Lillian Orlando, *** Harbor Road, SI, NY ***** 917-***-**** email: acexi7@r.postjobfree.com

Professional Summary:

• Highly organized and detail-oriented Administrative Assistant with more than 10 years experience supplying

thorough, organized administrative support to Managers, Vice Presidents and Treasury Departments.

• 8+ years of experience within the financial industry from her position with Industrial Bank of Japan.

• Responsible for the monthly review from ICA reports of the investment portfolio which entailed mortgage

reconciliations, mortgage maturities, investment portfolio analysis report, mortgage distributions, and from the

trans ledger selected the sales, purchases and maturities on a monthly basis submitted the reports to the Vice

President & Controller.

• Compared the investment bank statements to the state deposits spreadsheet for accuracy and submitted the

statements for scanning to image right. Processed and scanned the incoming deposits directly to the bank for

both the premium billing department as well as for treasury.

• Coordinated calendars, scheduled meetings, typed itineraries, letters, memos and e-mails for the vice president

as well as for the departmental senior accountants.

• Acted as the point contact for scheduling small events, searching for the appropriate place and space to host

business luncheons and dinners accordingly. Also was responsible for the layout and set up for bigger events

assisting the events planner. Also helped with the ping name labels of the attendees, and coordinated handouts

for these events. Kept all invoices and receipts of all expenses entailed

• Responsible for receptionist relief for lunch hour and on half days while she was out on vacation or sick.

Performed other office tasks as assigned by management.

• Deftly handles multiple assignments and competing priorities

• Strong written and verbal communication skills, ability to provide reporting and communicate with senior level

managers

• Proficient in Microsoft Word, Excel, PowerPoint, Outlook

• Available immediately

Professional Experience:

Magna Carta Companies (Public Service Insurance Company) 09/1996 - 11/2013

Administrative Assistant/Secretary-Vice President & Controller/Accounting & Treasury Department

• Responsible for the monthly review from ICA reports of the investment portfolio which entailed mortgage

reconciliations, mortgage maturities, investment portfolio analysis report, mortgage distributions, and from the

trans ledger selected the sales, purchases and maturities on a monthly basis submitted the reports to the Vice

President & Controller.

• Coordinated calendars, scheduled meetings, typed itineraries, letters, memos and e-mails for the vice president

as well as for the departmental senior accountants.

• Acted as the point contact for scheduling small events, searching for the appropriate place and space to host

business luncheons and dinners accordingly. Also was responsible for the layout and set up for bigger events

assisting the events planner. Also helped with t ping name labels of the attendees, and coordinated handouts

for these events. Kept all invoices and receipts of all expenses entailed.

• Assisted the Tax Manager Senior Accountants with NAIC research via web and reviewed instructions sent from

NAIC to ensure the appropriate filing procedures via state for the quarterly closings and annual statement

mailings.

• Assisted the treasury department researching abandon properties, voided checks in the pay pilot system,

submitted letters to the clients informing them of the amounts due them. Typed the check requisitions and

submitted them for approval to senior management.

• During audits researched image right for invoices and copies of proof of payment upon the request from the

auditors.

• Compared the investment bank statements to the state deposits spreadsheet for accuracy and submitted the

statements for scanning to image right. Processed and scanned the incoming deposits directly to the bank for

both the premium billing department as well as for treasury.

• Responsible for receptionist relief for lunch hour and on half days while she was out on vacation or sick.

Performed other office tasks as assigned by management.

The Industrial Bank of Japan, Limited 1988-1996

Executive Secretary-Deputy General Manager Business Development/Credit Examination Department

• Conducted research regarding credit ratings of companies via Standard & Poors, Moody’s Investors, Bloomberg

and Lotus on Line.

• Responsible for making all initial contacts with potential business prospects for the introduction of our bank and

services.

• Scheduled appointments for the Deputy General Manager and other accompanying officers of the bank with the

potential client for the purpose of acquiring new business acquisitions.

• In addition, made all the travel arrangements which included, airline ticketing, hotel accommodations, limousine

service from the airport to the destination. Prepared proposals and contracts for potential clients.

• Typed all call reports, correspondence, itineraries, expense reports, etc. Performed all other duties assigned by

senior management.

Education:

International Career Institute

Major: Administrative Assistant/Office Support

New York City Community College

Major: Liberal Arts

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