Shirley M PhillipsADMINISTRATIVE ASSISTANTOBJECTIVETo join a solid organization that nurtures a positive work environment. Ideally I would like to become part of a team that encourages members to advance their skills through education and training from senior employees. I relocated to east coast and hope to acquire a position with one of the excellent companies here as soon as possible.EXPERIENCEKindred Healthcare 06/12 - 12/12 Title: Program Assistant20535 Earhart Place - Potomac Falls VA 20165 - Jodi Dressman HR Rep 502-596-6292Data entry using Casamba Smart Tx software; for daily treatment times performed by therapist and total hours worked daily. Filing mail/correspondence telephones reception monitor purchase orders and invoices. Place orders for therapist/office supplies resolve returned orders and assist therapist and/or patients with any questions/requests. Use if Microsoft Word & Excel to create spreadsheets for employee information list list of senior evaluations performed by therapist and word print out of exercise description for patients to follow; as assigned by therapist. Other assignments/duties as assigned by the Program Director.ADECCO STAFFING 03/11 - 06/12Title: Administrative/Clerical Temp1801 Rockville Pike Suite 102 - Rockville MD 20852 - Point of Contact: Lindsay Nolan Recruiter 301-468-0414Assignments: Otsuka America Pharmaceutical Administrative Services Department - backup receptionist and various assigned projects. Document Management Services - data entry of clinic study documents.American Red Cross - Assigned to Donor Services Department. Main duties were to assist donors who contributed to one of the various relief/disaster funds. The department received emails or voicemail inquiries for; receipt of donations made refunds or help with making a donation.OFFICE TEAM CALIFORNIA 09/10 - 12/10Title: Administrative/Clerical Temp7901 Stoneridge Drive Suite 204 - Pleasanton CA 94588 -Supervisor: Christina DeLong Staffing Manager 925-847-9670Assignments: Predential Realty - Operator answering realtor transition hot line.Peachtree CAS Inc. - Administrative Assistant for Property Management Company. Processing work orders from residents and board members violations against homeowners architectural request from homeowners and sending out courtesy notices to homeowners.TEAMPERSONA STAFFING SOLUTIONS 10/10 - 11/10 Title: Administrative/Clerical Temp1407 Oakland Blvd. #300 Walnut Creek CA 94596 -Supervisor: Jennifer Pryor TSC - HR Administrator 866-982-8367Assignment: Alameda Registrar of Voters - Vote By Mail Opener for district elections.RADY CHILDRENS HOSPITAL-SAN DIEGO 04/04 - 08/08 Title: Administrative Associate B3020 Children's Way - San Diego CA 92123 - Supervisor: Brian Cunningham POM Director 858-576-1700DUTIES: Scheduling and processing of work order maintenance requests; staging pending work orders; data collection and report preparation for weekly meetings; oversight of the departments fiscal year budget (operations and utilities expenditures); vendor purchase requisitions and service invoicing; interfacing with vendors for the purchasing of tools materials and services; create and maintain spreadsheets of the departments purchases and expenses; maintain personnel records; process new-hire paperwork; schedule hospital and department orientations; and assist hospital and satellite offices with their operational and maintenance needs. Assisted staff with computer software programs payroll timesheet processing processing employee benefits/travel/expense/W-2/vacation forms and uniform ordering and assisted maintenance staff coordinate remodeling/repair projects and moves throughout the hospital.NATIONAL STEEL & SHIPBUILDING COMPANY (NASSCO) 03/2003 - 12/2003Title: HR Assistant (Hourly Employment)2798 Harbor Drive - San Diego CA 92113 - Supervisor: Woody Breece 619-544-8508DUTIES: -Processing and data entry of new hire/termination/layoff/retirement/personal action forms (i.e. employee promotions transfers merit increases etc.) and background checks-Reported quarterly totals of new hires terminations and EDD claims for company VP-Process union grievance claims EDD claims