Mary Nokes-Adams Suitland, MD *****

240-***-**** cell

ac0u3n@r.postjobfree.com

Overview: I have over 10 years of accounting and office experience, including full cycle A/P & A/R, month & year end 1099 processing, bank reconciliations, job cost, purchase orders and journal entries backup for front desk and managing the office as a whole. The positions I have held were with various organizations such as, Associations, Education, Entertainment, Real Estate, Nonprofit, Healthcare, Law firms, Utility, Construction, Government, IRS and Hospitality.

Technical Skills

Workspeed, Building Engines, Nexus Great Plains MRI Sage MIP E Commerce Receivables Oracle CMIC Kwiktag JDEdwards Elite Lawson Optika iMIS ADP Magellan Ariba M3, Workflow and Workplace (PO software), Microsoft Office Suite, Excel MS Dynamics PN3 Concur, Quickbooks and Lexis/Nexis.

EXPERIENCE

Aug 2015 Present St. John’s Community Services Washington, DC Fiscal Coordinator – Salary $50,100 - $25,050

Scan, index and process invoices and expense reimbursements thru Solomon & PN3 on a daily basis. Print reports and checks bi weekly and mail or distribute as requested. Create check requests for all invoices and request approvals from Division Directors to complete payment processing. Reconcile utility bills, traffic tickets and credit card receipts for groceries and supplies to replenish cards for monthly purchases. Cover front desk as needed, order and distribute office supplies, along with maintaining supply cabinets and closet inventory Support various depts. as needed with check requests, accounts receivable Obtaining balances on credit cards File paid invoices Request receipts from purchases made with checks as supporting backup for Dept. of Disability Services (DDS) when requested. Reconcile Individual Financial Plan books for the Individuals to ensure bank reconciliations, check registers, bank statements and receipts are included and completed monthly to obtain balances on the Individual’s accounts. Provide other assistance as needed.

Apr 2014 – July 2015 Douglas Development Corp Washington, DC Acctng/Property Mgmt. Assistant

Scan, index and process invoices for over 300 properties thru MRI & Nexus Reconcile statements Prepare vendor files for year end 1099 process Upload, index and process tax payments as manual payments Assist in payroll processing and process manual paychecks as needed. Vendor and Contractor maintenance creating blanket purchase orders and verifying job cost codes.

Process utility credits and bills Assist vendors with inquiries, request W 9’s Take service calls and disburse thru Workspeed/Building Engines to Property Managers or Engineers Process credit applications for properties Assist managers with all property needs and assist tenants with access requests, non work hour requests Create purchase orders for properties and match to invoices while processing. Enter journal entries on accounts to accrue to past posting period or recurring charges for month end closings.

Feb 2014 – Apr 2014 James G. Davis Construction Rockville, MD Accounting Assistant Contractor

Process expense reports, invoices and utility bills for all company sites via CMIC and Oracle Print checks daily for sub contracts, materials and overhead invoices and expenses, match to documents to be approved for mailing or distribution Reconcile statements Run and post reports i.e., aged payables, cash requirements, general ledger and payables check register. Vendor and Contractor maintenance for blanket purchase orders, creating and verifying/entering job cost codes on portfolio accounts assigned to me then forwarded to Project Managers for approval on payments.

Sept 2013 – Jan 2014 International Baccalaureate Bethesda, MD Finance Assistant Contractor

Process expense reports, invoices, check requests and monthly bills via Oracle.

Process mail and incoming invoices, expense claims and honorariums Print checks bi weekly

Log all documents onto Excel spread sheet, distribute to necessary staff for approval, coding and processing Update spreadsheet to have all documents processed in a timely manner. Send out all documents needing coding and approvals and approval reminders. Work closely with Project Managers to pay invoices, track work load of other team members and process purchase orders and create contracts with vendors.

Assist staff and vendors with inquiries Convert monetary reimbursements according to country in which they should be paid or conversion to US dollars for payments

Submit requests for new vendor setups or vendor updates Train staff for outsourcing service center and assist with process of P2P Supervise US team of 4 for transition and daily functions Initiate daily conference calls (2) between US, Sri Lanka and Singapore for issues and workflow Distribute work between all staff and overseas service centers. Assist with year end audit, W 9 requests, and 1099 mailings

Feb 2013 – Sept 2013 American Assoc. for Higher Education AAHE Washington, DC Acctg Specialist – Contractor

Processing invoices, travel expense reimbursements, utilities, recurring rents via iMIS; reconcile credit card statements for AMEX, request receipts to clear accounts; make daily deposits for memberships and conferences, reconcile accounts, print billing and mail to vendors and staff; run, print aging reports for AR, AP and credit card reports to clean up. Maintain transportation report logs for students and submit requests for special need students, request supporting documentation to have transportation approved.

Oct 2010 – Jan 2013 Cafritz Interest, LLC/Modus Hotels Washington, DC Accounting Specialist/Contractor

Process high volume invoices for numerous hotels, Trust, Corporate, Residential entities and the Owners personal accounts on M3 accounting software throughout the month and especially during month end processing Batch and scan invoices into system to attach to invoice information entered into the system.

Print cash requirement report for approvals to print checks and Ach payments have checks signed, mailed and distributed to individuals as needed. Work with hotels and vendors regarding outstanding invoices or for payment status and rush payments. Download monthly postage usage and add to spreadsheet for intercompany processing, code all corporate invoices for approval and intercompany entry and make copies, process all American Express accounts for payments created spreadsheets for office supplies, office equipment and rents. Allocate charges to various departments for payments.

Open and distribute mail to accounting staff, order office supplies for accounting dept.; make daily deposits and go to post office to pick up mail, full cycle A/R.

While working at Cafritz Interests, I initiated the implementation of the automated system and automatic check signing due to high volume check runs I trained and supervised temps when needed, worked directly with vendors on storage setups and equipment repairs.

May 2008 – Sept 2010 BET – Black Entertainment Television Washington, DC A/P Specialist Contractor

Processing high volume invoices via automated (Workplace) accounting system, transferring information to Great Plains or manual entry of original invoices, creating and processing purchase orders, rush invoices and special requests.

Validate coding, W 9 information, remittance, approvals and verify invoices are not duplicates.

Scan invoices into various drives to refer back as needed for GL coding, process mail file original invoices submitted after processing in systems.

Print various spreadsheets to process invoices into GP and clear out all dept. invoices for processing of checks. Rush processing for month end closings, match checks assist vendors & staff with inquiries.

Education: Potomac College – Business 2008 - 2010

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