients, vendors, and other key business associates.

Research software needs, find best pricing and purchase.

Davis & Young Realty Investments Co. Inc. Newark, NJ

Secretary 8/2000 – 07/2004

Run and execute day-to-day activities of a real estate business unit.

Scheduling and organizing attorney and client meetings

Preparing, editing and revising many various legal documents

Screening and directing telephone calls and client inquiries to correct parties

Facilitated contracts between buyers and sellers efficiently

Established relations with title company representatives to facilitate well-organized closings

Preformed initial interviews with potential new staff

Handled all incoming department correspondence and fingerprint cards, prior to distribution

Answered a high volume of incoming calls and in-person inquiries from clients

Collected rents, contracts and deposits from clients

EDUCATION:

Associates Degree in Healthcare Administration-Medical Billing & Coding

University of Phoenix- Jersey City, NJ 01/2010 – 01/2012

Medical Administrative/ Billing & Coding Specialist

Drake College of Business- Elizabeth, NJ 02/2007

Medical Billing and Coding Specialist 01/2000

Essex County College- Newark, NJ

SKILLS & QUALIFICATIONS:

Licensed Notary Public, Microsoft Office Suites, Real Estate Knowledge

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