Resume

Assistant Administrative

Location:

Temecula, CA

Posted:

February 21, 2014

Contact this candidate

Resume:

Lois Lichty

***** ********* ****, #***

Temecula, CA 92591

912-***-****

EDUCATION : AS - Paralegal Studies

Dean’s List

MTI College, ABA Approved Program

SUMMARY OF QUALIFICATIONS:

Software Programs – MS Office (Word, Excel, Outlook, PowerPoint, Access), WordPerfect, electronic forms, and

other various agency-specific programs.

Document Processing – editing, proofing, and composing letters, memorandum, legal pleadings, manuscripts,

abstracts, brochures, briefings, reports, and forms.

Scheduling and Maintaining Calendars – appointments, meetings, conferences, rescheduling, coordinating, distributing,

resolving conflicts, all aspects of calendaring.

Meetings and Conferences – scheduling, coordinating location, travel, equipment, materials, information packets,

minutes.

Personnel Liaison – between human resources and employees for all required documentation and forms, appointment

notifications, payroll, and timekeeper.

Filing – establishing, maintaining, and disposing of electronic and physical files. Worked with sensitive, classified,

and confidential material.

Personal Traits – team player, personable, flexible, organized, manage time and priorities, self-motivating, self-starter,

positive, energetic, and leadership.

Additional Skills – include customer service, multi-line phones, reception, various research (internet and physical),

minimal maintenance of most office machines, purchase supplies, process incoming and outgoing mail and packaging.

Type 56 wpm, 10-key by touch, data entry, and transcription.

Top Secret Clearance with SCI

PROFESSIONAL EXPERIENCE:

Sep 13 – Jan 14 Executive Assistant - Office Team/California Health & Wellness Plan, Sacramento, CA

Executive Assistant to the CEO and Plan President: responsible for ensuring everyday tasks were

handled, alleviating the tedious processes and allowing the CEO to focus on more pressing issues.

Made travel arrangements (air, hotel, ground transportation); completed expense reports; set up

meetings including teleconferences; reviewed, allocated payment amounts to accounts, and forwarded

invoices for payment; ordered/purchased supplies. Assisted with the start up of the company during

the final month before going live, moving to the new office, and the grand opening. Assisted with the

planning and set up of both the go live event and the Open House, which included sending out over

345 letters of invitation to various California State elected officials and other offices both

electronically and regular mail. The move included coordinating, scheduling, and assisting with the

actual move. The office environment consists of healthcare professionals working with members,

doctors, nurses, and other medical professions. Knowledge of HIPAA policies and procedures is a

must.

Sep 08 – Aug 13 Executive Assistant – South University, Savannah, GA

Executive Assistant to the Associate Chancellor for Marketing, the Vice Chancellor for Admissions,

and the Vice Chancellor for South Campuses.

Executive to the Associate Chancellor for Marketing: responsible for ensuring everyday tasks were

handled, alleviating the tedious processes and allowing the Associate Chancellor to focus on more

pressing issues. Made travel arrangements (air, hotel, ground transportation); completed expense

reports; set up meetings including teleconferences and video conferences; reviewed, allocated

payment amounts to accounts, and forwarded invoices for payment; ordered/purchased supplies;

collaborated on Marketing invoices with the Associate Chancellor’s three senior marketing managers.

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Executive to the Vice Chancellor for Admissions: responsible for ensuring everyday tasks were

handled, alleviating the tedious processes and allowing the Vice Chancellor to focus on the more

pressing issues. Made travel arrangements (air, hotel, ground transportation). Completed expense

reports for the Vice Chancellor and processed all expense reports for him and his two Regional

Directors for Admissions for payment through EDMC. Ordered/purchased supplies and ensured

invoices were processed for payment.

Executive to the Vice Chancellor for South Campuses: responsible for ensuring everyday tasks were

handled, alleviating the tedious processes and allowing the Vice Chancellor to focus on the more

pressing issues. These responsibilities included calendar management, all travel arrangements (air,

hotel, ground transportation); completion of expense reports; scheduling and setting up meetings

including teleconferences and video conferences; collaboration of documents and projects; create d,

edited, proofed, and finalized documents and correspondence for internal and external dissemination;

created and maintained his dashboard; ordered/purchased supplies and ensured invoices were

processed for payment; worked directly with the Vice Chancellor and the 12 Campus Presidents on

projects, reports, and other operation related assignments. The Vice Chancellor for South Campuses

was located in Dallas, Texas and I was located at the University’s home office in Savannah, Georgia.

The 12 ground campuses are spread out over 7 states and he traveled extensively. Even though we

were not located at the same location, work flowed seamlessly.

Other responsibilities included preparing documents and packages for FedEx or UPS, distribution of

mail, managing Xerox all-in-one, supply orders and miscellaneous purchases as needed, meeting

document preparation and dissemination of materials, assisting with U niversity Administration

conferences and meetings, back up to the Chancellor’s Executive Assistant and the Vice Chancellor

of Academic Affair’s Executive Assistant. Assisted South University’s Human Resources for Online

with letters of appointment to faculty members. Made travel arrangements (air, hotel, ground

transportation) for visitors and other EDMC personnel when needed.

