Wendy Messersmith

Cell: 626-***-**** / acf7m6@r.postjobfree.com

Summary: A well organized, dedicated professional administrative assistant with experience in a fast paced environment. Major

strengths in organization, verbal and written communication skills, detail orientated with commitment to follow through, proven

ability to multi task, and skilled in Outlook, Word, Powerpoint, Excel and Sharepoint. A quick learner able to work independently.

PROFESSIONAL EXPERIENCE:

07/2014 Temporary Assignment – Administrative Assistant Mercer 08/2014

Travel, expense reports, invoices, administrative support for Audit Dept.

01/2014 Temporary Assignment – Marketing Coordinator Union Bank 03/2014

Word, Powerpoint, Excel, Adobe forms, event planning

Jet Propulsion Laboratory 10/2007 09/2013

Pasadena, CA

2009 – 2013 Executive Coordinator – Human/Robotics Mission Systems Office

• Calendar: Set up meetings at JPL, NASA HQ and NASA Centers for Executive Council member ensuring dates/times were

suitable for all invitees.

• Prepared travel arrangements and expense reports using Concur System for Executive Council member, Deputy and staff.

• Presentations: Assist with presentations using Power Point. Create CD’s and DVD’s with labels for presentations, to be

given to guests

• Guests: Assist with itineraries for guests for NASA HQ and Centers, coordinating with different departments at JPL for

tours and meetings.

• Workshops / Meetings: Set up of high level NASA HQ meetings and workshops for JPL and NASA Centers.

• Take minutes at weekly meetings and upload into electronic library.

2007 – 2009 Staff Assistant III – Engineering Division

• Provided support for Engineering Division Assistant Division Managers and Technologists

• Travel arrangements: Foreign / Domestic / Travel Forecasting / Expense Reports

• Supply Ordering: Procurement Card purchases / Requisitions

• Calendaring: Set up of meetings, both single and recurring

• Docushare (Electronic Library): Assistant Liberian / Uploaded Meeting Minutes to library

• Presentations: Assisted with JUNO Microwave Radiometer and UREY Power Point presentations

• Facilities / Amenities Requests / Off Sites / Shippers / Timekeeping SME

• Property Gateway Mgmt Systems / CSR / FURs / Ecopy / Data Extractor Reports / Annual Asset Inventory

• Assisted with Formulation and Product Line Significant Events

• Workshops (Offsite): Support and logistics

U.S. Bank 03/2007 10/2007

Los Angeles, CA

2007 Administrative Assistant

• Support for: Executive Vice President, Senior Vice President and Vice President of Commercial Real Estate – California

Division

• Calendaring / travel arrangements / meeting preparations

• New Hires: Ensure properly set up on computer system, phone, suitable software, etc.

• Overdraft Reports: Run daily OD reports – work with Relationship Managers to resolve

• Administrative Support to Loan Administration

Cerexagri, Inc. Decco Division 06/2001 02/2007

Monrovia, CA

Office Manager

• Support for: General Manager, Annual Budget, Five Year Plan, Incentive Plans, Annual Salary Plan, Monthly Sales Reports,

World Wide Meeting presentations, Quarterly Business Reviews, travel arrangements, coordinate video conferences,

teleconferences, meetings, training, heavy phones.

Off Site Meetings: Administered all off site meetings, coordinating flights, car rentals, hotels and meeting facilities

•

Invoices: Worked with vendors to ensure accuracy

•

Procurement Card: Reconciled monthly

•

HR Support: Provide HR support to employees in six different states, processed all paperwork

•

• Tracked Vacation / Sick Accruals; FTE Reports

Supplemental Payroll: Completed bi weekly accurately and punctually.

•

Staffing: Worked with temporary agencies in Texas, Florida, Oxnard, CA and Visalia, CA

•

Benefits: Coordinated with Corporate regarding Open Enrollment; answered questions and resolved issues regarding

•

medical, dental and vision coverage.

Worker’s Compensation: Maintained all workers’ compensation records and kept in contact with AIG claims representatives,

•

tracked OSHA recordable

Purchased new NEC phone system: Managed installation; maintenance and training of staff

•

Business machines: maintained all business machines

•

Building and grounds: Maintained building (janitorial service) and grounds (repairs)

•

• Supervised staff

Community Bank 04/1987 06/2001

Pasadena, CA

Executive Secretary to Human Resources Coordinator 1994 – 2001

• Support: Sr. Vice President, Human Resources

• Planned and coordinated six company picnics within budget

• HR Support: for 300 plus employees; process new hire and term paperwork

• Responsible for I 9’s; annual Code of Conduct; and FDIC “time away” audits

• Administered Educational Assistance; Educational Grant and PC Training Voucher programs

• Reports: Created / generated HR reports in ABRA (HRIS database), including Annual Salary Budget

• Responsible for payroll audits for ABRA and ADP

• Coordinated Employee Recognition and Employee Service Award programs

• Initiated and administered charitable casual days and Holiday giving program

• Assisted with recruitment

• Tracked Employee Performance Appraisals and Late Merit Increases

• Tracked recruiting information (terms new hires, transfers, promotions, layoffs)

• Maintained current open positions and placed ads on internal and external internet

•

Administrative Assistant Information Systems 1987 1994

• Support: Sr. Vice President directly; backup for Assistant to Executive Vice President

• Monthly Reports – Generated monthly reports

• PC Tracking Information: Help Desk tracking

• Meetings: Coordinate and set up

Education: Watterson/Sawyer Business School, Pasadena, CA

• Courses in Business Administration and Word Processing

Annual Human Resources Law Seminars, Abra HRIS Report Writer Seminar, OSHA Compliance Seminars

Software: Word, Excel, Power Point, Outlook, Visio, Lotus Notes (email), Oracle, Abra HRIS, SAP/Browser, Sharepoint, and

some ADP

Contact this candidate