Resume

Administrative Assistant Executive

Location:

Putnam, CT

Posted:

November 16, 2012

Contact this candidate

Resume:

Third year Energy & Sustainability Policy student at Penn State University, through World Campus.

Resume

Kelly M. Haare

**** ****** **.

Breinigsville, PA 18031

610-***-****

abpn0z@r.postjobfree.com

SUMMARY

Executive Assistant with 14 years experience supporting C-level executives and functional teams. Expert computer skills; high level multi-tasking, time management and organizational experience; superior written and verbal communication; project management and teamwork experience. Highly skilled in travel arrangements, calendar management, event planning, expense reporting, file maintenance, contact management, and correspondence. Confidential, independent and professional partner.

SKILLS

Certified Microsoft Office Specialist - MS Office XP, 2003, 2007 & 2010

SharePoint document sharing

Various accounts payable & expense reporting intranet systems

Typing Speed: 70 WPM

EDUCATION

Penn State University, World Campus

Energy & Sustainability Policy B.A., Current student

Courses taken include: Energy & Sustainability Policy Orientation, Geographical Sustainability, Environmental Science, and Energy Economics

Lehigh Carbon Community College, Schnecksville, PA

Business Administration A.A., Degree Awarded 12/2010

Magna Cum Laude, 3.85 GPA

Member of Phi Theta Kappa Honor Society and Kappa Delta Pi Business Honor Society

Dean's List - Fall & Spring 2008, Fall & Spring 2009, Fall 2010

Courses taken include: Accounting, Business Management, Micro & Macro Economics, Marketing, Business Law, Computers & Applications, Psychology, Sciences, Communication, English Literature, and Psychology

EXPERIENCE

ProLogis, Allentown, PA

Sr. Administrative Assistant, 10/2008 - Current

Assistant to SVP, Regional Director

Travel Arrangements, Expense Reports, Calendar Management

Event planning, Meeting Arrangement

Property Management Administrative Assistant for 29 properties and 38 customers

Accounts Payable Processing, Contract Administration

Manage Property and Customer data in Yardi database

Improved Customer and Vendor file compliance from 82% to 98%

Maintain Customer, Vendor, Property and Marketing Files

Maintain G&A budgets, Run various financial, maintenance, and contract reports

Sustainability Champion for PA Market

NutriSystem, Inc., Horsham, PA

Executive Assistant, 9/2007 - 10/2008

Executive Assistant Support to President & CEO, Sr. VP of Business Development

Secondary Support for CMO, CFO, VP of Supply Chain, HR Director

Customer Service Support for VIP clients

Research Marketing & Branding trends

Creation and Editing of Management Presentations, Reports, and Communication

Event Planning for all Corporate Meetings

Office Administration including Office Supply Ordering and Equipment

Direct Group, Pennington, NJ

Executive Assistant, 11/2005 - 9/2007

Assistant to CEO, CFO and VP of Associate Development

M&A Team Member - Assist with Due Diligence and Integration Process

Led weekly status calls for three acquisitions in 2007

Support top client sales efforts through travel & meeting coordination, sales presentations, introductory materials

Event planning for all client functions

Manage administrative team throughout organization

Define, recruit and train for three newly created senior support positions

Organize employee recognition events & employee charity programs

Liaison with industry related associations and organizations

Prince Sports, Inc., Bordentown, NJ

Executive Assistant, 11/2003 - 06/2005

Assistant to CEO, CFO and COO

Event Planning for On and Off-Site Board, Senior Management, and Sales Meetings

Creation and Editing of Management Presentations, Reports, and Communication

Liaison with Executive Management, Board of Directors and International Offices

Provide Administrative support for Legal, Payroll, and Human Resources functions

Organize all employee relations campaigns, including events & incentive programs

Merrill Lynch Investment Managers, Princeton, NJ

Senior Administrative Assistant, 10/2000 - 11/2003

Institutional Investment Division

Administrative Assistant to 2 Managing Directors, 3 VP's, 2 AVP's, and 10 Analysts

Travel Arrangements, Calendar Maintenance, Meeting Coordination

Power Point Presentations for Client & Consultant Meetings

Assist with the creation and distribution of RFPs

Create correspondence, spreadsheets, maintain databases

Event planning for on and off-site meetings

Point of Contact for all Defined Benefit Consultants; Union and Government Pension Reps

Liaison with Corporate Sponsorship programs including United Way, Trenton Area Soup Kitchen

Tommy Hilfiger, Inc., Dayton, NJ

Human Resources Administrative Assistant, 07/1996 - 10/2000

Administrative Assistant to VP of HR

Domestic and International Travel arrangements, expense reports, calendar management

Maintain employee database for New Hire Processing, Employee Status Changes, & Terminations

Benefits Enrollment, Changes, and Terminations for Medical, Dental, Life, STD, LTD, & FSA's

401k Administration including enrollments, changes in contributions, and terminations

Ensure all paperwork is returned and complete for On-boarding, Payroll & Benefits Administration

Assist store managers nationwide with recruiting, training, and employee relations efforts

VOLUNTEER ACTIVITIES

Stone Field Stables, Coopersburg, PA

Riding Club Secretary & Event Planner, 2010 - Current

Prepare all publications, minutes, communication

Plan and organize clinics, fundraisers, & special events

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