Contract Administrator / Administrative Professional

MARIA VITERBO

***** ******** **** ******* / **********, MD 20876

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MARIA VITERBO

acd1vl@r.postjobfree.com / 301-***-**** / 301-***-****

SUMMARY:

Highly motivated, hardworking and detailed-oriented Contract Administrator/ Administrative Professional

with experience with a biotech / pharmaceutical company. Proven abilities in contracts administration, budgeting,

maintenance of contracts, and customer service. Possess excellent interpersonal and organizational skills to

coordinate, schedule, and prioritize workload. Proficiently manages busy calendars and daily office tasks.

PROFESSIONAL EXPERIENCE:

Contract Specialist

2010 – 2013

Fisher BioServices Inc., a Division of ThermoFisher Scientific, Rockville, MD

Prepared, reviewed, and finalized contracts from initial draft to full execution utilizing approved standardized

contract templates/amendments.

• Managed contract renewals and ensured all documentation was in accordance with company’s standard

policies and procedures.

• Analyzed budget roll ups with Project Managers and Facility Operations Managers to confirm current

inventory levels and temperature storage spaces resulting in accurate pricing matrices and greatly reducing

billing discrepancies.

• Acted as liaison between clients, Project Managers, Accounts Managers and all internal and external parties in

the renewal process.

• Assisted internal and external clients with basic questions and problem resolution arising contract renewals.

• Prepared and disseminated contract awards and renewal notifications to the Executive team, Project

Managers, Facility Operations Manager, Account Managers, Finance and Customer Client Division. Ensured

that signed contracts were communicated to all relevant parties to provide contract visibility and awareness.

Ensured that new pricing had been entered in IT IS in order to bill the client.

• Followed-up clients on outstanding contracts and invoices, and ensured timely resolution of payments.

Contract Administrator

2005 – 2009

Fisher BioServices Inc., a Division of ThermoFisher Scientific, Rockville, MD

Provided the contracts administration support for Director of Contracts, and Commercial Contracts Manager.

Served as a liaison between the Project Managers, Account Managers, and the Finance Department. Coordinated

and reviewed the formulation and finalization of contracts.

• Ensured timely preparation, completion and execution of commercial contract renewals.

• Verified and confirmed biological current storage, quantities and activity status with both Project Managers

and Facility Operations Managers to assure fulfillment of provided services of clients.

• Prepared budget roll ups and pricing matrices as established by negotiated contract agreements.

• Arranged and coordinated meetings with Project Managers, Facility Operations Manager, and Account

Managers to resolve critical client matters.

• Developed a contract database to track commercial contract renewals, expirations and maintained data

integrity of proposal quotes, account numbers, service type, purchase order numbers and Master Project

Agreements.

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MARIA VITERBO

• Entered all fully signed and completed renewals in SalesForce and on a shared drive.

• Maintained availability of accurate information to assist the Contracts Team settling escalated issues.

• Streamlined and re-assessed the current process for problem solving and for greater efficiency. Reduced

renewal backlog, by getting updated client contact information, and new addresses of clients, and helped to

significantly improve the turnaround process reaching out to customers and following–up outstanding

documents.

Team Support Specialist

1999 – 2004

NCR Corporation, Germantown, MD

Performed administrative support function for the VP and his 6 Technical Managers of POS ONE division.

Managed domestic/international travel arrangements, maintained business calendar and ordered office supplies.

Served as the initial contact with new hires, procured office and computer equipment, responded to employee

requests, explained policies and procedures, and acted as liaison between department and the rest of the company.

• Implemented procurement procedures for new employees increasing potential productivity of employees by

70%.

• Responded to daily needs and problems of field Technical Managers providing for a better focus on customer

needs.

• Coordinated and prioritized manager’s daily meetings and appointment schedules.

• Maintained and monitored contractor’s timesheets into the database to generate weekly reports to

management.

• Scheduled meetings, conference rooms, catering and audiovisual requests for business meetings.

• Coordinated travel, hotel and car arrangements for executives and organized flight itineraries.

• Set up LAN/e-mail accounts, and managed PC, telephone, audix, pager and cell phone requests.

• Coordinated interview schedules for Human Factor Engineer (HFE) candidates with technical managers.

• Processed account payables and timely submission of purchasing card invoices.

• Maintained and disseminated updated contact directory listing to various departments that facilitated improved

communication for the facility.

EDUCATION:

• Bachelor of Science and Commerce – Major in Business Marketing

Assumption College, Manila, Philippines

SKILLS:

• Microsoft Office, Word, Excel, PowerPoint, Outlook and Internet Applications, SalesForce.com, IT IS

(Electronic Invoices System)

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