Quality Assurance Service
Resume:
NAVSUP PUB ***
COG I STOCK NO.
TRANSPORTATION OF PERSONAL PROPERTY
NAVSUP PUBLICATION 490
REVISION 5
NAVY DEPARTMENT
NAVAL SUPPLY SYSTEMS COMMAND
Mechanicsburg, PA 17055~0791, 8 D ecember 2009
The instructions herein are issued for the information and guidance of all persons
providing personal property transportation services for Navy-sponsored shipments.
This publication supersedes the Naval Supply Systems Command Publication
490, Revision 4 of 13 January 2009.
Revision 5 of NAVSUP PUB 490 has been reviewed by the Per Diem, Travel and
Transportation Allowance Committee in accordance with DoDD 5154.29, dated 9 March
1993, as PDTATAC Case RR091002.
ftJAJk'
G. DEVRIES
Captain, SC, USN
Deputy Commander
Navy Family Support Mechanicsburg
Naval Supply Systems Command
NAVSUP PUB 490 List of Changes
Changes to NAVSUP Pub 490 Revision 4
Change Topic PDTATAC Approval
1 Revision to N5320-D 7 Utility trailers are now defined as HHG so Case RR051219 signed
1 Effective 1 authorized utility trailers can now be shipped as HHG. 20 Dec 2005
Jan 06
2 N1007 LINKS TO SERVICE IMPLEMENTING GUIDELINES Case RR070317 signed
2
Effective AND THE JFTR/JTR, B. Army - Army Regulation 55 71 - 30 May 2007
26 June 07 Cancelled. New POCs provided
N2003 Quality Assurance Inspections Modified paragraph A and
added paragraph B WRT Customer Satisfaction Surveys
N2008 Added Emergency Preparedness paragraph
N3000 - Realigned Accounting Code example
N3002 Electronic Billing Accounting Entry for Personal Property
Shipments
N4765 Changed SECNAVINST 4650.19 to OPNAVINST 4650.17
N4770.B Modified statement on eligibility for BAH by members
who deploy TDY to operational areas & don t occupy Gov t housing.
N5320.D1 - Added paragraphs a, b, c
N5320 D5 a Modified existing paragraph
N5340.A - Added mailing address, email address and FAX number to
Business Support Department, FISCN HHG Audit Team Division
(HHG-AT) for submitting shipping documentation
N5350 E 1 f PPSO Provided written statement of support/non-
support of member s request for increased packing
N5350 F SECNAVINST 4650.19 changed to OPNAVINST 4650.17
N5445 C Updated information on Opportune Lift
C5175 - Changed HHG-AT to responsible order issuing
activity/authority
Appendix C Changed to OPNAV Instruction 4650.17 Unusually
Arduous Sea Duty
3 3
Effective
13 Jan 2009 N1007 B Army Army Regulation 55-71 new POCs updated
N2006 - Retention of Personal Property Records
N5320.D.3.d HHG, PBP&E and/or required medical equipment are
added together to determine the GCC as if it moved in one lot
N5320.D.5.a through g - Government Constructed Costs
N5320.D.10.c & d the words "monetary incentive" added
N5360 Limits extension of shipping entitlement to a maximum of
360 days.
N5365.B.1-3 Modified steps regarding the requests for entitlement
extensions.
N5375.A - Reinforce compliance with JFTR paragraph U5375.B.3
Chapter 7 Loss and Damage or Inconvenience Claims Major
rewrite of N7000 and N7001 due to implementation of FRV.
Part III Smart Web Move Procedures guidelines on removing SWM
VO userids when access no longer needed
Appendix A Replaced sample letter regarding Medical Extensions
(figure 3) with a sample letter about Other Deserving Case extensions.
Appendix B the following acronyms -Full Replacement Value
(FRV), In Accordance With (IAW), In Concurrence With (ICW),
Single Factor Rate (SFR)
NAVSUP PUB 490 List of Changes
Appendix D Full Replacement Value (FRV) Coverage
Informational Handout & FRV Coverage Counseling Checklist
Rev. 5
4
Effective
8 Dec 2009 N2002.C Added mailing address for HHG-AT
N2008.A&B Deleted references to TOPS
N5310.B Added reference to Spouse Pro Gear.
N5320.B.3 Added new UB weight limits
N5320.D Deleted Active duty
N5320.D.5.b Added Code 4
N5320.D.5.g Added requirement for weight tickets and use of Code 4
rates for comparison purposes.
N5320.D6.d Changed full SSN to Last 4 .
N5320.D.7a &b. Added guidance on Multiple TDY requirements
N5340.F New Mailing Address for Waiver of Indebtedness Board
N5365.B.3 Added authority from BCNR to extend even in cases
where the 1 yr. time limit has expired.
Addition of Appendix E
NAVSUP PUB 490 Introduction
INTRODUCTION TO
TRANSPORTATION OF PERSONAL PROPERTY
PURPOSE
Transportation of Personal Property is governed by the Naval Supply Systems
Command (NAVSUP) Publication 490 (NAVSUP PUB 490). It is intended to clarify and
standardize the procedures for transportation of Navy personal property. This
publication supplements the allowance provisions of the Joint Federal Travel
Regulations, Volume 1 (JFTR), Joint Travel Regulations, Volume 2 (JTR) and provides
policy guidance on the movement and storage of personal property.
AUTHORIZATION
The publication is issued for the information and guidance of all persons in the
naval establishment under the authority of Article 1202, Navy Regulations. The
Commander, Naval Supply Systems Command (COMNAVSUPSYSCOM) may
authorize, in writing, deviations from the instructions contained in this publication,
provided the matter concerned is entirely under the cognizance of NAVSUP Code 53.
PARAGRAPH NUMBER SYSTEM
The five-digit paragraph number and its subparagraph designation may be
broken down as follows:
Paragraph Number N3005.C-1b (1) -- [ N indicates Pub 490 paragraph]
Chapter 3
Paragraph 005
Subparagraphs C-1b (1)
Part I and Part II, Chapters 4 and 5 paragraphs of the NAVSUP 490 have been
numbered in the same sequential order as JFTR, Chapters 4 and 5 and JTR, Chapter 5.
The numeric part of the five-digit paragraph number in the NAVSUP 490 is the same as
the paragraph number of the JFTR, Chapters 4 and 5 and JTR, Chapter 5. For
example: Paragraph N5365 of the 490 references JFTR, par. U5365, subparagraphs
may be different. However, when applicable all NAVSUP Publication paragraphs
reference the applicable JFTR or JTR paragraph.
Reference to this publication in correspondence, message, etc., is shown in the
following manner:
NAVSUP PUB 490, par. N3005
NAVSUP PUB 490, par. N3005-C1b (1)
NAVSUP PUB 490, pars. N3005 - N3006
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Revision 4
NAVSUP PUB 490 Introduction
PAGE NUMBERS
The Introduction and Table of Content pages are numbered in sequence with
Roman numerals starting with i . Pages starting with chapter one are numbered in
sequence with Arabic numerals by chapter and page within the chapter, starting with 1-1.
