Project Manager Administrative Assistant
Resume:
Gena Turner
Email: abqpkw@r.postjobfree.com
Address: *** ***** ****
City: Buffalo
State: TX
Zip: 75831
Country: USA
Phone: 512-***-****
Skill Level: Experienced
Salary Range: $30,000
Primary Skills/Experience:
See Resume
Educational Background:
See Resume
Job History / Details:
February 4, 2013
Dear Hiring Manager:
My husband and I are in the process of relocating to the Buffalo area. I am searching for a job that provides me the opportunity to utilize my skills and expertise acquired from 32+ years of office administration experience. I possess 22 years of experience supporting Vice President and Director level executives.
Currently, I am responsible for ensuring the Vice President's Division operates in a smooth, efficient manner. My duties often include: budgetary review/monitoring, bill payment, account resolution, dealing with highly sensitive personnel matters, gathering and compiling information to support initiatives of the Vice President and Division, working with internal and external executives, juggling calendar appointments, screening phone calls, creating/working with spreadsheets, creating PowerPoint presentations, coordinating meetings/activities, ghost writing (by originating correspondence for executives and other management level employees), and many other aspects of a busy executive's daily routine.
I have also worked as a Project Manager. In this position, I coordinated all activities involved with the installation of telecommunications equipment in offices ranging in size from Mom and Pop businesses to large Fortune 500 corporations. The Project Manager's job requires detailed organization, face-to-face customer contacts, personnel supervision and follow-up after the job is complete to ensure the customer's satisfaction. As a Project Manager, I wore many different hats: organizer, coordinator, instructor, investigator, diplomat, negotiator, counselor, facilitator and inventory specialist. This job also required the ability to develop a close working relationship with the customer.
My resume is enclosed to provide additional information relative to the qualifications I possess and experience I will bring to the job. I feel certain I am the right candidate for this job and assure you I will be an asset to your organization.
Also included is a listing of professional references and my salary history. I believe a fair salary is in the range of $29,000 - $35,000 per year. This range takes into account my previous experience as an Administrative Assistant, Executive Assistant, Senior Executive Assistant and a Project Manager. However, I am open to further discussion of the salary for this position. I would be available to begin working after March 1, 2013. There will be no delay searching for housing as I currently own a home in the area.
I look forward to meeting with you to further discuss my skills and administrative proficiencies. I can be reached on 512-***-**** (office), 512-***-**** (cell) or via email, abqpkw@r.postjobfree.com.
Gena A. Turner
Enclosures
RESUME FOR:
Gena Adkisson Turner
My objective is to join an organization, becoming a key team member, utilizing my skills/expertise, expanding my knowledge, assisting people and managing information that will enhance the organization's presence with its customers and the public.
WORK EXPERIENCE
Southwestern University (January, 2006 - Present)
* Senior Executive Secretary working with the Vice President for Enrollment Services to ensure he and his Office of Admission and Financial Aid Office have the necessary information, documentation and/or data to run a smooth and efficient operation in connection with the recruiting of incoming freshmen and transfer students .
* Data entry and processing of all incoming students' merit scholarship letters and assembly of all first year and transfer students' acceptance packets.
* Developed process and tracking system for processing readmission applications submitted by students wishing to return to the university.
* Primary contact for all members of the Enrollment Services Division to assist and ensure they have the tools necessary to do their job of either recruiting students or providing information pertaining to financial aid.
* Maintain personnel records, processing expense reports, reconciliation of monthly corporate Visa Statements.
* Appointed as a member of the University's Reaccreditation Committee responsible for the review and recommendation of appropriate data/evidence required from each university department's ability and contribution toward providing an appropriate and exceptional education to undergraduate students - preparing each student to either further their education through graduate school or joining the work force and contributing to the betterment of our society and nation.
Texas Department of Criminal Justice (October, 2002 - December, 2005)
* Administrative Assistant III for the New Development Department working with the Project Manager and his staff to develop a database software application capable of tracking inmates once delivered to the prison system until they have completed all aspects of their sentencing requirements.
* Responsible for the receipt, tracking, database repository, assignment and completion of all Technical Assistance Requests in conjunction with the rollout of the new offender information management system (OIMS).
* Responsible for the inventory, renewal due dates and preparation of all annual maintenance/support purchase requests for the various software applications used in the development/training associated with the OIMS system.
* Call screening for Project Manager, calendar maintenance, primary office file maintenance, maintaining the satisfactory operation of all office equipment, office supplies, annual equipment inventory, special projects and ensuring the office is run in an efficient and productive manner.
