JULY CLAUSSEN FRESCAS

**** ******* **** *****

Cypress, TX 77433 - Tel. 832-***-****

acb8po@r.postjobfree.com

A Certified Professional Secretary with more than 7 years attending level C

Executives. Experience in Human Resources, Sales, Legal, and Accounting.

Main industries: Engineering, Retail, Restaurant, Telecommunications, Oil &

Gas.

Designated as a Registered Tax Return Preparer by the Internal Revenue

Service and an Authorized IRS e-file provider with 5 years of experience

preparing Income Taxes.

PROFESSIONAL EXPERIENCE

Project Secretary, Saipem America Feb, 2013 -

Feb 2014

. Reports directly to Project Director and assists the Project Team (21

members) in the execution of various administrative duties and

assigned tasks with a heavy bias toward the preparation of Purchase

Requests, Work Orders, Delivery Orders, Transportation Requests and

Service Entries in SAP.

. Prepares and distributes Minutes of Meetings. Maintains Project Files

i.e., Invoice Log, Procurement Documents, correspondences in shared

drive.

. Speaks in Spanish and Portuguese with client, partner, and employees

in other countries

. Heavy international travel management and agenda. Set up daily

meetings through Webex. Perform translation when necessary. Controls

days off of Team Members.

Accounts Payable Specialist, Accounting Principals at Subsea7 March

- July, 2012

. Submitted vendor updates remittance to UK

. Responsible for scanning invoices into the system

. Logged incoming mail

. Reconciled vendor statements, research and correct discrepancies

. Posted material invoices for Mexico in SAP for payment (50/day)

. Processed service invoices (100/day)

Accountant I, Kelly Services at Baker Hughes (contract assignment) Apr,

2009 - Dec, 2011

. As a Bank Master Administrator created, update, researched, rejected,

and confirmed vendor's bank information for Accenture through research

in Accuity. Updated Business Partner bank information in SAP

. As a Vendor Master Administrator assisted in the merge of BJ Services

vendors into Baker Hughes SAP

. Called an average of 50 vendors a day in order to get their W9 forms;

Filed all the W9s and Banking Information in a secure folder

. Handled internal audits of Vendor Master data processed by Accenture

. Checked for accuracy of information related to Equifax, Banking,

Customer Vendor, Employee, Extension, General update, Intercompany,

IRS Tin Match, New Vendor, Non Financial Vendor

. As a Coder coded the proper GL and cost center for payment approvals

and attached documents in SAP

. Assisted with the outsourcing Baker Hughes AP Angola to Accenture

. As a Bilingual Expense Report Specialist processed Expense Reports and

Travel Advance in SAP for payment, ensuring correct G/L coding and

Cost Center

. In the Concur implementation, gave technical support and corrected

errors

. Reconciled and applied employee advances issued

. Liaison with the field offices for physical receipt and questions

around expense reporting

. Trained Accenture processors in ER procedures

Bilingual Executive Assistant, Petrobras America Inc. Mar,

2007 - Feb, 2009

. Assisted the President and the Upstream Senior VP in two different

locations

. Prepared and verified expense reports

. Prepared the financial monthly report on Financial Commitments per

limits of authorization to be sent to the Headquarters in Brazil

compiling approved travel authorizations, PO's, change of PO's, and

vendor contracts

. Managed calls, greeted clients; emailed correspondence; scheduled

meetings and Board Meetings, catering arrangements; coordinated

extensive domestic and international travels

Administrative Assistant, Contract Assignments Nov,

2005 - Mar, 2007

Kelly Services at Baker Hughes from Aug, 2006 to March, 2007

. Verified expense reports; managed Sarbanes-Oxley (SOX) files including

auditing binders and SOX tester status reports; reviewed and crossed

referenced Consultants timesheets with invoices for accuracy;

Organized filing system; Coordinated employee time off by referring to

SAP system

Office Team at Rainmaker Systems and Leapfrog from Nov, 2005 to Jun,

2006 San Jose, CA

. Registered warranty data for HP in Oracle; registered received checks

and credit card payments for Dell

Bilingual Executive Assistant, Grupo Jereissati May,

2001 - Jan, 2004

. Worked in 2 different locations, assisting a very well Known

Executive, Chairman, President and owner of the companies

. Coordinated and supervised the work of 2 receptionists, 1 butler, and

1 housekeeper

. Coordinated meetings and Board Meetings; prepared flight arrangements;

developed procedures and rules on proper archiving; converted paper

documents to electronic forms

. Managed President's aircraft and yacht expenses; trained more than 32

people for compliance with the new regulations in archiving; reduced

on and off-sites storage costs

Bilingual Executive Assistant and Office Manager, Vesper Jul,

1998 - Sep, 2000

. Assisted the Executive Vice President

. Managed payroll and benefits for a 100 employees

. Managed the start up of two companies in two different states (Rio de

Janeiro and Sao Paulo)

. Coordinated and accompanied the Executives, Shareholders and

Politicians on numerous business trips around Brazil

. Supervised and coordinated the work of 30 people in the administration

(receptionists, drivers, butlers, administrative assistants, and back

office support clerks )

. Reduced travel expenses by 20% through the coordination of seven

different travel agencies; managed $200K monthly expense in

travelling; budgeted and coordinated corporate events such as the

launching of the new companies; managed and approved monthly expenses

in travelling, rented cars, and hotels for the expatriate employees;

budgeted and coordinated corporate events such as the launching of the

new companies; audited invoices for compliance with contracts through

SAP; closed and maintained vendor contracts

. Served as liaison between the American Chamber and the company setting

up the temporary office in Rio de Janeiro; procurement of machines,

cars, cellular, services, and office supplies

EDUCATION

. Associate of Arts Degree - GPA 3.5 - Lone Star College System -

Houston, TX

. Technical School - Certified Professional Secretary - License #21355 -

1994 - SENAC, Sao Paulo, Brazil

. International Certification in Secretarial Administration - LCCIEB,

December 2003

SKILLS AND LANGUAGES

. Lotus Notes, SAP, Oracle, SigLink, People Link, Concur, Accuity,

QuickBooks Pro 2010, TaxAct, Microsoft Office 2003, 2007, and 2010 (Word,

Excel, PowerPoint, Outlook, Access)

. Fluent in English, Spanish, and Portuguese

Contact this candidate