Executive Assistant Administrative
Resume:
Robin Thompson
Columbus, OH **213
ac1ojp@r.postjobfree.com
Objective: To continue my career with an organization that will utilize my management, supervision & administrative skills to benefit mutual growth and success.
Experience:
03/17 -Present Temporary Contracts-Columbus, OH/Executive Assistant
Duties: Provided seamless support to C-Level executives, screened incoming calls, heavy calendar maintenance, coordinated travel both internationally and domestically, coordinated meetings/conference calls, car services, hotels etc. screened all incoming and outgoing emails, scheduled board meetings; prepared membership packages and maintained Board Members Bio's/Contact information, minute taking in all executive conferences, conducted research, created project reports and developed presentations.
07/08-09/16 Newedge USA, LLP - New York, NY/Executive Assistant
Duties: Provided seamless administrative and personal support for the CEO, COO and HR Director, arranged extensive travel arrangements both domestic and internationally, prepared travel itineraries, managed complex calendars via Outlook and Google’s I-Calendar/ICloud answered/screened calls, processed T & E reports, managed all logistics for day-to-day office operations/facility services, organized senior level meetings, arranged conference rooms and car services, coordinated/attended all board, committee and staff meetings (11 committees); prepared board packages and distributed in a timely manner, meetings; responded to inquiries from board members; updated board membership in database; planned/coordinated company events, presentations and financial statements; researched and gathered data needed to prepare ad hoc reports/departmental budget reports, maintained vendor contracts and relationships, managed client databases, processed office AP/AR, monitored petty cash disbursement and credit card reconciliation, assisted with a $1 million fundraising campaign for cancer; supervised 22 Administrative Assistants, 3 Receptionists and 10 Mailroom Clerks, managed office moves and renovations projects, assisted the HR Director with HR and payroll matters related to position requisitions, performance review, bonus compensation, candidate screening, new hire training processing and training, coordinated weekend staff rotation work schedules, always available via blackberry/laptop after business hours and provided seamless back up administrative support.
06/05-06/08 Grant Thornton LLP - New York, NY/Executive Assistant
Duties: Provided continuous, high quality C- level administrative support executives, complex calendar scheduling/maintenance, organized senior-level meetings, coordinated travel arrangements both domestic and internationally, coordinated all company events, prepared and processed all T & E reports, prepared financial statements, prepared ad hoc reports, proofed and edited speeches, reports, screened calls and communicated directives to Board Members and Shareholders, and proposals, managed all aspects of the project’s including business plan, budget, established project scope goals and deliverables coordinated and supervised administrative staff of twenty, screened/interviewed candidates, processed and prepared new hire enrollment, changes, and terminations, ensured office policies and procedures were being adhered to, implemented procedural and policy changes to improve operational efficiency, maintained office supplies inventory, reviewed and approved office supply acquisitions, addressed all issues that come up on a day-to-day basis including bill-paying, petty cash disbursement and credit card reconciliation.
05/98-06/05 Deloitte. - New York, NY/Senior Administrative Assistant
Duties: Handled sensitive and confidential information with maximum discretion while providing continuous, high quality administrative support, interacted effectively with executives, senior management, scheduled senior level meetings, managed complex calendars, planned/managed complex travel arrangements for international and domestic business trips, processed T & E reports, managed/rescheduled priorities effectively, composed/edited memos, letters, ad hoc reports, financial reports, presentations etc., maintained company client contact database, organized/planned special events, assigned and managed administrative staff, coordinated office staff activities, recruited/selected staff, organized new hire orientation and training, maintained office supplies/inventory, reviewed/approved office supply acquisitions, and maintained a safe and secure working environment.
Education: The College of New Rochelle
Major: Business Administration
Degree: Bachelors (Earned)
Skills: Advanced Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, SAP, Concur, CRM, Sales Force, Excellent Communication and Organizational Skills.
References Furnished upon Request
Contact this candidate