TABLE OF CONTENTS
The organization of this publication makes it possible to locate desired
information by referring to the Table of Contents in the front of the publication to
determine general location and using the hot links to go directly to specific references.
CHANGES
A star on the left margin of the page indicates new or revised material.
Specific words added or changed are indicated by italicized type.
Users are requested to make frequent checks for currency of this publication and
also are encouraged to submit recommendations for improvement, additions, or
deletions to the Deputy Commander, Navy Family Support (SUP 05), Naval Supply
Systems Command, 5450 Carlisle Pike, PO Box 2050, Mechanicsburg, PA 17055-0791
(NAVSUP Code 53).
DISTRIBUTION OF COPIES
This publication is part of the Naval Logistics Library (NLL) and can be found on
NAVSUP s web site at http://www.nll.navsup.navy.mil/nll/filedetail.cfm?id=8
ILLUSTRATIONS
The purpose of the illustrations in this publication is to show by means of filled-in
forms the principles and procedures explained in the text. The illustrations do not
necessarily show current names, dates, and figures. These details are included so that
the principles outlined in the written instruction may be delineated.
JFTR AND JTR REFERENCES
References within this publication to JFTR, Volume 1 paragraphs are indicated
by an upper case "U" preceding the paragraph number. Upper case "C" indicates JTR,
Volume 2 paragraphs.
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Revision 4
NAVSUP PUB 490 Introduction
TABLE OF CONTENTS
Part I JFTR References Volume 1
CHAPTER 1
AUTHORITY AND DEFINITIONS
N1000 STATUTORY AUTHORITY
N1001 REGULATORY AUTHORITY
N1002 CLARIFICATION OR WAIVER OF REGULATIONS
N1003 AUTHORITY OF NAVSUP
N1004 AUTHORITY OF THE PERSONAL PROPERTY TRANSPORTATION OFFICER
(PPTO) OF EACH ACTIVITY PROVIDING PERSONAL PROPERTY SERVICES
N1005 AUTHORITY OF THE FLEET INDUSTRIAL SUPPLY CENTER (FISC) NORFOLK
BUSINESS SUPPORT DEPARTMENT CODE 300 (ACR)
N1006 DEFINITIONS NOT DEFINED IN JFTR AND APPENDICES A
N1007 LINKS TO SERVICE IMPLEMENTING GUIDELINES AND JFTR/JTR
CHAPTER 2
GENERAL PROVISIONS AND ADMINISTRATION
N2001 HOUSEHOLD GOODS (HHG) TRANSPORTATION BEFORE ORDERS ISSUED
(U5330-G)
N2002 PROCESSING VENDOR PAY INVOICES
A. General
B. Direct Procurement Method (DPM)/Vendor Invoices
C. Non-Temporary Storage (NTS) Invoices
D. Distribution of Invoices
N2003 QUALITY ASSURANCE INSPECTIONS
N2004 NAVY WORLDWIDE LOCATOR
N2005 REIMBURSEMENT OF INSPECTION AND TREATMENT OF GYPSY MOTHS
N2006 RETENTION OF PERSONAL PROPERTY RECORDS
N2007 PROCUREMENT, USE AND CONTROL OF GOVERNMENT OWNED TYPE I OR
TYPE II HHG BOXES
A. Procurement
B. Use
C. Control
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NAVSUP PUB 490 Introduction
N2008 EMERGENCY PREPARATIONS
A. General
B. Preparations
C. In the Event of an Evacuation
D. After the Evacuation is Lifted
CHAPTER 3
FUNDING AND ACCOUNTING
N3000 FUNDING OF NAVY PERSONAL PROPERTY SHIPMENTS
A. General
B. Contractual Services (Including NTS)
C. Conversion on Navy Enlisted Specialty Rating Abbreviations to Pay Grade
D. Rank or Rate Code
E. Dual Funding
F. Shipments via Military Sealift Command (MSC) and Air Mobility Command (AMC)
N3001 FUNDING OF PERSONAL PROPERTY SHIPMENTS FOR OTHER SERVICES
A. Army Funding
B. Air Force Funding
C. Marine Corps Funding
D. Coast Guard Funding
CHAPTER 4
HHG SHIPMENT AND STORAGE UNDER TEMPORARY DUTY (TDY) ORDERS
N4700 HHG TRANSPORTATION AND STORAGE UNDER TDY ORDERS (U4700)
N4705 AUTHORIZING/APPROVING TDY HHG TRANSPORTATION (U4705)
N4710 BASIC ALLOWANCE (U4710)
N4715 LIMITATIONS (U4715)
N4720 TRANSPORTATION METHODS (U4720)
N4725 FACTORS AFFECTING TDY HHG TRANSPORTATION (U4725)
N4735 WHEN EXCESS CHARGES ARE INCURRED (U4735)
N4740 CALLED (OR ORDERED) TO ACTIVE DUTY (U4740)
N4745 PERMANENT CHANGE OF STATION (PCS) WITH TDY ENROUTE (U4745)
N4750 TDY WITHOUT RETURN TO PERMANENT DUTY STATION (PDS) OR TDY
PENDING FURTHER ASSIGNMENT (U4750)
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NAVSUP PUB 490 Introduction
N4755 INDETERMINATE TDY (U4755)
N4760 TDY PENDING PCS ASSIGNMENT TO AN OCONUS PDS OR TO A SHIP (U4760)
N4765 TDY IN CONNECTION WITH BUILDING, FITTING OUT, CONVERTING OR
REACTIVATING A SHIP (U4765)
N4770 HHG STORAGE IN CONNECTION WITH TDY/DEPLOYMENT (U4770)
A. Storage in Transit (SIT)
B. Special Storage
N4775 SHIPMENT OF HHG AFTER STORAGE (U4775)
CHAPTER 5
PART D: HHG TRANSPORTATION AND NTS
N5300 GENERAL (U5300)
N5305 ELIGIBILITY (U5305)
N5310 BASIC ALLOWANCES (U5310)
A. Orders In Combination (See JFTR, par. U5310-A3b)
B. Professional Books, Papers & Equipment (PBP&E) (U5310-C)
C. Services (U5310-I)
1. Extra pickup, Stop-Off and/or Delivery
2. Shipment to a Destination within Commuting Area of Duty Station (JFTR
Appendix A)
N5315 ADMINISTRATIVE WEIGHT LIMITATIONS (U5315)
N5317 HHG TRANSPORTATION DISALLOWED (U5317)
N5318 RE-TRANSPORTATION OF THE SAME HHG (U5318)
N5320 TRANSPORTATION METHODS (U5320)
A. Household Goods
1. Comparative Cost of Shipment
2. Air Shipment
3. Air Eligibility Criteria
4. Air Clearance Authority (ACA)
5. Designated ACAs
B. Unaccompanied Baggage (UB) (U5320-B)
1. Expedited Mode
2. Between Points within the Continental United States (CONUS)
3. Between CONUS and outside the Continental United States (OCONUS) and
between OCONUS areas
