Mary Ann Masters

**** ********* *****. ***********, ***. L5V 2C2

acdptr@r.postjobfree.com Cell. 905-***-**** Res. (905) 826-

1743

Overview

An Executive Admin. Assistant position which will enable me to utilize my

office and event coordinator skills.

I am a self motivated professional and a dedicated team player, committed

to a high level of work ethic and confidentiality.

Transferable Skills

. Excellent interpersonal skills for effective working relationships

with staff, executives, suppliers & customers

. Conscientious and dedicated worker with computer literate skills well

suited to time management

. The ability to work with details, meet high work standards and follow

through on all assignments

. Expertise in setting work priorities and schedules, determining and

meeting deadlines

Employment Summary

Esprida Corporation

May 2006 to Present

Executive Assistant & Event Coordinator

. Support to President & Senior Directors

. Booking all Air/Hotel travel arrangements

. All Senior Director's company expenses plus corporate credit card

expenses Cdn. & US

. Coordinating all company events i.e. Xmas Parties, Adult & Children's,

BBQ, Lunches

. Organize customer lunch/dinner's, help with their travel arrangements

to visit Esprida office

. All travel arrangements for Trade Shows

. Help with Salesforce database, reports in excel, customer calls and

salesmen follow ups

. Ability to multi-task, show initiative and anticipate needs in a

proactive manner

. Well-developed interpersonal and diplomacy skills

. Telephone skills - ability to empathise and be persuasive with clients

and business partners

. Self-starter and proactive manner with strong time management and

priority setting skills

. Ability to maintain a high level of accuracy and strict attention to

detail, ability to multi-task, show initiative &

anticipate needs in senior management

Glasvan Great Dane Sales Inc.

August/04 to Dec/05

Executive Assistant to the C.E.O.

. Provide and incorporate all correspondence, i.e. Dictaphone, faxes,

letter, proposals, lease documents

. Company's PowerPoint presentations, creating backgrounds and scanning

pictures into presentations

. Incorporate all templates for the company, i.e. service department,

sales department and all lease documents

. Responsible for all large mail merge correspondence for the sales

department, accounting and special events

. Ordering office supplies and marketing materials, correlate all

invoices for accounting

. Coordinate all travel arrangements and booking within the company and

signing off on travel vouchers/invoices

. Implement trailer tracking in Excel on all incoming and outgoing

trailers through spreadsheets and formulas

Key Accomplishments:

. Organize and coordinate Christmas party, customer gifts for the

sales department

. Compile guest lists and initiate invitations through large mail

merges for Glasvan' s 25th Anniversary Gala Event

. Coordinate seating arrangements and Anniversary dinner for 500

people at the Toronto Congress Centre

. PowerPoint presentation to run through speeches at the Gala

Event

Patheon Pharmaceuticals Inc.

July/02 to Nov/03

QA Admin. Assistant to VP & Sen. Director of Quality Operations

. Assist in time sensitive/confidential projects and correspondence

. Coordinate meeting request and book meeting rooms for QA luncheons

. Responsible for all QA travel bookings

. Weekly Audit Reports input and updated in Excel

. Track monthly figures and implement them into Excel with charts to

reflect QA growth

. Track all QA invoices, cheque requisitions for Corporate QA office

. Incorporate and track in Excel all executive expenses for travel and

entertainment of customers

Key Accomplishments:

. Coordinate all QA Agreements between Branch, Legal Department

and QA Corporate office

. Updating and tracking all QA Agreements for each branch into an

Access database

. Acquiring/implementing BSE/TSE statements-letters of

certification on pharmaceutical content between Project

Managers/Clients/Suppliers into an Excel database to track

Special Investigations Unit - Ministry of the Attorney General

May/01 to July/02

Secretary/Receptionist

. Maintaining confidentiality of calls from the private sector and

handling sensitive public and media inquiries

. Implementation of database for 1500 newsletters and annual reports

. Responsible for all queries, reports, sorts, mail merges for S.I.U. in

Access and Excel databases.

. Input all mail documentation in CCM Plus database

. Meeting all deadlines and handle the workflow efficiently and

accurately

. Represented the unit with a professional telephone manner and strong

work ethic

Key Accomplishments:

. Responsible for all PowerPoint presentations representing the

S.I.U.

. PowerPoint Presentations for Director and Executive Officer

. Setting up and implementing of all tracking S.I.U. Access

databases

Harper Detroit Diesel-Allison Ltd.

June/98 to April/01

Administrative Assistant/Corporate Receptionist

. Maintain superior customer relations by handling all calls through the

Meridian switchboard for Harper Detroit and two affiliated companies

. Track and monitor a number of calls to various departments and provide

reports to the Executive Assistant

. Provide back-up assistance in time sensitive/confidential projects for

the C.E.O. and President and back up for the Executive Assistant to

the Chairman

. General administrative support duties include coordinating all

invoicing for all three companies.

. Update Employee lists in Excel for Human Resources and Payroll

department

. Track and update all Excel and Access databases for the Executive

Office

. Track invoices and expenses for the Executive Office in Access

Key Accomplishments:

. Coordinate business meetings and luncheons for President in

Detroit and in Toronto

. Arrange flights and hotels for employees for out of town

meetings

. PowerPoint presentations for Human Resources Recruitment

. Responsible for Harper's Annual Employee and Customer

appreciation Golf tournament

. Implementation for 2,000 customer contact list in Excel, update

and conduct cross reference checks and mail merge for all

contact through database

School/Courses/Software Training

Emery Collegiate

Shaw's Business College

Skillset Training Courses

MS Office Suite - Word, Excel, Power Point and Access Database

Microsoft Office - MS2000 - MS2003 - MS2010

SalesForce Data Base Application

References available upon request

Contact this candidate