Mentor Graphics (January, 2001 - June, 2002)
* Executive Assistant to the Vice President World Wide Consulting and Marketing Director. My responsibilities included, phone coverage, processing expense reports (converting international currency to US currency), international and domestic travel arrangements, generating correspondence, presentation preparation, personnel matters, budget report generation, calendar maintenance, and conference coordinator.
AVAYA Inc (October, 2000 - December, 2000)
* Executive Assistant to the Vice President Sales US. Responsible for handling highly sensitive personnel matters, generating correspondence, supervision of the secretaries supporting the Directors reporting to the Vice President, customer interface with distributors and Value Added Resellers, travel/meeting/calendar schedules.
* Worked with Vice President to eliminate the division, advising staff members of job layoffs, providing necessary documentation to all affected personnel, and finally closing the office, putting myself and the Vice President out of a job as well.
Gena Turner
Page 2
Lucent Technologies (October, 1996 - September, 2000)
* Project Manager (April, 1998 - September, 2000) working with the Business Communications Systems organization. Interfaced with customers to coordinate all aspects of the installation of PBX and voice mail systems.
* Executive Assistant (January, 1997 - March, 1998) to Vice President Sales US. Dealt with highly sensitive personnel matters, generated correspondence, supervised secretaries for direct reports, customer interface with distributors and Value Added Resellers.
* Office Manager (October, 1996 - December, 1996) to Assistant Vice President. Was the liaison between the AVP and other corporate executives. Responsible for personnel matters, correspondence, budget coordination, sales/expense tracking, hardware/software support and special projects. Overall office management.
AT&T (September, 1983 - September, 1996)
* Office Manager (September, 1994 - September, 1996). Selected by the General Sales Manager, responsible for sales of AT&T cable/switching equipment, to become the Administrative Assistant/Office Manager for his organization.
* Office Manager (August, 1993 - August, 1994). Selected by the State Government Affairs Director to join his organization to assist in the daily activities associated with overseeing all Regulatory and Independent telephone company activities -- responsible for personnel matters, budget coordination, and overall office management. Coordinator of numerous external/internal conferences attended by telecommunications industry leaders, AT&T headquarters and department representatives.
* Administrative Assistant (September, 1983 - July, 1993). At AT&T's Divestiture, was invited to leave Southwestern Bell Telephone Company in Dallas and relocate to Austin to become one of the initial 3 members of the first AT&T District office responsible for interfacing with 82 independent telephone companies in Texas. (Office grew to 12 employees.) Interfaced directly with the independent phone companies to provide updated long distance billing information in connection with long distance services provided to AT&T customers through the independent telephone company's switching system.
Southwestern Bell Telephone Company (June, 1980 - August, 1983)
* Senior Stenographer in the Texas State Headquarters for Industry Relations. Responsibilities included providing clerical support for a Staff Manager and forwarding various types of data to the District offices (Dallas, Houston, San Antonio) with regard to contracts between Southwestern Bell and the 87 Independent Telephone Companies within Texas.
EDUCATION
BBA - Sam Houston State University
Numerous training courses attended through AT&T, Lucent Technologies, AVAYA, Inc. and Mentor Graphics.
Skills: Microsoft WORD, EXCEL, PowerPoint, various email applications, database applications, Internet usage, shorthand, typing ~60-70 words per minute.
Gena Turner
Page 3
References
Nadia Mahannah, Assistant Registrar
Southwestern University
1001 E. University Ave.
Georgetown, TX 78626
abqpkw@r.postjobfree.com
Barbara Jean
Program Assistant
Southwestern University
1001 E. University Ave.
Georgetown, TX 78626
abqpkw@r.postjobfree.com
Gail Roberson
Director of Admission
Centenary College
2911 Centenary Boulevard
Shreveport, LA 71104
abqpkw@r.postjobfree.com
Debbie Randolph OR Debbie Randolph, Administrative Coordinator
756 Elkins Lake Department of Information Technologies
Huntsville, TX 77340 Sam Houston State University
936-***-**** - Cell Huntsville, Texas 77341
abqpkw@r.postjobfree.com abqpkw@r.postjobfree.com
Sharon Weiler, City Secretary
City of Jewett
114 N. Broadway
Jewett, TX 75846
abqpkw@r.postjobfree.com
Salary History
* Southwestern University - Senior Executive Secretary -- $38,500
* Texas Department of Criminal of Justice - Administrative Assistant III -- $25,932
* Mentor Graphics - Executive Assistant -- $47,000
* AVAYA, Inc - Executive Assistant -- $45,600
* Lucent Technologies - Executive Assistant -- $36,600; Project Manager -- $45,600
* AT&T - Office Manager -- $37,000
* Southwestern Bell Telephone Company -- $13,000
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