LYNN CALLISON

Cell: 512-***-****, Home: 512-***-****, aca6uc@r.postjobfree.com

Austin, Texas

OBJECTIVE

Executive Assistant position in a dynamic organization that utilizes the following experience and skills:

excellent written and oral communications, ability to work in a group as well as independently, excellent

organizational skills, ability to anticipate needs and circumstances, self-starter, keen attention to detail,

strong work ethics, professional demeanor, maintains confidentiality and discretion, multi-tasker, and

excels at change management.

EXPERIENCE

SETON HEALTHCARE FAMILY, 2007-2013.

Sr. Department Assistant to the Director, Network Oncology Services & Executive Assistant to

the SVP/Chief Administrative Officer/Corporate Responsibility Officer

• Managed calendar, scheduled meetings, arranged for meeting rooms, catering and a/v needs

• Composed correspondence for Director for department-wide distribution and for the SVP for

company-wide distribution

• Provided materials/pre-reads needed for daily meetings

• Tracked and tabulated member attendance at Network Cancer Committee meetings

• Prepared agendas for various meetings: Network Cancer Committee, Oncology Department

Quarterly Worklife, and Oncology Managers meetings; prepared agenda and took minutes at

highly confidential Board Compensation Committee meetings

• Recorded Network Cancer Committee meetings and transcribed into minutes which were

presented for approval; Ensured action items were discussed at all meetings

• Planned and made travel arrangements for Director, SVP, and department staff; booked

airlines, hotel rooms, ground transportation; prepared itineraries, pre-travel documents and

submitted after travel expense reports

• Gathered and input data in preparation for the American College of Surgeons Accreditation

Survey audit to maintain standards for national accreditation

• Prepared and processed purchase requisitions to obtain supplies/products/services for staff

• Reconciled the monthly credit card and produced reconciliation report; audited department

expenditures to ensure that cost centers were expensed correctly.

• Monitored vendors used to ensure current contracts were on file

• Served as office manager for the office suite which included communications with custodial

vendor, recycle vendor, Seton plant operations staff, and property landlord

• Inventoried and tracked department equipment (computers/laptops, printers, cell phones)

• Interface with various levels of hospital administration, including board members, physicians

department managers in IT, purchasing, contracts, accounting; external community leaders,

and vendors

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LEVEL 3/BROADWING COMMUNICATIONS, 2004-2007

Executive Administrative Assistant to the Vice President, Financial Services; President,

Wholesale Services; Sr. VP of Strategic Alliances and Business Development; Vice President

of Marketing

• VP of Financial Services had 9 direct reports with a total staff of over 200; VP of Marketing

had a 30 person marketing and product management department.

• Managed calendars, correspondence, meeting scheduling/set-up, etc.

• Coordinated travel arrangements, booked airline, hotel and car rentals, and prepared

itineraries for each trip

• Prepared departmental weekly reports

• Prepared expense reports

• Initiated purchase requisitions, check requests and coordinated invoice payments

• Managed personnel forms and coordinated hiring with Human Resources

• Managed telephones, screening calls, or handling as appropriate

THE UNIVERSITY OF TEXAS SYSTEM ADMINISTRATION, 1997-2004.

Administrative Associate to the Director of Technology & Information Services, 2004

• Maintained calendar, scheduled meetings, handled logistics and a/v needs

• Prepared purchase orders and ensured invoices were paid

• Drafted, proofed, and edited correspondence

• Screened calls for the telecom department

• Made travel arrangements and prepared expense reports

• Distributed mail, responsible for time reporting

• Handled special projects as assigned

Administrative Associate to the Associate Director of Human Resources, 2001-2003.