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Revision 4
NAVSUP PUB 490 Introduction
4. To Deployed Ships or Squadrons
C. Government Procured Transportation (U5320-C)
D. Personally Procured Transportation and NTS (U5320-D)
1. Government Procured HHG Transportation and/or NTS Not Available
2. Government Procured Transportation and/or NTS Is Available (U5320-D2)
3. Counseling
4. Application for Personally Procured Move (PPM)
5. Constructed Cost
6. Establishing HHG Weight
7. Weighing Method
8. Constructed Weights (U5320-D3 (b))
9. Documentation for Constructed Weight Use
10. Final Settlement
11. Temporary Storage (SIT)
12. NTS
13. Advanced Allowances
14. Claims for Loss and Damage
N5330 FACTORS AFFECTING HHG TRANSPORTATION (U5330)
A. Improper Transportation (U5330-D)
B. HHG Transportation before an Order is Issued (U5330-G and this publication,
paragraph N2001))
N5335 THE NET WEIGHT DETERMINATION (U5335)
A. Exceptions (U5335-F) Deviation from Packing Allowances
N5340 EXCESS CHARGES (U5340)
A. Collecting Excess Cost
B. For Members in Non-Pay Status
C. For Members in a Pay Status
D. Temporary Storage
E. Appealing Excess Costs
F. Waiver of Indebtedness
G. HHG Transportation other than between Authorized Locations
H. NTS Excess Weight
I. Multiple Shipments made on PCS Orders (U5340-B2)
J. Transportation of Unauthorized Articles (U5340-D)
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NAVSUP PUB 490 Introduction
N5345 TRANSPORTATION UNDER VARIOUS SITUATIONS (U5345)
N5350 TRANSPORTATION UNDER PCS ORDERS TO OR FROM SEA DUTY OR OCONUS
DUTY (U5350)
A. Ordered to an OCONUS PDS to which HHG Transportation is Permitted (U5350-A)
1. General
2. Members Without Dependents
B. Ordered to an OCONUS PDS to which HHG Transportation is to be Authorized within
20 Weeks of Member s Port Reporting Month (U5350-A2)
C. Ordered to an OCONUS PDS to which HHG Transportation will not be Authorized until
20 or More Weeks after the Member s Port Reporting Month (U5350-A3)
D. Ordered from Shore-Duty to Sea-Duty (U5350-B)
E. Ordered from a CONUS PDS to an OCONUS PDS to which HHG Transportation is
Prohibited or Restricted, to Unusually Arduous Sea Duty, or Duty Under Unusual
Circumstances (U5350-C)
F. Ordered from an OCONUS PDS to an OCONUS PDS to which HHG Transportation is
Prohibited or Restricted, to Unusually Arduous Sea Duty, or Duty Under Unusual
Circumstances (U5350-D)
G. Ordered from Sea Duty or OCONUS Duty to a CONUS PDS (U5350-E)
H. Ordered from Sea Duty to an OCONUS Shore Duty PDS (U5350-F)
I. Ordered from Sea Duty to Sea Duty (Except Unusually Arduous Sea Duty) (U5350-G)
J. Ordered to or from a Ship, Afloat Staff, or Afloat Unit Deployed Away from Homeport
(U5350-H)
Ship, Afloat Staff, or Afloat Unit Homeport Officially Change (U5350-I)
K.
L. Reassignment OCONUS before the Prescribed OCONUS Tour is Completed due to
Base Closure or Similar Action (U5350-K)
N5355 LOCAL SHORT DISTANCE MOVES (U5355)
A. General (U5355-A)
B. Short Distance Moves Incident to Reassignment or PCS (U5355-B)
C. Short Distance Move and NTS Incident to Government/Government-controlled
Quarters or Privatized Housing Assignment/Termination (U5355-C)
N5360 SEPARATION FROM THE SERVICE OR RELIEF FROM ACTIVE DUTY EXCEPT
FOR DISCHARGE WITH SEVERANCE OR SEPARATION PAY (U5360)
N5365 RETIREMENT, PLACEMENT ON TEMPORARY DISABILITY RETIREMENT
LIST (TDRL), DISCHARGE WITH SEVERANCE OR SEPARATION PAY, OR
INVOLUNTARY RELEASE FROM ACTIVE DUTY WITH READJUSTMENT OR
SEPARATION PAY (U5365)
N5370 HHG TRANSPORTATION UNDER UNUSUAL/EMERGENCY CIRCUMSTANCES
(U5370)
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NAVSUP PUB 490 Introduction
N5372 HHG TRANSPORTATION WHEN A MEMBER IS OFFICIALLY REPORTED AS
DEAD, INJURED, ILL, ABSENT FOR MORE THAN 29 DAYS IN A MISSING STATUS,
OR UPON DEATH (U5372)
N5375 SIT (U5375)
A. General
B. Time Limits (U5375-B)
C. HHG Partial Lot Withdrawal and Delivery from SIT (U5375-E)
N5380 NTS (U5380)
A. General
B. Place of NTS (U5380-B)
C. NTS as an Alternative to Transportation (U5380-C)
D. NTS Incident to Occupancy of Government or Government Controlled Quarters or
Privatized Housing and Incident to Vacating Local Private Sector Housing (U5380-G)
PART E: POV TRANSPORTATION AND STORAGE
SECTION 1: POV TRANSPORTATION
N5400 GENERAL (U5400)
N5405 ELIGIBILITY (U5405)
N5410 TRANSPORTATION (U5410)
A. Transportation Permitted (U5410-A)
B. Replacement POV Transportation (U5410-C)
N5413 TRAVEL REIMBURSEMENT FOR POV DELIVERY AND/OR PICK-UP
(U5413)
N5414 POV TRANSPORTATION TO/FROM AN OCONUS PDS (U5414)
N5415 POV TRANSPORTATION WITHIN CONUS INCIDENT TO A PCS WHEN THE
MEMBER IS UNABLE TO DRIVE THE VEHICLE (U5415)
N5417 POV TRANSPORTATION WITHIN CONUS INCIDENT TO A PCS WHEN POV
TRANSPORTATION IS ADVANTAGEOUS AND COST EFFECTIVE TO THE
GOVERNMENT (U5417)
N5420 TRANSPORTATION RESTRICTIONS (U5420)
A. POV Purchased in a Non-foreign OCONUS Area
B. Restriction, Prohibition, or Suspension to a Member's OCONUS PDS
C. Vehicle Size
D. Combining POV Weight Limitations when Husband and Wife are Members
N5425 TRANSPORTATION METHODS (U5425)
A. Government/Commercial Transportation
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NAVSUP PUB 490 Introduction
B. Personally Procured Transportation
C. OPPORTUNE LIFT (OPLIFT) Aboard United States Navy Ships
N5435 PORTS/VPCS USED (U5435)
