Tara Reid

San Jose, CA 408-***-**** acelmo@r.postjobfree.com

Legal Secretary

Dynamic, highly detail oriented Legal Secretary with six years experience supporting executives in a legal

environment. Proven success working effectively in a high stress, fast-paced, team working environment.

Succession of independently managing multiple tasks and projects with competing priorities and deadlines.

Extremely resourceful with the ability to multi-task and prioritize projects effectively in a deadline driven

environment with strong emphasis on time management. Ability to shift gears on a moment’s notice while

keeping company objectives as the primary focus, organize and maintain administrative processes, screen

and process communications, while supporting key management objectives. Effective interpersonal skills

and proven ability to interface professionally with individuals at all levels. A self -starter, positive minded,

perfectionist with strong work ethic and dedication.

Core Competencies

Highly Organized Deadline Driven Excellent Judgment

Manage Multiple Projects Positive Attitude Highly Focused

Excellent Verbal & Written Skills Analytical Thinker Commitment to Quality

Prioritize Effectively Problem Solving Skills Time Management Skills

Flexible/Adaptable Excellent Computer Skills Self-Directed

Excellent Judgment Ensures Productivity Effective Interpersonal Skills

Education: Bachelor of Arts: Criminal Justice, California State University, Chico – Graduated 2004

Skills: MS Word, Outlook, Excel, Power Point, Adobe Acrobat, Carpe Diem (CD Entry), Elite Webview,

Elite Enterprise, NBI Workflow, NetDocuments, Dennemeyer (DIAMS), Regal RT, Facebook Intern/Tools,

Case Entry Portal; Type 70 wpm. Significant on-line internet research, data mining

Professional Experience

Legal Assistant 2012 - 2013

Facebook (Milestone Technologies), Menlo Park, CA

Processed subpoenas; sent records to law enforcement

Front line team to intercept, input, and review all incoming U.S. and international legal process requests

from law enforcement, including civil requests, court orders, subpoenas, search warrants, and preservation

requests into database

Processed and triaged emergency tickets; quality assured tickets on team were correct. If erroneous

tickets were found, reported tickets to supervisor

Met or exceeded weekly ticket quota at 100% with complete accuracy

Reviewed incoming new legal process requests to determine validity

Answered incoming inquiries from law enforcement and responded accordingly

Legal Secretary - Patent & Trademark Prosecution 2008 - 2012

Dorsey & W hitney LLP, Palo Alto, CA

Provided experienced secretarial support to Partner and Senior Paralegal

Reviewed and responded to daily emails, client inquiries and requests; reviewed and/or responded to

over two-hundred and fifty emails per/day

Prepared, edited and reviewed legal documents for client correspondence

Handled, processed over forty files a day

Tara Reid

Processed copies of correspondence via email/facsimile and/or postal mail to ensure a complete file

history was maintained

Prepared check/deposit requests, expense reports, time entry, and file transfers

Prepared specialized docket reports; created fifteen reports per week

Independently managed multiple tasks and projects with competing priorities and deadlines

Performed legal research

Attended to client follow-ups and reminders

Performed record duties: located files and sent file order requests, purged files

Ensured timely flow of information to and from Partner

Maintained a year-long docket calendar, filed sensitive documents, daily mail, reception coverage, and

other duties as assigned

Inputted daily/weekly docket deadlines into outlook calendar to track client matter deadlines; alerted

Partner and Senior Paralegal of urgent upcoming deadlines

Reception coverage: answered phones and directed all incoming calls to appropriate party promptly and

efficiently

Communicated and handled incoming and outgoing electronic and paper correspondence on behalf of

Partner

Administrative Assistant to Sr. Partner - Patent & Trademark Prosecution 2005 - 2007

Glenn Patent Group, Menlo Park, CA

Initiated documents on behalf of firm’s senior attorney’s and owner

Interfaced with clientele, performed status updates, messages, reception coverage

Cross-trained firm employees

Bulleted notes at Attorney meetings and sent emails to staff notifying them of agenda items discussed

Coordinated meetings in both U.S. and foreign countries

Tracked periodic communication needed for priority contacts

Prepared agenda for meetings in advance; assisted with and provided research/background information

Handled details of highly confidential documents of crucial nature

Performed diligent input/tracking on IP database, all meeting preparations, transcription, daily mail, etc.

Successfully negotiated and achieved significant cost-containment for the office supply procurement

system, which resulted in an annual net savings of $2k

Entrusted with and directed the timely physical move of all filing cabinets containing highly sensitive

material and documents, for all IP clientele. Achieved seamless transition within all aspects of move to

owners’ total satisfaction

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