Executive Assistant Manager

Reginald J. DuBose

Phone: 407-***-**** / Email: ac1xvx@r.postjobfree.com

Professional Achievements

Office Management:

• Office Manager; managing a staff of more than 40 people

• Monitor and ensure appropriate disposition of civil actions received from General Counsel’s Office

• Implementing and maintaining confidentiality of correspondence pertaining to civil actions, employee payroll

• Prepare reports and surveys completed by Chief Executive Officer and executive staff.

• Introduced and implemented new automated systems to the department for company conference calls (i.e. teleconferencing, webnar conferencing)

• Daily correspondence and interaction with the various company Boards.

• Event Planner for groups ranging from 20 – 1,000

• Handling of all travel and arrangements pertaining to events (meetings, seminars, conferences)

• Working closely with marketing and media departments on news letters, executive bios and speeches

• Working closely with our community relations department and staff on fund raisers and events.

• Meet and correspond with community leaders and government officials to help build relationships between the hospital, university and their establishments. As well as meeting with community leaders on a regular basis to hear concerns for better community relations and customer service.

• Process departmental invoices; Audit and process department expense reports

• Ordered and maintained office supplies, created, handle and maintain departmental online filing system

Executive / Personal Assistant:

• Supported Executive teams including CEO, CFO, General Counsel, Presidents and Vice Presidents

• Provided administrative support to include typing of correspondence and creation of spreadsheets, PowerPoint presentations, and prioritizing

• Responsible for executives daily calendar including scheduling appointments, departmental staff meetings including preparation and distribution of materials and conference room reservations and setup, Prepared purchase orders and check requests

• Responsible for facilities requests and meeting set ups

• Working closely with President and CEO to manage his day to day business activities as well as his personal calendar and events. Ensuring all needs were met pertaining each meet and/or calendar event.

Event Planner:

• Planning various events and meeting. Usually with a headcount of anywhere from 20 – 250.

• Working closely with various vendors.

• Negotiating contracts to insure best cost.

• Overseeing all projects for best outcome.

Open Doors Resources Virtual Executive Assistant to the CEO/Personal Assistant Dates: 1/17 -Present

• Executive Assistant to the Chief Executive Officer and Personal assistant to the owner of non profit organization servicing veterans and their needs. Scheduling appointments, speaking engagements, travel, and event planning.

DiPasqua Enterprise Inc. Executive Assistant to the CEO/Personal Assistant Dates: 2016

• Executive Assistant to the Chief Executive Officer and Personal assistant. Working with the owner of diverse franchises, my duties varied upon any given day. Although constant change is a part of the job, most duties consist of scheduling appointments, managing files, event planning, keeping the companies website up to date. Working with various staff to fulfill their needs (marketing, telecommunications and IT) that fell under my department.

Howard University Hospital Executive Office Manager /Executive Assistant (2006-2015)

• Executive Office Manager and Executive Assistant to the Chief Executive Officer, Associate VP for Administration/Operations and Chief Risk Officer of Howard University Hospital (437 bed hospital

• Administrative support to CEO (calendar, travel, presentations, meetings, etc.).

• Management of administrative staff.

• Processed payroll for all hospital executive staff, which reported directly to the CEO as well as administrative support staff.

• Liaison and support to the university executive staff and president of Howard University as required.

• Working closely with general counsel, payroll and various other departments.

URAC (Utilization Review Accreditation Commission) Executive Assistant (2004-2006)

• Supported the Chief Executive Officer and Board of Directors for a healthcare accreditation firm.

• Working closely with General Counsel to ensure contracts were reviewed as well as filing documentation to stay within compliance with various health departments, local and national.

Education/ Certifications / Skills

Fashion Institute of Technology – Major: Fashion Advertising and Communication

P. A. Douglas Seminars– Advanced Administrative Executive Professionals Management Training

Graduate School – Washington DC – Advanced Excel Training Certification

Skills: Word, Excel, Powerpoint, Publisher ; Web maintenance; Payroll- Kronos, PeopleSoft;

Invoice and Data Processing - Lawson

REFERENCES FURNISHED UPON REQUEST

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