A. Designation of Ports/Vehicle Processing Centers (VPCs) (U5435-A)
B. Alternate Port/VPCs (U5435-B)
C. Trans-Shipment from a Designated Port/VPC (U5435-C)
N5440 FACTORS AFFECTING POV TRANSPORTATION (U5440)
A. Transportation before an Order Is Issued (U5440-D), Reference Paragraph N2001
N5445 EXCESS COST COLLECTION (U5445)
N5455 POV TRANSPORTATION UNDER UNUSUAL OR EMERGENCY
CIRCUMSTANCES (U5455)
N5456 TRANSPORTATION INCIDENT TO DIVORCE (U5456)
N5457 TIME LIMITATION FOR TRANSPORTATION OF A POV (U5457)
N5460 CARE AND STORAGE (U5460)
U5461 RENTAL VEHICLE REIMBURSEMENT WHEN MOTOR VEHICLE TRANSPORTED AT
GOVERNMENT EXPENSE ARRIVES LATE (U5461)
SECTION 2: POV STORAGE WHEN POV TRANSPORTATION TO A FOREIGN/NON-
FOREIGN OCONUS PDS IS NOT AUTHORIZED OR STORAGE IN CONNECTION
WITH CONTINGENCY OPERATION TDY
N5464 GENERAL (U5464)
N5470 STORAGE FACILITIES USED (U5470)
A. Government Procured Storage
B. Personally Procured Storage
N5474 RESTRICTIONS (U5474)
N5476 CONTINUED POV STORAGE (U5476)
PART F: MOBILE HOMES TRANSPORTATION
N5500 PRIVATELY OWNED MOBILE HOMES (U5500)
A. General
B. Eligibility
N5505 MOBILE HOME TRANSPORTATION (U5505)
N5510 GOVERNMENT/PERSONALLY PROCURED MOBILE HOME TRANSPORTATION
(U5510)
C. Personally Procured CommercialTransportation (U5510-B)
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NAVSUP PUB 490 Introduction
D. Movement other than by Commercial Transporter (U5510-C)
N5515 MOBILE HOME TRANSPORTATION FACTORS (U5515)
N5520 EXCESS COSTS FOR MOBILE HOME TRANSPORTATION OF SEPARATED
MEMBER, DECEASED MEMBER, AND HEIRS OF A DECEASED MEMBERS
(U5520)
N5530 LOCAL MOVES (U5530)
N5540 MOBILE HOME TRANSPORTATION UNDER UNUSUAL OR EMERGENCY
CIRCUMSTANCES (U5540)
N5545 MOBILE HOME TRANSPORTATION WHEN A MEMBER IS OFFICIALLY
REPORTED DEAD, INJURED, ILL, ABSENT FOR MORE THAN 29 DAYS IN A MISSING
STATUS, OR UPON DEATH (U5545)
N5555 TEMPORARY STORAGE (U5555)
N5560 FUNDS ADVANCE (U5560)
PART I: PET QUARANTINE
N5800 GENERAL (U5800)
N5805 PET QUARANTINE REIMBURSEMENT (U5805)
PART J: EARLY RETURN OF DEPENDENTS
N5900 DEPENDENT TRAVEL (U5900)
N5905 HHG TRANSPORTATION (U5905)
N5910 POV TRANSPORTATION (U5910)
N5915 MOBILE HOME TRANSPORTATION (U5915)
N5920 TRAVEL AND TRANSPORTATION FOR A DEPENDENT RELOCATING FOR
PERSONAL SAFETY (U5920)
CHAPTER 6
LOST, ABANDONED OR UNCLAIMED PERSONAL EFFECTS AND PERSONAL
EFFECTS OF PERSONS DETERMINED TO BE DECEASED OR MISSING-LOST
ABANDONED, OR UNCLAIMED PRIVATELY OWNED PERSONAL PROPERTY
N6000 PERSONAL EFFECTS
A. Classification of Personal Effects
1. Class 1 Navy Owned
2. Class 2 Uniforms
3. Class 3 Money
4. Class 4 Negotiable and Non-Negotiable Instruments
5. Class 5 Miscellaneous Articles
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NAVSUP PUB 490 Introduction
B. Categories of Personal Effects
1. Lost, Abandoned or Unclaimed Personal Effects
2. Personal Effects of Deceased or Missing Navy Personnel
3. Personal effects of incapacitated persons
4. Lost Baggage
5. Lucky bag items
N6001 RESPONSIBILITY FOR PERSONAL EFFECTS
A. Commanding Officers and/or Installation Commanders
1. Collection
2. Inventory
3. Security
B. Supply Officers or Officers Designated to Receive Personal Property for the Inventory
Board
1. Custody
2. Storage
3. Security
4. Shipment
5. Disposition
6. Records
C. Command Representative (origin point of contact)/Casualty Assistance Calls Officer
(CACO) (destination point of contact)
D. Navy Personnel Command (NPC)
E. Personal Effects Distribution Center (PEDC)
F. NAVSUP
N6002 INVENTORY OF PERSONAL EFFECTS
A. Preparation of the Inventory of Personal Effects (NAVSUP Form 29)
B. Distribution of the Inventory of Personal Effects
C. Security
N6003 DETERMINATION OF NEXT OF KIN (NOK), HEIR OR LEGAL REPRESENTATIVE
N6004 DISPOSITION OF PERSONAL EFFECTS
A. General
B. Lost Abandoned or Unclaimed Personal Effects - Disposition and/or Disposal of Lost,
Abandoned or Unclaimed Personal Effects.
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NAVSUP PUB 490 Introduction
C. Shipment of Personal Effects of Persons Determined to be Deceased or Missing
D. Administrative Guidance
E. Disposition of Personal Effects of Personnel Determined to be Mentally or Physically
Incapacitated
F. LUCKY BAG Items of Personal Effects
G. Disposition by Personal Effects Distribution Center (PEDC)
N6005 MONIES DERIVED FROM PERSONAL EFFECTS
A. PEDC Fiscal Procedures
1. Deposit Funds
B. Claims for Monies Derived from Personal Effects
1. General
2. Payment by PEDP
3. Claims Forwarded to General Accounting Office (GAO)
N6006 ADJUSTMENTS BETWEEN DEPOSIT FUND, PROCEEDS OF SALES OF LOST,
ABANDONED, OR UNCLAIMED PERSONAL PROPERTY, NAVY (T) (PROCEEDS
OF SALES OF PERSONAL PROPERTY, NAVY), 17X6001.1250 AND DEPOSIT
FUND, PERSONAL FUNDS OF DECEASED, MENTALLY INCOMPETENT, OR
MISSING PERSONNEL, NAVY (T) (FUNDS OF DECEASED, MENTALLY
INCOMPETENT, OR MISSING PERSONNEL, NAVY), 17X6002.1250
N6007 DISPOSAL OF LOST, ABANDONED, OR UNCLAIMED PRIVATELY OWNED
PERSONAL PROPERTY AND POV
CHAPTER 7
LOSS AND DAMAGE
N7000 CLAIMS FOR LOSS OR DAMAGE
A. General
B. TSP Liability
C. Claims
N7001 LIABILITY COVERAGE
A. Basic Valuation Coverage
B. Increased Coverage
C. Insurance
N7002 INCONVENIENCE CLAIMS
A. Member Action
B. PPPO/PPSO Action
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CHAPTER 8 OF NAVSUP PUB 490 Revision 3 HAS BEEN DELETED. PLEASE
REFER TO PART II of this publication.
