Office Manager, Administrative Assistant, Accounts Receivable
Resume:
SUSAN W ILLIAMS
Marlow, O klahoma 7 3055
ac2ij5@r.postjobfree.com
QUALIFICATIONS
Dependable; a utonomous; w ell-organized i ndividual; e xtensive k nowledge o f a v ariety of c omputer p rograms; e njoys w orking w ith p eople, b oth i nternally & e xternally; a nd a team p layer
EDUCATION
Rush S prings P ublic S chools High S chool D iploma Cameron U niversity Basic & B usiness c ourses USAO Business c lasses
Iowa S chool B usiness M anagement A cademy ( ISBMA) EMPLOYMENT
Waukee C ommunity S chool D istrict Feb. 2 016 - F eb. 2 017 Accounts R eceivable & P ayable S pecialist
● Recorded d etails o f s chool f inancial t ransactions i n a ppropriate j ournals a nd subsidiary l edgers f or d istrict o f 1 0,000 s tudents
● Entered r ecords b y a n o n-line t erminal w hich p osts e ntries t o a ccount r ecords v ia computerized a ccounting s ystem
● Prepared l ist o f a ccounts r eceivable f or m onthly B oard a pproval
● Processed a ll s tate f unds t o a ppropriate a ccounts
● Maintained r ecord o f a ny s tudents’ f ees b alances
● Managed a ccounts f or c ollections
● Filed a ll r ecords o f r eceipts
● Handled a ccount r eceivable p roblems o r r elated q uestions
● Reported a ll m atters o f r elevance t o D irector o f B usiness S ervices
● Reconciled a ll A ctivities & A thletic D epartments c redit c ards
● Managed ( approved/unapproved) a ll p urchase o rders f or A ctivities & A thletic Departments
Forum P roduction E quipment Sept. 2 007 - D ec. 2 014 Accounts R eceivable C lerk / A dministrative S ales A ssistant
● Audited a ll o rders f or i nvoicing f or a ppropriate p ricing, l ease n ames, A FE a nd/ o r purchase o rders a nd e nsure a ccordance w ith S OX c ompliance.
● Processed o ver 4 00 i nvoices p er m onth.
● Processed i nvoices e lectronically f or p ayment(s) v ia O ildex ( SpendWorks), ADP/DO2 ( OpenInvoice), o r I -Supplier.
● Managed a ny d isputed i nvoices; w orked c losely w ith c ustomers’ A ccounts Payables d epartments f or c ollection o f p ayments.
● Maintained r ecord o f a ll c onsignment e quipment t hat i s s hipped t o 4 d ifferent locations i n S outh C entral U .S.
● Assisted O ffice M anager w ith H R d uties: e nrolling n ew h ires, a ssisting employees w ith a ny i ssues r elated t o i nsurance n eeds a nd m aintaining employee's v acation & p ersonal t ime ( this w as a r ole u nder p revious c ompany name o f T itan T anks & V essels)
● Reconciled c ompany c redit c ards, p ayroll, p osting o f l abor t o j obs, a ccounts payable, p rocessing p urchase o rders, e nter s ales o rders, p repare d elivery tickets, o btain p ermits f rom v arious s tates f or o versized l oads, p repare a nd maintain a w ide v ariety o f s preadsheets ( revenue, s ales, e tc.) PREPAID L EGAL May 2 007 – S ept. 2 007
Customer S ervice R epresentative
● Assisted c ustomers w ith m embership q uestions, a nd e nrolled n ew m embers.
● Maintained a ddresses, p hone n umbers, a nd d ependents i n l egal p rograms.
● Updated b illing i nformation w ith c redit o r d ebit c ards f rom c ustomers. DIAMOND I CE C OMPANY Feb. 2 006 – M ay 2 007 Office M anager
● Processed p ayroll, e stablished d aily & w eekly w ork s chedules, a nd s cheduled deliveries & r outes.
● Scheduled m aintenance f or a ll e quipment,
● Managed a ccounts r eceivables & p ayables,
● Implemented m arketing s trategies.
● Provided s upport t o e mployees i n t he p reparation o f t he p roduct f or s torage a nd deliveries.
MARC H EITZ F ORD April 2 005 – F eb. 2 006 Accounting R eceivable & S ales/Service A ssistant
● Maintained a ccounts r eceivable a nd p ayable
● Prepared r eports f or w eekly m eetings
● Cashier f or P arts & S ervice D epartment b illing
● Assisted w ith i nventory f or P arts D epartment. RONNIE S HORT P LUMBING Aug. 1 994 – M arch 2 002 Office M anager/Co-owner
● Processed p ayroll
● Maintained t ax r ecords, a ccounts r eceivable & p ayable, a nd i nventory r ecords.
● Scheduled j obs & d eliveries,
● Maintained p arts & s upplies i nventory.
McCLAIN C OUNTY D ISTRICT A TTORNEY N ov. 1 995 – D ec. 1 997 Administrative L egal A ssistant
● Managed a ccounts r eceivable
● Collected b ogus c hecks a nd f ees
● Prepared m onthly r eports f or D istrict A ttorney
● Prepared m isdemeanor & f elony c harges a nd s earch w arrants. DELTA F AUCET C OMPANY Nov. 1 989 – A ugust 1 994 Human R esources A dministrative A ssistant
● Enrolled a ll n ew e mployees i n m edical p lans a nd a ll c ompany b enefits
● Prepared r eports f or H R D epartment f or 6 d epartment m anagers
● Processed a ll m edical i nsurance a nd e nrolled n ew e mployees i n m edical p lan f or Chickasha f acility, c oding & b illing f or i nsurance
● Maintained a ll p ersonnel a nd m edical i nsurance f iles
● Administered r equisitions
● Posted n ew j obs f or b ids
● Editor o f c ompany n ewsletter ( News O n T ap). COMPUTER P ROGRAMS:
● Excel
● Lotus 1 -2-3
● MS O ffice
● MS S harePoint W orkspace
● MS P owerpoint
● MS W orks
● WORD
● Word P erfect
● AS400
● MAS200
● Quickbooks
● Peachtree
● Medisoft
● Mediquick
● MS C lient
● SMART
● FormToo
● lCrosstalk
● ADP/DO2
● Oildex
● I-Supplier
● RevTrak
● P ower S chool
REFERENCES
Laurie U nderwood (9 y ears)
Controller - F orum E nergy T echnologies ( previously) Lora A ppenzeller-Miller (1 y ear)
CFO - W aukee C SD
Johnny F erris (10 y ears)
Formerly, S ales M anager f or F orum E nergy T echnologies Jenny O sborne ( 10 y ears)
Quality C ontrol M anager - F orum E nergy T echnologies Lisa H odges ( 27 y ears)
Teacher - C ement P ublic S chools
Friend
Evette T hiels ( 13 y ears)
United S tates P ostal W orker
Friend
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