GALINA MIKHNOVA

*

2-415-***-****

* accij1@r.postjobfree.com

* ******* ** **************

• Strong interpersonal, analytical, and mathematical skills

• Results driven, have a great sense of urgency

• Capability to take initiative and work well in an ever-changing environment

• Ability to multi-task with strong attention to details

• Flexibility to work in a team environment or independently

• Working knowledge of MS Excel/Word, Oracle 11i/R12, Quick Books,

Platinum

2 PROFESSIONAL EXPERIENCE

SABA SOFTWARE Inc., Redwood City, CA

Accounts Payable Specialist – Full Cycle (Contract) Apr - Dec 2013

• Audited, coded and posted invoices, check requests, T&E expense reports and

processed payments for them for multiple entities (USA, Australia, and Canada)

• Processed payments to international vendors via Wire Transfer and ACH through

Wells Fargo CEO portal and NAB on weekly basis

• Worked closely with vendors/requesters to make sure all invoices are paid

timely

• Assisted with month-end close

• Researched and resolved vendor and employee inquiries

SOLAZYME Inc., SSF

Accounts Payable Specialist Jul 2010 – Oct 2012

Provided assistance to accounting department of publicly-traded Company during Oracle

implementation and setting-up & commissioning the plant - was responsible for full cycle of

Accounts Payable

Participated in the implementation of SOX requirements and improvements in the record-

keeping controls to eliminate missed payment deadlines

In collaboration with Purchasing, Receiving, IT and Accounting team streamlined and

optimized everyday workflow in order to accommodate heavy workload, resolve the issues

timely and meet payment deadlines

Centralized invoice delivery and improved invoice approval process

• Audited and processed in the system T&E expenses (in both domestic and

foreign currency)

• Processed invoices and check requests ensuring coding to appropriate

projects/accounts/cost centers and required level of approval

• Check run on weekly basis

• Processed electronic files for positive pay

• Preparation of Wire Transfer, closely worked with international customers

• Actively worked with purchasing department to ensure the accuracy of PO

coding

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Galina Mikhnova 415-***-**** accij1@r.postjobfree.com

• Evaluation of invoices for sales/use tax, accruing for “use tax” for out of state

vendors

• Month-end close, monthly AP accruals

• Proactively worked with vendors/requesters to make sure all vendors (with

priority utilities, rental and inventory) are paid in timely manner

• Closely worked with requesters and project managers in order to have sufficient

funds to cover payments on PO and contracts

• Managed recurring payments with/without invoice

• Performed root cause analysis of various issues to prevent delays with the

payments

• Introduced Procure-to-Pay procedure to new employees and consultants (both

domestic and international)

• Vendor statements reconciliation

• Ensured AP related processes are in compliance with SOX requirements

• Ran various reports for internal and external requestors

• Interacted closely with Purchasing, Receiving, Inventory departments,

requestors and vendors investigating and resolving various issues and

accounting discrepancies

• Processed Purchase Orders ensuring coding to appropriate projects/cost

centers/GL accounts, trucked them to delivery

• Processed Corporate Credit Cards transactions

• Assistance with 1099 preparation, company audit and various projects

4 NANOSOLAR INC., SAN JOSE, CA (START-UP)

Accounts Payable Accountant 2007 – 2010

Started with the company as a Purchasing Administrator and a few months later was

transferred to Accounting department where was responsible for full cycle of AP.

Cleaned-up all Accounts Payable making them current from being beyond 30 days.

Participated in Oracle implementation.

• Analyzed invoices, expense reports and check requests for accuracy and

approval

• Coded to appropriate general ledger accounts

• Processed high volume up to 250 invoices per week

• Cut of approx 130-140 checks per week, prepared manual checks

• Month-end close, monthly accruals

• Evaluated invoices for sales/use tax, accrued for “use tax” for out of state

invoices

• Ensured vendor master database is up-to-date

• Assisted with company audit

• Reviewed, analyzed and input time sheets data into spreadsheets

• Researched, followed-up and resolved vendor and employee inquiries

• Assisted Management and other internal requesters with various reports

• Reconciled vendor statements and resolved accounting discrepancies

Purchasing Administrator Mar – Oct 2007

While processing high volume of Purchase Orders (up to 40-45 per day) within tight dead-

lines created vendor database from ground up that contributed to capability to process PO’s

timely and therefore played essential role in smooth relocation of the company from Palo Alto

to San Jose.

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Galina Mikhnova 415-***-**** accij1@r.postjobfree.com

• Reviewed requisitions for the purchase of materials, supplies, equipment, and

services for clarity of descriptions and appropriate level of approval

• Evaluated suppliers based on price, quality, availability, delivery speed and

reliability

• Processed Purchase Orders ensuring coding to appropriate projects/cost

centers/GL accounts, trucked them to delivery

Worked closely with requesters on alternative solutions, kept them informed on

•

back orders and on the progress of PO's

• Initiated cost saving opportunities and assisted in resolving PO/Invoice price

variance

• Established accounts with new vendors, obtained W-9 information

• Set up new vendors in the system, kept vendor database updated

Actively worked as liaison between external / internal customers and vendors in

•

order to provide timely delivery and competitive pricing

• Negotiated terms, credit lines, and quotes

5

6 INVITROGEN INC. / CALTAG LABORATORIES INC., BURLINGAME, CA 1998 – 2006

(Invitrogen acquired Caltag in 2005)

Accounting Specialist

Managed AP, AR, Purchasing maintaining high level of accuracy and meeting all deadlines

• Audited all incoming invoices for pricing accuracy and processed them in the

system

• Cash applications and bank deposits

• Prepared monthly Accounts Payable accruals

• Processed in the system and placed Purchase Orders with Approved Vendors

• Established accounts with new vendors, obtained W-9 information

• Maintained inventory, accounts payable, and vendor master database

• Reconciled vendor statements and resolved accounting discrepancies

• Ran various purchasing, inventory, and accounting reports

• Investigated and analyzed Purchasing and Accounts Payable issues

• Actively worked as liaison between external / internal customers and vendors

1 EDUCATION

• B.S., Economic College, St. Petersburg, Russia

• Certified in Computerized Accounting

• Trained on Good Manufacturing Practice (GMP)

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Galina Mikhnova 415-***-**** accij1@r.postjobfree.com

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