Part II JTR References Volume 2
CHAPTER 1
AUTHORITY AND DEFINITIONS
C1000 STATUTORY AUTHORITY
C1001 REGULATORY AUTHORITY
C1002 PURPOSE AND AUTHORITY
CHAPTER 5
PART A: HHG TRANSPORTATION AND NTS
C5000 SCOPE (C5000)
A. Employee Married to Uniformed Service Member (C5000-C)
C5010 ELIGIBILITY AND ALLOWANCE TABLES FOR DESIGNATED ASSIGNMENTS/
TRANSFERS/MOVEMENTS (C5010)
C5152 ELIGIBILITY (C5152)
C5154 BASIC ALLOWANCES (C5154)
A. Professional Books, Papers, and Equipment (PBP&E).
B. Additional Consumable Goods (FTR 300-3.1).
C. Employee Married to Uniformed Service Member.
D. HHG Transportation between local quarters.
C5156 ADMINISTRATIVE WEIGHT LIMITATIONS (FTR 302-7.16) (C5156)
A. Policy.
B. Exceptions
C. Shipment from a weight-restricted area.
C5158 RE-TRANSPORTATION OF THE SAME HHG (C5158)
C5160 TRANSPORTATION METHODS (FTR 302-7.100-201) (C5160)
A. Unaccompanied Baggage (C5160-B).
B. Personally Procured (C5160-C2).
C5165 FACTORS AFFECTING HHG TRANSPORTATION (C5165)
A. Improper Transportation (Misrouted shipments)
B. Items of Extraordinary Value
C. Time limitations
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C5170 DETERMINING THE NET WEIGHT (C5170)
C5175 EXCESS CHARGES (C5175)
A. Policy
B. Excess Weight beyond Employee Control
C5180 TRANSPORTATION UNDER A PCS TRAVEL AUTHORIZATION (C5180)
A. HHG Transportation between CONUS PDSs
B. HHG Transportation to and between OCONUS PDSs
C. Multiple Shipments
D. HHG Transportation from OCONUS to CONUS PDSs
E. Advance Return Transportation of HHG
C5190 TEMPORARY STORAGE/STORAGE- IN-TRANSIT (SIT) (C5190)
A. Time Limitations (C5190-B)
C5195 NON-TEMPORARY STORAGE (NTS) (C5195)
A. NTS of HHG in Connection with Moves to and between OCONUS Areas (FTR 302-
8.200-203)
B. NTS of HHG for Department of Defense Dependents Schools (DoDDS) Employees
(FTR 302-8.300-301)
Part III - Smart Web Move Procedures
A. SWM ADMINISTRATIVE FUNCTIONS
B. SWM COUNSELING FUNCTIONS
APPENDIX A
FIGURE 1 - Special Storage Letter (Sample)
FIGURE 2 - Extension Letter for Educational /Training Program (Sample)
FIGURE 3 - Extension Letter for Medical on Date Terminated from Active Duty (Sample)
FIGURE 4 - Extension Letter for Medical Within 1st Year after Retirement (Sample)
APPENDIX B
ACRONYMS
APPENDIX C
UNUSUALLY ARDUOUS SEA DUTY DESIGNATION
APPENDIX D
FIGURE 1 FRV Counseling Handout
FIGURE 2 FRV Counseling Checklist
xiv
Revision 4
NAVSUP PUB 490 Introduction
APPENDIX E
Section 1: Personal Property Program Responsibilities
A. PURPOSE
B. SCOPE
C. GENERAL
D. SPECIFIC RESPONSIBILITIES
1. Naval Supply Systems Command Deputy Commander for Support
Services (SUP 05)
2. Naval Supply Systems Command (NAVSUP) Personal Property
Division (CODE 53)
3. Commander, Fleet Industrial Supply Centers (COMFISCS) Personal
Property Section
4. Commander, Fleet Industrial Supply Centers (FISCS) Personal
Property Office Transportation Officers
5. Personal Property Offices and Activities below the FISC level
6. Household Goods Audit Division
E. COMMAND and CONTROL RELATIONSHIPS
1. COMFISCS
2. FISC JPPSO, CPPSO and PPSO offices
3. Supplemental guidance
F. REPORTING
SECTION 2: Oversight and Inspection Program
A. PURPOSE
B. SCOPE
C. GENERAL
D. RESPONSIBILITIES
1. SUP 53
2. COMFISCS Code 40
3. FISC JPPSO/CPPSO/PPSO Transportation Officers
4. PPSO/PPO Offices
xv
Revision 4
NAVSUP PUB 490 Introduction
E. PROGRAM SPECIFICS
1. Inspection checklists
2. Inspection schedule
3. Request for Postponement or Waiver of Inspection
4. Program Components
F. External Inspections
G. Ad Hoc/Command Directed Inspections
H. Quality Assurance
1. On site inspections
2. Annual Inspections
SECTION 3: Household Goods Audit Team (HHG-AT) (Govt. Bill of
Lading & Personally Procured Move Certification)
A. PURPOSE
B. SCOPE
C. GENERAL
D. RESPONSIBILITIES
1. NAVSUP 53
2. COMFISCS
3. FISC Norfolk
E. AUDIT OPERATIONS
1. Bills of Lading goals
2. Collections and Suspensions
3. Records of Indebtedness Retired Without Action
F. PERSONALLY- PROCURED MOVE AUDIT
1. Goals of the PPM Audit Process
2. Payments
3. Suspected Fraud
4. Unsettled Advance Payments
5. Cases Requiring Entitlement Review
xvi
Revision 4
Authority And Definitions N1003
Part I - JFTR References Volume 1
CHAPTER 1
AUTHORITY AND DEFINITIONS
N1000 STATUTORY AUTHORITY
Title 37 U.S. Code contains the basic substantive authority for the transportation of
HHG and mobile homes of military personnel. Title 10 U.S. Code contains the basic
substantive authority for the transportation of privately owned vehicles of military
personnel.
N1001 REGULATORY AUTHORITY
The statutory regulatory authority for shipment and storage of personal property for
military members is contained in the JFTR, Volume 1, joint publication for all uniformed
services. This publication contains Navy administrative instructions, which implement
the basic regulations. These implementing instructions are keyed to the pertinent
paragraph numbers in the JFTR.
N1002 CLARIFICATION OR WAIVER OF REGULATIONS
The provisions of the JFTR, Volume 1 and the administrative instructions contained
herein are intended to encompass all contingencies and circumstances in connection
with transportation of personal property at Government expense. The provisions of the
JFTR and JTR have the force and effect of law and may not be waived.
COMNAVSUPSYSCOM may authorize or approve shipments of personal property for
Navy military personnel only in those cases when specific authority or authorization for
such approval is contained in the JFTR.