• Coordinated all aspects of conferences, workshops and special event planning – secured

meeting location, arranged for catering, equipment needs, assisted with agenda preparation,

secured speakers, and arranged for mass transit needs for department events

• Maintained timekeeping records for department and served as primary contact for all System

Administration

• Drafted, proofed and edited correspondence

• Prepared Human Resources agenda items for Board of Regents’ meetings

• Scheduled appointments, made travel arrangements and processed electronic travel

documents

• Tracked projects for timely completion

Administrative Associate to the Human Resources Director, 1997-2001

• Supervised one part-time clerical assistant and assigned work

• Monitored five office accounts

• Coordinated records management for the office and maintained general office files

• Coordinated special events and other meetings/functions for System

A dministration

• Prepared agenda and docket i tems for Board of Regents’ meeting

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• Maintained Director’s calendar, scheduled meetings, and responded to requests

for information

• Purchased equipment, supplies, association memberships and resource materials for staff

• Prepared personnel forms

• Proofed and edited all office correspondence

• Arranged travel arrangements for director and prepared expense vouchers

THE UNIVERSITY OF TEXAS AT AUSTIN, Office of the Vice President for Business Affairs, 1991-

1997.

Administrative Associate to the Vice President for Business Affairs

• Drafted and proofed outgoing correspondence for the Vice President

• Worked on special projects and participated in committees as assigned

• Communicated with/and responded to questions from campus administrative/academic

offices

• Processed and tracked University contracts and agreements

• Handled mail and maintained files adhering to retention schedules

• Maintained calendars and scheduled meetings for the Vice President and Associate Vice

President

THE UNIVERSITY OF TEXAS AT AUSTIN, LBJ School of Public Affairs, 1987-1991.

Administrative Associate, Conferences & Training

• Supervised office consisting of three staff members

• Coordinated conferences for state employees

• Created and maintained data base records for all conferences

Administrative Associate, Governor’s Executive Development Program (GEDP)

• Managed the Governor’s Executive Development Program Office

• Assisted the Director and Coordinator in organizing the three-week program for state

executives and refresher courses for GEDP alum

• Communicated with professional consultants throughout the United States, and with

executives in various state agencies

• Processed travel vouchers for reimbursement

Administrative Assistant, Business Manager’s Office

• Managed staff of 4-5 employees. Assigned and was responsible for work production, and

provided training

• Purchased supplies for the LBJ School of Public Affairs

• Processed vouchers, personnel forms, and time sheets

• Interfaced with faculty, staff, students, and vendors on a daily basis

Senior Office Assistant, Dr. Howard Balanoff, Dr. Lonna Milburn

• Managed office, answered telephones, typed documents

EDUCATION

• Graduate work toward MBA degree, Corpus Christi State University

• Bachelor of Arts, Psychology, Corpus Christi State University, Corpus Christi, Texas

• The University of Texas at Austin, Austin, Texas

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• Round Rock High School, Round Rock, Texas

KNOWLEDGE, SKILLS, ABILITIES

• Hardware: PC & Macintosh

• Browsers; Explorer & Mozilla Firefox

• Software: Microsoft Office Suite including MS Word, Outlook, Excel, Power Point, Access, Visio;

WordPerfect, FileMaker Pro, PageMaker, Oracle

• Time Management, Priority Setting, Excellent Verbal and Written Communication, Detail Oriented,

Problem Solver, Multi-Tasker, Great Organization Skills, Event Planning and Coordination, Proof

Reading, Calendar Management, Work as a Team or Independently, Professional Demeanor,

Strong Interpersonal Skills, Positive with Upbeat Attitude

REFERENCES

Diana Phillips

Former Director, Network Oncology Services Valerie Vesich

Seton Healthcare Family Manager, Cancer Registry

512-***-**** Seton Healthcare Family

aca6uc@r.postjobfree.com 512-***-****

Diana Resnik

President and CEO, Seton Shoal Creek Hospital & Community Care

Seton Healthcare Family

512-***-****

Michael Davis

Director, Cancer Institute

Scott & White HealthCare

Temple, Texas

254-***-****

Melanie Jaquysh

Administrative Assistant (Part-time)

Law School

UT Austin

512-***-****

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