CECILIA TAVAREZ

*** *. ****** ******, ******, NJ 07105

646-***-**** abpbwh@r.postjobfree.com

Experience:

Girl Scouts of the USA

*/** *******

EA to the VP of Global Dept/Project Coordinator

Provide overall support and quality control management in day-to-day activities for the Global

team, as well as, collaborate with other departments.

Calendar management scheduling appointments, travel arrangements, expense reports.

Coordinate projects, meetings and conferences from start to finish (which includes drafting and

designing PowerPoint presentation and all necessary materials, booking/ setting up of rooms,

overseeing A/V requirements, arranging for and/or setting up refreshments or meals for guests at

national headquarters or outside areas.)

Update and manage department budget, and process all Finance/HR forms for staff/clients such as

check request, reimbursements, payroll, etc.

CMG Productions Inc, Marina Maher Communications, TouchTunes Music Corp, Warnaco, Inc.,

Conde Nast, Redcats USA, Intermix, Giorgio Armani, Aeropostale, MTV Networks

(TEMP ASSIGNMENTS)

Executive Assistant 4/07-2/09

Personal/business travel arrangements, personal shopping, bank deposits

Maintained calendars and responsible for setting up all meetings/appointments

Coordinated internal/external staff meetings and helped in preparation.

Created and edited PowerPoint presentations and Excel spreadsheets

Created memos and correspondences; sustained an organized filing system.

IC Isaacs & Co., New York, NY 7/06-4/07

Executive Assistant to the CFO/Chief of HR

Coordinated appointments and meetings; provided all materials required for meetings .

Prepared proposals and contracts; drafted letters, other correspondences.

Processed monthly expense reports; created and updated personnel and financial files/records.

Established and maintained attendance, records of sick/vacation days, hourly time sheets

Typed promotion announcements, salary adjustments, and other personnel forms

Scheduled interviews, processed new hire paperwork, posted job listings, contacted recruiters.

Assisted employees with personnel related questions such as benefits, policies.

Organized & coordinated tradeshows & company events, such as, holiday parties, benefit fair.

Supervised temps, freelancers, assisted with managing office and showrooms.

Concept One Accessories, New York, NY 2/05-7/06

Executive Assistant to VP of Design/Licensing Coordinator

Arranged domestic and international travel, hotel/car reservations.

Submitted all artwork and prototypes to licensors for approval

Entered and maintained AS400 database and updated system.

Created reports/charts and maintained stylebook archive for the company.

Created memos and correspondences; sustained an organized filing system.

Prepared visual presentation using Keynote and design boards.

Maintained confidentiality with sensitive information/issues.

The Apparel Group, New York, NY 2/03-2/05

Executive Assistant to Senior Design/Design Coordinator

Assisted with product development, such as: sourcing trims, sketching, preparing tech packs,

corresponded with oversea manufacturers, measured/fitted samples, checked lab dips.

Performed a wide variety of executive secretarial and administrative duties.

Fashioned presentations and assisted in meeting preparations.

Followed up with daily vendors and clients via e -mail communications

Gianni Sportswear, Ltd., New York, NY 10/99-2/03

Executive Assistant to VP of Sales

Prepared weekly selling reports.

Managed sales office and showroom.

Coordinated sales meetings and appointments with buyers.

Helped prepare presentations for meetings.

Handled all incoming and outgoing mail.

Produced a tracking and archiving system for sales team.

Education:

B.A., Studio Art, CUNY City College, Expected: 2012

Skills:

MS Word, Excel, Outlook, PowerPoint, Access, AS400, Colour Matters, Adobe Photoshop, Illustrator,

InDesign, Keynote, Lotus Notes, Lotus 1-2-3, QuickBooks, Solomon, GoToMeeting/GoToWebinar,

Mac/PC User. Bilingual: Spanish

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