N1003 NAVSUP AUTHORITY
COMNAVSUPSYSCOM, is the designated representative of the Secretary of the Navy
for the purpose of authorizing or approving shipments of personal property made at
activities providing personal property transportation services for Navy personnel under
the provision of the JFTR, Volume 1. Requests for authorizations or approvals for
specific situations shown below and those stated in the applicable paragraphs of this
publication must be referred to the Commander, Naval Supply Systems Command,
Navy Family Support (NAVSUP Code 53), 5450 Carlisle Pike, PO Box 2050,
Mechanicsburg, PA 17055-0791.
A. Final Navy determination of all appeals from Navy members initiated from denials
by Business Support Department, FISCN HHG Audit Team Division, (Code 302) 1968
Gilbert Street, STE 600 Norfolk, VA 23511-3392 (HHG-AT) and Personal Property
Transportation Officers (PPTO).
1-1
Revision 4
General Provisions And Administration N1006
B. Authorization for increase of packing allowances JFTR, par. U5335-F.
N1004 AUTHORITY OF THE PPTO OF EACH ACTIVITY PROVIDING PERSONAL
PROPERTY SERVICES
COMNAVSUPSYSCOM hereby delegates authority for PPTOs to authorize or approve
requests for shipment and/or storage of personal property for Navy personnel under the
specific conditions stated in the applicable paragraphs of this publication.
N1005 AUTHORITY OF (FISC) NORFOLK BUSINESS SUPPORT DEPARTMENT
CODE 302 (ACR)
COMNAVSUPSYSCOM hereby delegates authority for FISC Norfolk Business Support
Department Code 302 (ACR) (HHG-AT) to:
A. Receive and adjudicate final settlement of Navy PPMs. Initiate collection of excess
costs by pay account checkage or other appropriate actions.
B. Determine and initiate collection via Defense Finance Accounting Service (DFAS) of
excess costs for packing, crating, hauling, storing, unpacking, uncrating, and/or
transporting personal property.
C. Maintain the PPM Calculator web site located at:
http://hhg.navtrans.navy.mil/pptacalc/calc_main.html.
D. Operate the Navy s HHG Entitlement Helpline at 1-800-***-****, COMM 757-443-
3791, DSN 312-***-**** or email: abqma8@r.postjobfree.com. Interpret, clarify and
apply HHG, mobile home, boat and POV allowance guidance to PPSOs and Navy
members calling the HHG Help-line for assistance.
E. Authorization for the use of constructed weights. See this publication, par. N5320-
D3b.
N1006 DEFINITIONS NOT DEFINED IN JFTR Appendices A
EFFECTIVE DATE OF HOMEPORT CHANGE. The effective date for a homeport
change is the effective date specified in the Chief of Naval Operations message,
changing the homeport of a ship, ship-based staff, or other afloat-based mobile units.
TURNED OVER TO A PPSO. Turned over to a PPSO within the prescribed period is
accomplished when any PPSO receives a request (letter or DD Form 1299) for
shipment or storage on or before 2400 hours of the last calendar day of the specified
time limit. Although physical shipment arrangements are not accomplished within the
Revision 4 1-2
General Provisions And Administration N1007
time limit, the property must be available for shipment or storage concurrently with the
member s request. Actual shipment must be on the first date the PPSO responsible for
the area in which the pickup originates can complete pickup and shipment
arrangements.
DUTY UNDER INSTRUCTION (DUINS). Terminology that may appear in Navy Orders
When the course(s) of instruction is 20 or more weeks at one location.
TEMPORARY DUTY UNDER INSTRUCTION (TEMDUINS). Terminology that may
appear in Navy Orders When the course(s) of instruction is less than 20 weeks at
one location.
N1007 LINKS TO SERVICE IMPLEMENTING GUIDELINES AND THE JFTR/JTR
A. Air Force
1. Air Force Supplement/Joint Federal Travel Regulations Volume 1/Joint
Travel Regulations Volume 2, 1 April 2002 http://www.e-
publishing.af.mil/pubfiles/af/jtf/jftrv1-jtrv2_afsup1/jftrv1-jtrv2_afsup1.pdf
2. Joint Federal Travel Regulations, Volume 1/And Joint Travel Regulations,
Volume 2/Air Force Supplement 1, 4 May 2004 http://www.e-
publishing.af.mil/pubfiles/aetc/jtr/jftrv1-jtrv2_afsup1_aetcsup1/jftrv1-
jtrv2_afsup1_aetcsup1.pdf
B. Army - Army Regulation 55 71 - Cancelled. Please use the following contacts:
2
3
Northeast Region (NERO):
NORTHEAST REGION
CT DE DC ME MD MA NH NJ NY PA RI VT VA WV
Roy Shaw abqma8@r.postjobfree.com 757-***-**** DSN 680
Susan Allen abqma8@r.postjobfree.com 757-***-**** DSN 680
SOUTHEAST REGION
AL FL GA KY MS NC SC TN PUERTO RICO VIRGIN ISL
Patrick Dewey abqma8@r.postjobfree.com 404-***-**** DSN
(312) 367
Patricia Lehman (contr) abqma8@r.postjobfree.com 404-***-**** DSN
(312) 367
WEST REGION
Revision 4 1-3
General Provisions And Administration N1007
CO ID IL IN IA KS MI MN MO MT NE ND OH OR SD UT WA WI WY
AZ AR CA LA NV NM OK TX
Gerard M. Sovie abqma8@r.postjobfree.com 210-***-**** DSN (312)
421
Jon Low abqma8@r.postjobfree.com 210-***-**** DSN
(312) 421
PACIFIC REGION (Includes HI and AK)
Mary Shibao abqma8@r.postjobfree.com 808-***-**** DSN 315 438
KOREA
Robert E. Arnold, Jr. abqma8@r.postjobfree.com DSN (315) 723-
7170
Ronald J. Jakovac abqma8@r.postjobfree.com DSN 315-***-****
EUROPE
Jeffrey R. Schott jeffrey.schott@ eur.army.mil DSN 314-***-****
Army Headquarters G-4:
Jeanette McCants
DSN: 312-***-**** DSN Fax: 312- 224-6013
Commercial: 703-***-**** (Fax) 703-***-****
E-Mail: abqma8@r.postjobfree.com
C. Commandant Instruction M4050.6, Coast Guard Personal Property Transportation
1 Jan 1994 http://www.uscg.mil/ccs/cit/cim/directives/CIM/CIM_4050_6.pdf
D. Marine Corps Personal Property Transportation Manual (Short Title:
PERSPROPMAN) 12 July 95
http://www.usmc.mil/directiv.nsf/0dce83e13c9c8aa685256c0c0066c2e0/9afd683f36d6b
5028525677800661038/$FILE/MCO%20P4600.39.pdf
E. Per Diem, Travel and Transportation Allowance Committee JFTR and JTR
Regulations Online http://www.defensetravel.dod.mil.perdiem
Revision 4 1-4
General Provisions And Administration N2002
CHAPTER 2
GENERAL PROVISIONS AND ADMINISTRATION
N2001 HHG TRANSPORTATION BEFORE ORDERS ISSUED (U5330-G)
Navy members desiring shipment of HHG prior to receipt of orders must obtain a letter
of intent to issue orders from Commander, Navy Personnel Command (NPC).
