TRACY D. MILLER

469-***-****

ace25o@r.postjobfree.com

OBJECTIVE

To find an Executive Assistant position focused on performing a variety of

high-level projects in support of organizational and executive level goals

WORK EXPERIENCE

10/12 - Present NEWPEK LLC - Irving, TX

Office Manager

Handle duties related to the office as well as administrative assistant to

several executives. Arrange travel, expense reports, onboarding of new

employees, pay invoices, assists the Land department in processing legal

documents, liaison for local IT department. Also, arrange luncheons and

special events, orders supplies-electronic equipment-furniture, maintains

the spreadsheets and filing of Division Orders and Marketing files, make

the overnight shipments, update subscriptions and software renewals, audit

monthly voucher reports, control badges/access, coordinate the repair and

maintenance of equipment, type documents, maintain spreadsheets, and

liaison for IT department in Mexico.

10/07 - 8/12 MANNATECH, INC. - Irving, TX

Sr. Administrative Assistant

Administrative Assistant to the Executive Director of Financial Reporting

and the Executive Director of Accounting/Back-up Administrative Assistant

to CEO and CFO. Assist with the SEC filings. Create spreadsheets for

financial reporting and accounting projects, handle travel arrangements,

prepare power presentations, pull data for auditors on site, assist with

the details for the Annual Shareholder's meetings, schedule meetings, and

other administrative needs. Code invoices, reconcile bank statements,

handle the on boarding of new employees, process purchase requisitions, new

supplier set-ups, credit applications for new vendors, order supplies,

arrange luncheons and other events, maintain calendars and schedules,

process expense reports, assist A/P. Other duties include maintaining the

department calendar, distribution of mail, badge reports, the company

Policy & Procedures, process items through the retention system,

6/06-5/07 CARIS DIAGNOSTICS - Irving, TX

Executive Administrative Assistant to CFO

Provide administrative assistance to the CFO and was available for other

Sr. VP's by scheduling meetings/appointments, responsible for calendars,

travel arrangements, expense statements, itineraries, meeting agendas,

spreadsheets, preparing reports and PowerPoint presentations for meetings,

maintaining correspondence, contract, and routine office files. Other

duties include screening all calls and visitors, mail, preparing documents

for Board of Directors meetings, organizing luncheons, arrangements (travel

& agendas) for onsite candidate interviews, maintaining

daily/weekly/monthly reports, responsible for confidential and sensitive

information, composing and replying to correspondence. This position also

required researching for special projects, planning functions, keeping

subscriptions updated, set up call-in conferences and auditing financial

data.

8/05-4/06 MULLINS & WHITE EXPLORATION - Southlake, TX

Executive Administrative Assistant to V.P./Land

Responsible for the processing of all documents associated with leasing

land. Maintain drilling reports, well logs, create survey maps for land

crews with the AMI and our ownership designated, retrieve data from

Appraisal districts and county clerk's offices for verification of proper

ownership and correct survey data. Process the JOA's, assignments,

exhibits, Participation Agreements and other documents from conception to

completion on prospects to well status or for selling. Process all lease

files from start to finish. Create the spreadsheets for the prospects which

include all data needed by all the various departments. Organize and

present projects when completed for selling or drilling. Use Tobin maps &

Drilling Info.com as tools for this process. Familiar with: OGSYS,

Geographix, and Leasemap software. Process documents to be sent for File of

Record with the County Clerk's office and returned. Gather metes and

bounds data from the deeds. Request title run sheets on all leases.

Prepare for and attend NAPE conferences, NRI, drillinginfo.com, and other

continuing education classes. Attend all Exploration meetings. Handle all

land crew request from our office. A member of various Landman

organizations, a notary and supervised three employees.

3/05 - 6/05 REGENCY CONVERSIONS - Ft. Worth, TX

Purchasing

Create, maintain and process the purchase orders for company. Responsible

for recording the receiving information on all shipments, back-orders,

RGA's and inventory. Compile needed information for accounting on invoices.

Initiate shipping request, debit/credit memos & tracking memos. Control

amounts to be paid by verifying accurate costs on correct prices and daily

rate changes to keep within budget and special request from Controller and

also by purchasing from various suppliers that encourage competitive rates

and service to the company. Communicate with shipping and receiving crews

continuously for their assistance for needed warehouse information and

functions regarding recounts, packing slips, and tracking numbers. Call to:

confirm receipt of all faxed and called-in purchase orders made with

vendors, verify dates items to be delivered, expedite urgent shipments,

gather proof-of-delivery on questionable shipments, to inform supplier of

orders that are short, over or damaged, take photos for evidence of damage

on products and to hold or release products on an as-needed basis. Update

inventory quantities with open-order quantities daily before any additional

purchases are made, maintain all files, and many other duties.

10/96 - 1/97 CHARLTON METHODIST MEDICAL CENTER - Dallas, TX

Unit Secretary

In charge of main desk of the general medical/surgery floor, responsible

for processing all doctor orders, lab/medical tests, post-op procedures, x-

rays, maintained chart information, recorded medications, handled phone &

paging calls, admitted/discharged patients, had prescriptions filled, and

other duties.

1/84 - 10/86 WESTERN GEOPHYSICAL COMPANY OF AMERICA - Houston, TX

Secretary to Comptroller/Accounting

Secretary-handled office duties for Comptroller, word processing, reports,

scheduled appointments/conferences, phone calls, Dictaphone & filing.

Accounting-maintained status reports on all land and off-shore crews and

their expenses, reconciled their bank statements, maintained reports from

accounts payable/receivable and the tax department.

1/83 - 1/84 ROTEC ENGINEERING - Duncanville, TX

Accounts Receivable

Handled all receivable accounts (domestic/foreign), updated and maintained

computer system in which accounts were stored, processed shipping orders,

made daily deposits to bank and maintained status for accounting department

9/81 - 12/82 TEXAS A&M UNIVERSITY - College Station, TX

Assistant Secretary To Controller - Fiscal Department

Carried out secretarial duties for head secretary, handled phone calls for

department, filed, posted all cash transactions and typed monthly reports

going to other departments on campus and other office procedures.

5/80 - 7/81 VETERAN'S ADMINISTRATION MEDICAL CENTER - Dallas, TX

Dental Clerk & Unit Secretary

Dental Clinic: duties were: scheduling appointments for

inpatients/outpatients needing Oral-Surgery or Dental procedures,

maintained patients charts/records, responsible for all the

secretary/receptionist duties of the department.

Unit Secretary: duties included: transferring doctor's orders to med.

sheets, scheduled tests for patients, filled out all lab slip requests,

compiled and maintained patients charts, handled phone calls, admissions

and discharge duties, responsible for communicating STAT calls to hospital

operator and other duties.

TECHNICAL SKILLS

Proficient in Microsoft Word, Excel, Outlook, PowerPoint and 10 Key;

Strong oral and written communication skills;

Detail oriented with the ability to prioritize assignments;

Strong self-starter;

100-line phone system

EDUCATION

Cedar Valley Community College (Advertising); Blinn Junior College

(Programming) and Houston

Community College (Business).

Contact this candidate