Donna F. Brockett
Fontana, CA 92337
909-***-**** Home
757-***-**** Mobile
aca88p@r.postjobfree.com
PROFESSIONAL EXPERIENCE
Executive Administrative Assistant
Liebherr-America, Inc.
Provided administrative support to the President and direct reports.
Coordinated, arranged meetings, calendars, prepared agenda,
reserved/prepared facilities. Performed daily electronic bank deposit,
maintained corporate vehicle database, arrange and coordinated domestic and
international travel, reviewed expense reports for accuracy, completeness,
arranged hotel reservation and transportation for visiting guest, handled
vehicle accident reporting, requested and maintained Certificate of
Insurance. Provided support to HR by preparing mailings, maintained
immigration and pension plan participant files, monitored eligibility for
life and disability insurance maintained and verified I-9 for compliance.
Provided support to Payroll Department preparing payroll journal entries,
mailed terminated employee packets. Provided support to Accounting
Department by mailing invoices and credits. All general office duties and
organization (i.e. filing, mailing, phones, spreadsheets, correspondence,
faxes, order supplies, etc.). Required flexibility to handle multiple
projects and deadlines, complete confidentially required.
2003 - 2012
Executive Secretary/Department Secretary
East Texas Medical Center
Simultaneously supported VP of the Neurological Institute and Dir. Of
Surgical Services as well as Director's direct reports. Prepare monthly and
special reports working independently collecting and analyzing information
for departmental decision making. Created spreadsheet, correspondence,
interact with physicians, patient and families, vendors, and other hospital
personnel. Assist in maintaining compliance with hospital and regulatory
entities by keeping documentation up to date. Notify appropriate staff of
changes to policies, procedures, etc. Attended department meetings and
record, transcribes and distributes meeting minutes. Completed payroll for
department of 150 staff members and maintain department personnel files.
Act as liaison between department employees and HR department. Plan and
make appropriate arrangements for reoccurring breakfast/lunch meetings,
plan special department events. Required ability to maintain composure in
high stress and/or crisis situations. Performs all clerical,
administrative and general office duties of a responsible and confidential
nature.
2000 - 2002
Executive Assistant to Director of Operations
American Airlines Center
Assist the Director of Operations - Responsibilities: "managed" purchase
order system for new construction of American Airlines Center, handling
special projects with minimal supervision including use of judgment and
decision-making skills. Responsible for requisitions, purchase orders and
processing payments for Furniture, Fixture and Equipment budget in excess
of seven million dollars. Position required Inter acting with vendors,
contractors, public, etc. Research, assemble and summarize information to
create reports as needed. Office functions included petty cash management,
creating expense reports, invoice processing, maintaining multiple
calendars, handling travel arrangements. Organize and maintain filing and
record-keeping system.
SKILLS
. Diversity working with industry leading companies and multi-
reporting structure; in diverse fields of health, legal,
entertainment, sales, manufacturing and construction.
. Excellent communication, organizational, public relation and time
management skills
. Detail oriented with ability to handle multiple projects and
deadlines
. Adapts readily to new environments, challenges and projects
. Held Notary in Arkansas, Texas, and Virginia