Shipment must not be made without this letter and other documentation as required in
JFTR, par. U5330-G. Statement of intent to issue orders issued by the member's
Commanding Officer cannot be accepted.
N2002 PROCESSING VENDOR PAY INVOICES
A. General. All invoices must be date stamped the day the signed invoice is received
from the contractor. Invoices must be forwarded by traceable means (e.g., Federal
Express, small package courier, certified mail) to the appropriate paying office. A
transmittal document (original and three (3) copies) must be prepared listing invoices by
number and included as part of the traceable package forwarded to the appropriate
paying office. The original and one copy of the transmittal must be forwarded to DFAS,
one copy to the contractor and one copy retained by the PPSO. Navy PPSOs should
provide assistance to contractors for unpaid invoices that are outstanding for more than
60 days after submission by the contractor. DFAS has a website, www.dod.mil/dfas/
that can be used by the contractor, for payment information on invoices that have been
paid for a period of 30 days after the payment date. The contract/Tender of Service
(TOS) number is needed to verify the status of an invoice on the DFAS web site. If after
60 days the paying office and/or the shipping office cannot determine the status of the
original invoice, a copy of the original invoice must be re-certified and resubmitted to the
paying office for payment. The PPSO has five working days to certify and forward
invoices to the appropriate DFAS location or service s payment office (See Marine
Corps and Coast Guard below).
Any change(s) made to the local vendor invoice submission process by DFAS that was
not disseminated or supported by the Surface Distribution and Deployment Command
(SDDC) and/or NAVSUP should be immediately reported to NAVSUP Code 53.
B. DPM/Vendor Invoices. The PPSO or assigned Contracting Officer s
Representative must review all DPM/Vendor Pay invoices for correctness, annotate the
DD Form 1299 or DD Form 1155 with the contract number, order number, invoice
number, chargeable line of accounting and certify services were received and accepted.
The original and two copies of the vendor s invoice with the applicable signed original of
the DD Form 1155 or DD Form 1299 are forwarded to the appropriate DFAS location or
service s payment office (See Marines Corps and Coast Guard below).
Revision 4 2-1
General Provisions And Administration N2004
C. NTS Invoices. All NTS invoices must be generated via the Transportation Personal
Property Standard System (TOPS). All quarterly invoices must be available for the
contractor between the first and fifth working day after the end of the quarterly billing
cycle. Upon receipt of the TOPS generated invoice from the contractor, PPSO must
make verifiable changes noted by the contractor, sign and forward to the proper
payment office. All Service Orders for Household Goods (DD Form 1164) must be
completed and distributed per Defense Transportation Regulation (DTR), Part IV,
Chapter 406. Navy DD 1164 s mail to: Business Support Department, FISC HHG-AT
4
Code 302, 1968 Gilbert St. Suite 600, Norfolk, VA 23511-3392.
D. Distribution of Invoices
1. Navy. Invoices must be forwarded to the appropriate DFAS/Operating Location
(OPLOC) for payment. A copy of all invoices that include excess costs incurred by
Navy shippers must be forwarded (by fax or mail) with supporting documents (DD
Forms 1299, 1155 or 1164 and a complete set of all applicable orders) to HHG-AT.
2. Marine Corps. Invoices must be forwarded to Comptroller, Transportation
Voucher Certification Branch, 814 Radford Blvd, Suite 20318, Albany, GA 31704-
0318.
3. Air Force and Army. Invoices must be forwarded to the appropriated
DFAS/OPLOC.
4. Coast Guard. Invoices must be forwarded to Coast Guard Finance Center, Attn:
HHG Section, 1430A Kristina Way, Chesapeake, VA 23226-1000.
N2003 QUALITY ASSURANCE
A. INSPECTIONS. PPSOs must inspect, at a minimum, 25 percent of "all" personal
2
property shipments monthly. Phone surveys are an acceptable method to accomplish
this requirement. When a phone survey is performed the PPSO must note on the DD
Form 1780, "Inspection performed by Phone Survey". Physical inspections shall be
performed for all Bluebarks. All other physical inspections will be completed as deemed
necessary by the PPSO.
NOTE: When conducting phone or physical inspections, PPSO representatives
shall remind the customer to complete the DOD Customer Satisfaction Survey
(CSS).
B. DOD Customer Satisfaction Survey. DTR, Part IV Appendix T attachment T6
2
applies.
N2004 NAVY WORLDWIDE LOCATOR
Revision 4 2-2
General Provisions And Administration N2007
The Navy Worldwide Locator at NPC provides current duty/residence address for active
duty/recently separated or retired members. Routine requests can be faxed to
901-***-****, DSN 312-***-**** or mailed to NPC, Code 312E, 5720 Integrity Drive,
Millington, TN 30805-3120. All written requests must be on Government letterhead,
state the purpose of the request, and contain the statement: The following information
is being requested in the performance of official Government business. In emergency
situations PPSOs may call NPC at 901-***-****/DSN 312-***-**** (primary) or
901-***-****/DSN 312-***-**** (alternate) for address information.
In instances where the member has been separated from all duty (regular and reserve)
for more than 18 months, a request for address must be forwarded in writing to the
National Personnel Record Center, 9700 Page Blvd., St. Louis, MO 63132-5100.
N2005 REIMBURSEMENT OF INSPECTION AND TREATMENT OF GYPSY MOTHS
The U. S. Department of Agriculture has the authority to impose civil penalties against
individual owners and TSPs found to be moving Outdoor Household Articles that harbor
life forms of the gypsy moth. Members who choose to self-inspect and, if necessary,
treat their own property may be subject to fines if a later inspection reveals life stages of
the gypsy moth are present.
All shipments (domestic, international, NTS or SIT at origin) picked up in high-risk
areas, must be inspected prior to movement. It is most important that counselors
ensure members moving out of a gypsy moth risk area are properly counseled as to
which shipments will be affected and that it is the member's responsibility to obtain and
provide to the TSP a certificate of inspection, when required.
The cost of inspection for gypsy moths is a reimbursable expense for both civilian and
military members. Navy members may also claim reimbursement for necessary
treatment of gypsy moths.
N2006 RETENTION OF PERSONAL PROPERTY RECORDS
3
All personal property shipping and receiving records must be retained for a minimum of
6 years and 3 months from date record is complete. Records exceeding the retention
period may be disposed of by the local PPSO. SECNAV M-5210.1 of November 2007
(SSIC 4050 & 4610).