Aug 06 – Sep 08 Program Admin Assistant – South University’s Physician Assistant Program, Savannah, GA

Provided administrative support to the Program Chair and the faculty with various aspects of the

program’s educational process. This included, but was not limited to: providing all administrative

support to the Program Director; preparing and processing adjunct faculty letters of agreement; taking

and finalizing minutes at departmental meetings; greeting visitors; ordering necessary supplies and

maintaining files for purchase orders and invoices; and providing customer support. Assisted the

academic and clinical coordinators in various areas which included: preparing and submitting

documentation to the appropriate department for payment to guest lectures, ensuring all class

schedules were kept current and posted, entering data on students, entering and ensuring th e current

class schedules were updated and posted, and acted a s the liaison between the clinical coordinators

and outside agencies. Assisted the Associate Program Director and his assistant with the admissions

and enrollment process, as well as various ot her administrative tasks such as data entry, open houses,

and student candidate interviews. Responsible for generating, reviewing, coordinating, and processing

various forms of documentation; as well as proofing for grammatical correctness and ensuring al l

documentation conformed to University policies and procedures. Worked directly with internal and

external offices at all levels, students, and graduates coordinating and resolving any issues that may

arise. Responsible for all travel arrangements which includes but is not limited to: reservations (air,

hotel, ground transportation); maintained time and attendance for the director; scheduled and set up of

meetings, conferences, working lunches, ensuring locations were reserved and all necessary

preparations, equipment, or materials were on hand; purchased supplies and equipment; assist ed

adjunct instructors and guest lecturers as needed; established and maintained files; process ed all

incoming and outgoing mail. Assisted other as needed.

Mar 06 – Aug 06 Admin Assistant – JCB Manufacturing – Snelling, Savannah, GA

Provided support to the Manufacturing Assistant. Performed a variety of tasks, which included but

was not limited to: data entry, preparing presentation slides, resolving various invoice issues,

collecting materials, verifying and submitting invoices for payment. Responsible for generating,

reviewing, coordinating, and processing various forms of documentation, as well as proofing for

grammatical correctness and ensuring documentation conformed to the company’s policies. Assisted

in scheduling and set-up of meetings, conferences, working lunches, ensur ing location was reserved

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and all necessary preparations, equipment, or materials were on hand; purchased supplies and

equipment; ensured fax, copier, and mailing equipment was maintained and working; established and

maintained files; processed all incoming and outgoing mail. Performed all other duties as assigned.

Mar 05 – Mar 06 Executive Assistant – Papa Murphy’s International, Central Region, Centennial, CO

Responsible for providing direct administrative support to the Regional Vice President and his staff.

This included, generating, reviewing, proofing, coordinating, and processing various documentation.

Compiled, entered, and created reports from sales data. Worked directly with internal and external

offices at all levels, coordinating and resolving any issues that may arise. Acted as the liaison between

our office, the main corporate office, the sales representatives, franchise owners, and customers.

Provided support to the sales representatives when opening new franchises throughout the country.

This included ensuring all appropriate paperwork was processed for state and local licenses, federal

and state employment requirements were known and followed, phone lines set up, supply orders, and

any other tasks requested by the field representatives. Responsible for all travel arrangements which

included reservations (air, hotel, ground transportation); time and attendance keeper; scheduling and

set-up of meetings, conferences, working lunches, attended and took notes, ensured location was

reserved and all necessary preparations, equipment, or materials were on hand; purchased supplies and

equipment; ensured fax, copier, and mailing equipment was maintained and working; established and

maintained files; processed all incoming and outgoing mail. Performed all other duties as assigned.

Jan 05 – Mar 05 Paralegal – North American Title Company/Phillips Temps, Denver, CO

Paralegal to the Titles Attorney/Manager. Assisted with the entire contract process under review or

litigation. Responsible for reviewing, researching, coordinating, and processing documentation for

new and existing real estate titles. Proofed documents for grammatical correct ness and ensured

documents conformed to the company’s policies. Work directly with internal and external offices at

all levels, coordinating and resolving any issues, or directing them to the appropriate person or office.

Compiled various types of correspondence, from inner office memos to letters to customers, and

maintained the files. Ordered supplies, maintained the calendar, and answered the phone.

Jul 04 – Dec 04 Paralegal/Contract Legal Assistant – NEC/Randstad, Sacramento, CA

Paralegal to the Contracts Attorney/Manager. Assisted with the entire contract process between the

contracts department, the area representatives, the customers, and management. Responsible for

generating, reviewing, coordinating, and processing contracts for new and exis ting customers.

Proofed contracts for grammatical correctness and ensure d contracts conformed to the company’s

policies. Work directly with internal and external offices at all levels; coordinating and resolving any

issues that may arise prior to finalizi ng the contract. Compiled various types of correspondence, from

inner office memos to letters to customers, and maintained the files. Ordered supplies, maintained the

calendar, and answered the phone.

Jan 04 – Jul 04 Paralegal – Richard R. Johnson, Attorney at Law, Sacramento, CA

Responsible for all case files from the initial interview, litigation, through settlement. Prepared

Summons and Complaints, and any other documents or pleadings required for commencing litigation

with the Courts. Ensured required documents were served on all defendants within the required

statute timelines. Responsible for discovery preparation in accordance with statutes. Calendared all

cases according to legal time frame, followed up with clients and other parties involved as appropriate,

and ensured all deadlines were met. Coordinated with other parties, including arbitrators, for

scheduling of arbitration hearings, depositions, and other meetings. Drafted and finalized

correspondence, memorandum, legal pleadings, forms, and any other documentation required for the

attorneys. Assisted the lead paralegal with entering billing costs and fees incurred by clients, opening

new case files, client intake, retiring closed case files into archived files, and serving as lead paralegal

in the her absence. Transcribed dictation from tape, answered phones, greeted visitors, ordered

supplies, maintained office equipment, and kept the office calendar current. Worked directly with the

Courts and the District Attorney’s Office. We work predominately with Sacramento County and had

cases in Eldorado County, Placer County, Yolo County and the Bay Area.

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Jun 03 – Jan 04 Legal Secretary – Vaughn Law Office, Sacramento, CA

Responsible for all case files once they entered the litigation stage through settlement. Prepared