Executive Assistant Office

Natalie Lee-Ann Sidik

Block ***B Clementi Avenue 6, #14-125. Singapore 122208

ac6hjg@r.postjobfree.com / +65 9450 6949

A go-getter that thrives in a fast-paced environment. I am meticulous, motivated and adaptable. With good time management and strong interpersonal skills, I practice discretion and takes pride in being an admin partner that my management and peers can depend on and trust. EMPLOYMENT HISTORY

Grey Group Asia Pacific, Middle East & Africa

Executive Assistant to Chairman & CEO, AMEA, March 2011 to current

• Managing the Chairman’s extensive diary and challenging travel requirements.

• Handle confidential correspondance.

• Setting up of interviews, meetings and video-conferencing.

• Arranging of quarterly VC for markets financial assessment and reviews.

• Handling of phone-calls, incoming and outgoing mails/emails.

• All ad hoc admin duties. Including visa applications/renewal.

• Updating of regional directory listing.

• Maintaining file systems for easy retrieval of information.

• Handling both Global and Regional conferences.

• Expenses claims, credit card reconciliation and vetting claims for a team of 15.

• Managing of family’s personal needs (travel/home/school/pet/FDW).

• Managing of tax matters.

• Managing of Country Club membership and Chamber memberships.

• Leave approver on behalf of Chairman.

• Handling magazines & newspapers subscription.

• Working with Regional CEOs on all management requests.

• Liaise with the Global Secretaries on all global matters and meetings.

• Ensuring highest level of confidentiality with all private matters.

• Organize company events and personal retreats.

• Process and submission of Chairman’s medical and travel insurance claims. URBNarc Pte Ltd, Singapore

Secretary to Principal, September 2010 to Dec 2010

• Managing of Director’s diary and travel needs.

• Handling of staff travel needs and visa applications.

• Handling of Office equipments and pantry.

• Application of EP/MOM matters.

• Processing of Purchase Order and issuing of cheques.

• Setting up of interviews and meetings.

• Minimum handling of HR and Finance issues.

• Handling of phone-calls, incoming and outgoing mails.

• Claims for Director and staff.

• Filing and up-keeping of personal HR files.

• Handling of petty cash.

• All ad hoc admin duties

Ogilvy & Mather Asia Pacific, Singapore

Regional Creative Assistant, April 2008 to Sept 2010

• Assistant to the Worldwide Creative Director for his admin/creative needs (inclusive of hotel and travel arrangements)

• Managing of WWCD diary and appointments.

• Assisting to both Regional ECD and Regional President on all creative matters and requirements.

• Compiling of Regional Show Reels.

• Co-ordination work for in-house publications.

• Managing of Creative listing and database for the region.

• Assisting Corporate Communications Director on all ad-hoc matter.

• Distribution of new work to industry media publications – offline/online.

• Tabulation and analysis of award show results.

• Organizing of overseas conference.

• Gathering and sourcing of creative work from different Agencies.

• Chairing and organizing weekly WIP and writing up of report.

• Managing of regional award database online.

• Archiving of creative works from all offices in APAC into in-house website. I Search Worldwide Pte Ltd

Secretary to CEO, January 2008 to March 2008

• Coordinating of interviews, managing of schedules and travel plans.

• Handling of Company hotel booking both local and overseas.

• Monitoring of leave record and medical issues of the Agency.

• Managing of HR matters. Orientation of new staffs.

• Updating of personal files.

• Managing of contracts for new employees.

• Consolidating of claims/credit cards.

• Updating of sales figure/cash flow via Finance Executive.

• Handling of mails and events correspondence.

• Handling of filing cabinets and personal files.

Publicis MODEM Singapore Pte Ltd

Office Supervisor (Internal Transfer), October 2007 to January 2008

• Managing of MD, General Manager and Creative Director’s schedules, interviews and travel plans and hotel bookings.

• Managing of admin and HR matters.

• Coordinating resources for department needs.

• Monitoring of office equipments and stationery.

• Setting up of workstation for new employees.

• Arrangement of international/local courier services.

• Ordering and maintaining pantry needs.

• Coordinating work with other P.A in the regional offices.

• Updating of claims for all bosses.

• Insurance claims.

• Maintenance of office lightings.

• Timesheet data-entries.

Publicis Singapore Pte Ltd

Admin Associate, January 2007 to October 2007

• Handling of Agency’s phone-calls.

• Managing of newspapers, magazine and mails daily.

• Monitoring of office equipments and ordering of paper supplies.

• Monitoring of office needs.

• Purchase Order processing.

• Assisting in office events committee.

• Managing of office boardrooms.

• Handling of Agency’s Leave records.

• Coordinating of international/local courier services.

• Daily consolidation of ads.

• Ad hoc duties.

Fallon Singapore Pte Ltd

Admin Coordinator, July 2002 to Dec 2006

• Handling of Agency’s phone calls.

• Managing of Agency’s office equipments and paper supplies.

• Ordering of pantry supplies.

• Handling of interviews, schedules and travel plans for whole of Agency.

• Timesheets data-entry.

• Outsourcing of IT.

• Setting up of new employee workstation and orientation kit.

• Ordering of stationeries.

• Coordinating work with the creative department/producer/account servicing team.

• Awards submission for both local and international circuit.

• Handling of Leave/Medical records.

• Managing of hotel bookings both local and overseas. EDUCATION

• GCE ‘O’ Level

• English for Business (BMC 2006)

OTHERS

Language Skills

• Written - English and Malay

• Spoken - English, Malay and minimal Chinese

Computer Skills

• MS Outlook, Microsoft Office

REFERENCES

Mr Spencer Cheng

Director

Marketing & Business Development, Asia Pacific

Grey Group

Marketing & New Business Director, AMEA

Contact: ac6hjg@r.postjobfree.com

Ms Karen Moey

Previously EA to Worldwide Creative Director - Ogilvy Contact: ac6hjg@r.postjobfree.com

Mr Calvin Soh

Previously Vice-Chairman/Chief Creative Officer

Publicis Asia-Pacific/Fallon Singapore

Ms Samantha Maria Yee

Previously Regional Executive Assistant

Publicis Asia-Pacific/Fallon Singapore

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