N2007 PROCUREMENT, USE AND CONTROL OF GOVERNMENT OWNED TYPE I
OR TYPE II HHG BOXES
Reference DTR, Part IV, Appendix G
A. Procurement. The procurement, initial distribution and redistribution of Type I
demountable HHG and Type II demountable HHG boxes is under the control of the
Revision 4 2-3
General Provisions And Administration N2008
Commanding Officer, FISC Norfolk. Local procurement must not be made without prior
approval of FISC Norfolk
B. Use. Demountable and non-demountable HHG boxes manufactured per Federal
Specification PPP-B-580 must be used only for HHG and UB of personnel who are
authorized shipment or storage under the authority of the JFTR, Volume 1. HHG boxes
procured, positioned or repaired by funds administered by FISC Norfolk are to be used
exclusively for personal property shipment and/or storage of U.S. Navy military
personnel. HHG boxes received with inbound shipments are to be utilized for
shipments, regardless of service, on a first come first served basis. In instances when
inbound boxes are not available for outbound non-Navy military, Army, Air Force, Coast
Guard or Marine Corps sponsored shipments, the packing and crating contractor may
be authorized by the PPTO to construct the required shipping boxes and the costs
thereof are charged to the accounting data shown in the member's PCS orders. In
those instances when inbound boxes and/or the packing and crating contractor
constructed boxes cannot be obtained, a special message report must be submitted to
FISC Norfolk, citing the circumstances and requesting authority to utilize FISC Norfolk
controlled boxes. Such use is subject to reimbursement by the Service concerned for
the procurement, positioning, and/or repair cost as may be applicable to the boxes
actually utilized. Government HHG boxes are to be used for shipments being returned
to CONUS for non-temporary storage and for those lots being stored in Government
facilities.
Any unusual requirement or un-projected excess of boxes is reported to FISC Norfolk
on an "as occurring" basis.
C. Control. Activities receiving shipments in Type I or II HHG boxes must ensure that
contractors either return all such boxes to the nearest naval activity or retain the boxes
for future shipments. The PPTO may authorize a Navy contractor to have on hand a
quantity of Type I or II household goods boxes to meet future requirements. In such
instances, the transportation officer must ensure that the contractor maintains a record
of the boxes received and used. Transportation officers must verify monthly, the
quantity of contractor held Government owned HHG boxes on hand. Government
owned HHG boxes must be stored under cover at all times to hold deterioration to a
minimum. Repairs must be made to Government owned HHG boxes when practical to
render them fit for reuse. When inspection reveals individual boxes should be surveyed
because of conditions beyond economical repair, disposition is to be handled locally.
2
N2008 EMERGENCY PREPARATIONS This paragraph is in addition to current DTR
and SDDC guidance.
4 A. General
In preparation for destructive weather or other natural/man-made disasters, Personal
Property Shipping Offices (PPSOs) should take steps to ensure the data and
operational capabilities of the office will not be severely impacted during or after the
event.
Revision 4 2-4
General Provisions And Administration N2008
B. Preparations Prior To Emergency. Before securing the office prior to the arrival of
4
the event, time permitting :
1. Print reports of all storage lots (SIT and NTS) using the following instructions:
2. Print a TDR Extract for each destination rate area. The TDR Extracts can be
used to award and document tonnage to maintain TDR tolerance.
3. Take contact information regarding agents in your AOR with you.
4. Determine your emergency phone numbers, cell phone numbers and alternate
POCs and notify NAVSUP Code 53 via phone or email.
C. In The Event Of An Evacuation
1. Ensure the backup records are evacuated to a safe secure location.
2. Notify SDDC Help Line at 800-***-**** or email abqma8@r.postjobfree.com
of the situation and request they generate copies at their location as well. Notify
COMFISCS Products & Services POC as well.
3. Take contact information regarding agents in your AOR with you.
4. When safely out of the evacuation area, contact COMFISCS and NAVSUP Code
53 via the Navy HHG Entitlements Helpline at 800-***-**** or email
abqma8@r.postjobfree.com with updated emergency contact information (cell or
alternate landline phone numbers), damage reports, operational status and any
other pertinent information available.
D. After The Evacuation Is Lifted
1. Contact COMFISCS and NAVSUP Code 53 via phone or email with update of
the situation in your AOR. Provide contact information, operational status and any
other pertinent information.
2. Within one week, provide COMFISCS and NAVSUP Code 53 a report of any
damage (as a result of the event) for all members HHG stored within the AOR.
Revision 4 2-5
Funding and Accounting N3000
CHAPTER 3
FUNDING AND ACCOUNTING
N3000 FUNDING OF NAVY PERSONAL PROPERTY SHIPMENTS
A. General. The cost of personal property transportation, storage and services is
charged for fiscal accounting purposes, to the funding source in change-of-station
orders or other transportation authorization. Shipment, drayage, storage, and related
services may be procured under a Bill of Lading (BOL)/International Through
Government Bill of Lading (ITGBL), or contractual services including the TOS and
purchase orders. All requests for shipment, drayage, storage, or related services must
be supported by orders containing a funding citation to support payment thereof. The
Transportation Account Code (TAC) must be used on BOL/ITGBLs and the verbatim
(on form) accounting data should be used on TOSs, contracts and purchase orders.
TACs are further explained below.
The following is an example of a Navy TAC structure for an officer to his duty station in
the U.S. for the purpose of training, detached 01NOV 97.
Position 1234
Transportation account code applicable: N3K8
First position: Navy TAC always prefixed by N
Second position: Purpose identification code
Third position: Code for month of detachment and, in
some instances, the month of shipment
Fourth position: Last digit of the fiscal year of
detachment or fiscal year of shipment
B. Contractual Services (Including NTS). Use the entire accounting citation as
shown in the change-of-station order or other transportation authorization plus the
object class and functional account number as shown below. Exception: As provided in
the Navy Financial Management Regulation, Vol. 10, the cost for NTS must be charged
directly to the appropriation when such expenses are incurred regardless of the fiscal
year stated in the appropriation data.
The following is an example of Navy accounting citation
1. Military Personnel, Navy (MPN), NDG* 17*1453. 2252 (OBJ) ( FAN ) G
000022 AM DG*1AA DG*987654321
2. Training and Active Reserves (RPN/TAR)
Revision 4 3-1
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Funding and Accounting N3000
2
NAS* 17*1405. 225A (OBJ) ( FAN ) G 000022 AR AS*125 AS*876543210
TAC
*Fiscal Year
Appropriation
*Fiscal Year
Subhead
Object Class:
022 Transportation of Things
025 Non-temporary Storage
Functional Account No.
74476 Contractual Services of packing,
crating, drayage, or hauling, temporary
storage, and unpacking of HHG not
covered by PPGBL or NTS.
74477 Contractual Services for NTS
of HHG including packing, handling,
drayage, or hauling, and unpacking
incident to NTS and not covered by
PPGBL.
74483 Self-Procured Move.
74576 Contractual services for
preparation and storage of POV
Rank/Rate Code
Accounting Activity
Customer Identification Code (CIC)
Cost Code
C. Conversion on Navy Enlisted Specialty Rating Abbreviations to Pay Grade.
The abbreviations for Navy enlisted (specialty) ratings contain various alpha and
alphanumeric combinations consisting of two to five digits. Rating abbreviations which
contain three or more digits may be converted to pay grade with the last digit(s) of the
abbreviation ends as indicated in the following example:
Revision 4 3-2
[ Return to Table of Contents ]
Funding and Accounting N3000
Last Digit(s) Rate Title
Contact this candidate