Laura Romaine, CMP

804-***-**** **** Columbia Road NW Washington, DC 20009 ac5pcl@r.postjobfree.com Experience

Scoop News Group – Washington, DC May 2017 – Present Sr. Director, Event Logistics, April 2018-Present

Director, Event Logistics, 2017-April 2018

• Conducts site visits, negotiate with and secure event venues; executes agreements and process vendor payments, ensuring timeliness and adherence to budget.

• Develops and manages project timelines; provide regular updates to the management team; collaborates with marketing and sales teams to develop event concepts and plans, including marketing plans, social media outreach and press releases.

• Manages event logistics, working closely with vendors including caterers, transportation service providers, photographer, videographers, A/V, decorators, freight, etc.

• Oversees onsite event execution, from set-up through teardown, as event host and the main point of contact for vendors and sponsors.

• Oversees event registration for all events, ranging from 500 – 5,000 attendees: manages the registration database, monitor online registrations, compile weekly and final registration reports, reconcile registration data post-event, respond to registration-related questions, manage on-site registration.

• Responsible for webinars: host kick-off calls with client, manages webinar console, speaker outreach, and overseeing promotional timeline. NTCA – The Rural Broadband Association – Arlington, VA Dec 2014 – May 2017 Sr. Meeting Planner, NTCA

• Responsible for the development and execution of ten conferences a year, ranging from 100-2,500 attendees; includes site selection, contract and vendor negotiations, $60K budget management, marketing, banqueting, audio visual, on-site registration, and post-meeting financial reconciliation and reporting to include registration and hotel pick up history.

• Serves as main contact for the 2,500-attendee annual meeting registration and exhibit hall of 140 exhibitors; includes exhibitor correspondence, logistics; manages third-party decorator (Freeman) and ten-member exhibit subcommittee.

• Collaborates with Communications and Education departments while managing Member Services Assistants to map out consistent conference(s) marketing timeline for marketing materials, website, mobile app, and online registration.

• Creates and oversees five regional conference budgets.

• Travels 8-10 weeks a year for site inspections, on-site registration and logistics management for all meetings.

• Serves as staff liaison with association travel agency (MacNair), local hotel blocks and transportation for each conference. Association of State and Territorial Health Officials – Arlington, VA Feb 2013 – Nov 2014 Meeting Planner, 2014, ASTHO

Meetings Coordinator, 2013-2014, ASTHO

• Assists with managing 85+ meetings a year, ranging from 20-400 attendees; assists with site visits and contract negotiations; manages all logistics, including banqueting, A/V and travel arrangements; creates and revises room layouts for each event; processes and records all event finances; served as main contact with vendors and 100+ staff on CDC approved meetings and lead hotel decision making process. Registry of Interpreters for the Deaf – Alexandria, VA Sept 2010 – Feb 2013 Meetings Manager, 2011-2013, RID

Meetings Specialist, 2010-2011, RID

• Responsible for coordinating five 2012 Regional Conferences with approximately 300 attendees per conference.

• Responsible for organizing the 2011 Biennial Conference Exhibit Hall, including all exhibitor correspondence. American Society of Pension Professionals & Actuaries – Arlington, VA Jan 2010 – Jun 2010 Conference Intern, ASPPA

• Assist with conference registration, which includes preparing conference shipments, submitted confirmation letters through iMIS. Department of Commerce – Washington, D.C. Mar 08 – Aug 08 Intern, Office of Travel and Tourism Industries

• Supported the development and implementation of a “Cultural & Heritage Symposium” (held in November 2008). Education

George Mason University – Fairfax, VA Aug 06 – May 2010

• Bachelor of Science, Tourism & Events Management Awards & Certifications

• Awarded Connect Association 40 Under 40, May 2017

• Certified Meeting Professional, May 2014

• Awarded Staff Service Award, Registry of Interpreters for the Deaf (RID), June 2012 (first year of award)

• Awarded 2008 Mayor’s Service Award Standards of Excellence for Community Service at George Mason University Organizations & Service

• Best Buddies, May 2017 - Present

• Professional Convention Management Association (PCMA), September 2011 – Present

• 2016-2017 PCMA Advocacy Task Force, October 2016 – Present

• Street Sense, Silent Auction Co-Chair, January 2013 – October 2013

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