Kelly Y. Thompson

aceef5@r.postjobfree.com

317-***-**** mobile

Summary

Seasoned administrative professional supporting senior level staff,

multiple staff members and some office management in diverse work

environments. Coordinating, planning and supporting daily operational and

administrative functions. Flexible and adapts well to constant change.

Professional appearance and demeanor.

Talents & Potential

> Values continuing education, learning processes and growth

> Charismatic and enjoys developing new ideas, designs & graphics.

> Professional yet, personable when addressing potential clients

> Service oriented

Administration

> Executive assistance to senior level management such as General

Managers, Senior Vice Presidents and President & COO

> Office management, phone & in person client greeting, supply ordering,

mail/production room.

> Accounts payable/receivable & invoicing, I.T. support

> Managed 25 corporate accounts with outside company representatives and

vendors.

> Managed expense reports and monthly billing and invoicing.

> Event planning, responsible for the planning and execution of annual

executive incentive retreats and evening engagements and receptions of

up to 100-300 attendees.

> Coordinated weekly/monthly meetings such as safety and senior level

staff meetings and travel arrangements

Human Resources

> H.R liaison and directly related to benefits implementing and

administration, employment laws, preliminary recruitment and

retention, orientation and training and administration of new hires &

terminations.

> Managed all documentation and administration of confidential

information such as attendance records, employee files & personnel

information, corporate documents and hiring or termination.

> Contributed and developed ideas to the revision of an Employee

Recognition Rewards Program increase employee morale.

> Client Relations/Marketing/Sales/Research

> Talent for identifying customer needs and presenting appropriate

company product and service offerings.

> Established agreements with outside vendors for employee training

programs

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Technical

> Proficient with MS Office, Lotus Notes, Outlook, Access, Maximo,

Windows 7, intermediate level of hardware/software, I.T. support.

Experience with company intranets and managing websites. Eager to

learn new applications, programs in H.R.(SAP) and SharePoint 2007.

PROFESSIONAL EXPERIENCE

Kelly Services, Inc.

- Contracted Position at Eli Lilly & Company 2013 -

Current

Administrative Assistant - IT

Supporting 4 Directors calendaring, meeting set up, projects, Sharepoint.

- Contracted Position at Dow AgroSciences 2012 -

2012

Office Professional for the Bioprocess Research & Development (BPRD)

Administrative support to a group of 50-60 scientists

Diverse Staffing - Contracted Position at I.U. Health

2011 - 2012

Administrative Assistant to Director of Supply Chain

Volt Services Group - Contracted Position at Eli Lilly & Company

2011 - 2011

Administrative support to 5 Directors of Quality & their staff when

appropriate.

Complex scheduling/calendaring using Lotus Notes, uploading meeting agenda,

documents & links to department site, meeting setup & room coordination,

conference call setup, travel arrangements -domestic and international,

project coordination for internal team & Power Point presentations.

Professional Data Management Again, Inc. 2008 -

2009

Administration/Office Management

Directed day-to-day office operations, providing fundamental support to

Vice President, Operations Manager, team of consultants and account

managers.

Office management responsibilities, executive support, contact and go to

person, project coordination, managing vendor accounts, some H.R. general

duties, supply ordering, catering/event planning, service request/work

order processing. Outlook email, database, MS Office, internet research,

support to I.T. Dept., assistance to account managers, suite/building

requests, assist in compiling educational materials for training classes.

Volt Services Group - 2 Contracted Positions at Eli Lilly & Company

2005 - 2007

GMP Maintenance Administrator - 18 month contract position

Served as Administrative Assistant to 4 supervisors and 1 team leader of

the maintenance division.

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Tasks included weekly and monthly productivity metrics, attendance, PTO &

overtime reports using multiple Excel spreadsheets, heavy distribution of

work orders via Maximo software,

managing calendaring and scheduling for the supervisors/team leader using

Lotus Notes v. 5/6,

mandatory safety meetings, meeting agenda, minutes on-line ordering of

supplies & uniforms.

> Significantly revised the Billable Productivity matrix/spreadsheet by

identifying critical errors in the formulas that were inherited.

> Successfully managing the maintenance of online links for library of

documents for certifications and licenses of staff members increasing

the real time productivity for all staff in completing work orders.

> Played key role in design of an Access database.

The Hawaiian Insurance & Guaranty Company, Limited - Honolulu, Hawaii

1999-2004

Executive Administrative Assistant/HR Liaison

Provided high level administrative support to the to the President & COO as

well as served as the H.R. Liaison on behalf of subsidiary office to

corporate office.

Managed the administration of H.R. responsibilities between subsidiary

office and corporate responsible for the administration of H.R. forms,

policies and communication from corporate office to our subsidiary office

and the management of confidential corporate board documents and personnel

files, candidate recruitment pre-screening, benefit coordination, updated

company compliance of state/federal laws, implementation of employee

handbook policies & procedures, managed/maintained H.R. personnel files of

a highly confidential nature, office management, invoicing/accounts, new

hire orientation, office management in the absence of senior level

personnel, managed 25 corporate vendor accounts, compliance & contract

administration between subsidiary & state agencies (Insurance

Dept./Commissioner, H.R. memberships), event planning, client servicing,

responsible for weekly/monthly executive summary reports, travel

arrangements, power point presentations, oversaw and managed logs, files,

documents regarding maintenance for company and office equipment

owned/leased, fleet vehicles, cell phones, laptop equipment, assisted in a

variety of projects with the Sales and New Business division.

> Contributed and developed ideas to the revision of an Employee

Recognition Rewards Program which was successfully implemented.

> Effectively managed all license renewal processes for

marketing/underwriting staff.

> Successfully implemented coordinated the Annual Incentive Executive

Retreat events which included 100-300 key personnel from top ten

agencies, producers and vendors creating invitations with graphics

artists, gift ideas, activities and golf pairings of executives,

booking venues, promotional materials and incorporated coordinated

theme ideas for numerous internal company events increasing attendance

following years.

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EDUCATION AND TRAINING

Masters of Science, Management

Indiana Wesleyan University - Indianapolis, Indiana

Bachelors of Science in Business Administration

(Major: Management)

Hawaii Pacific University-Honolulu, Hawaii

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