verification of employment for employees and inquiries made by banks lenders and prospective employer-Processed employee attendance regarding absences/tardiness medical leave jury duty bereavement military leave holiday pay workers compensation disability vacation and leave without pay. Implemented by using Absentee and Tardiness Control System (ATCS) Smartime and PeopleSoft programs-Attended Job Fairs setup initial interviews scheduled applicants for testing and/or skill assessment and 2nd/3rd interviews with department heads processed online applications and emails-Processed and reviewed identification for proof of citizenship data entry of personal employee information creating identification badges and parking permits for incoming visitors new hires and subcontractors. Created and monitored excel security database listing of all foreign visitors- General office duties including maintenance of office supplies and repair maintenance of office/equipment and travel arrangementsABCOW STAFFING 11/2002 - 03/2003Title: Administrative/Clerical Assistant2525 Camino del Rio South - San Diego CA 92108 - Supervisor: Kathy Hafer 619-291-7000DUTIES: Word processing switchboard operator records management data entry correspondence collating/copying mail and receptionist. Last position held at NASSCO in the Employment Department as human resources assistant.WINSTEAD & COMPANY 10/1997 - 06/2002Title: Labor Compliance Specialist3940 7th Avenue - San Diego CA 92103-3287 - Supervisor/President: Rosalind Winstead 619-709-0591DUTIES: Monitor contractor and employer compliance with Federal/State/Local and Union labor laws ordinances and regulations. Prepare written reports and graphic presentations on monitored activities. Counseled and directed field management city staff and contractors regarding all Prevailing Wage/Apprenticeship/EEO related issues in accordance with applicable Federal/State/Local and Union regulations. Analyze employment data using statistical modeling to determine adherence to affirmative action requirements. Assist the City of San Diegos Equal Opportunity Contracting Program in alleged EEO or Labor Compliance investigations. Researched labor classifications for current wage and compensation trends that apply to Public Works contracts for the City of San Diego; to ensure pay scales/benefits are accurate for tasks being performed. Created outreach list from CalTrans database of State/Local certified contractors available to bid for a portion of labor on City contracts.EDUCATIONO'Farrell School of Creative & Performing Arts H.S. Graduated June 1985High School Diploma - General Education and Fine Arts StudiesPacific College of Medical & Dental Careers Graduated November 1988Medical Assistant Diploma/Venipuncture Recognition of CompletionSKILLSMS Office 95 97 and 2000 Access/Excel/Outlook/ Word /Power Point/SharePointGroupWiseCasamba - Smart TxCorel WordPerfect 5.1 6.0 6.1 and 7.0Corel PresentationsMAXIMO Asset Management and Maintenance SoftwareMeditechPeopleSoftSmartTime10-KeyWord Processing Typing - 50 wpmData EntryHR: New Hire Process & Orientation/Employee Termination Process Employee Benefits Interview SchedulingADMIN: Meeting schedule/prep Report research/prep Fiscal Budgeting research/prep Travel Arrangements Calendar Scheduling Office correspondence inter-office/outing.REFERENCESLisa Mitchell Association ManagerPeachtree CAS Inc - Hayward CA510-487-3383Professional ReferenceChristine Hussain Administrative AssistantPeachtree CAS Inc - Hayward CA510-487-3383Professional ReferenceArlene Dominguez Admin. Asso. BRady Childrens Hospital - San Diego CA858-576-1700Professional ReferenceJaime Osborn POM ManagerRady Childrens Hospital - San Diego CA858-576-1700Professional ReferenceEva Decker Admin. Bio-Med DeptRady Childrens Hospital - San Diego CA858-576-1700Professional ReferenceRosalind Winstead President/OwnerWinstead & Company - San Diego CA(619) 709-0591Professional ReferenceWoody Breece HR ManagerNational Steel & Ship Building Company - San Diego CA(619) 544-8508Professional ReferenceSteve Thomas IT EngineerDell - Perot Systems Government Services - Baltimore MD(443) 962-3056Personal Reference