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Administrative Professional

Location:
CA, 95051
Posted:
March 15, 2013

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Resume:

Nikki O'Reilly

Santa Clara, CA

408-***-****

abopj8@r.postjobfree.com

OBJECTIVE

Administrative Assistant/Coordinator

QUALIFICATIONS

Over fifteen years Executive Administrative and Project Coordination

experience. Able to work independently with a positive, professional

attitude and confidential manner within multiple functional groups,

including B.O.D.'s. Advanced computer skills, including: MS Office,

Outlook and SAP.

EMPLOYMENT

11/2012-1/2013 (Seasonal)

Coordinator

UPS, Sunnyvale, CA/Contracted through inSync Staffing, Chicago IL

Helper-Driver Coordinator for UPS' Santa Clara/Sunnyvale Dispatch Center

4/2007 - 4/2008

HR/Staffing Coordinator

Mattson Technology/Contracted through Coast Personnel, Fremont CA

Provide overall support two Senior Directors in Talent Management & Total

Rewards of the Organizational Capability group. Routing resumes,

scheduling interviews, coordinating candidate travel, maintaining

requisitions, ensuring that offer and acceptances are managed. Responsible

for supporting all aspects of training on a global basis. Focus on

improving processes, setting up and rolling out those ATS and HRIS systems

while integrating with SAP. Responsible for data integrity organizing, and

maintaining files.

1/2007 - 3/2007

Executive Assistant

Mattson Technology/Contracted through Coast Personnel, Fremont CA

Assistant to COO/President. Key functions are calendar management,

domestic and international travel planning, meeting coordination, including

preparation and follow-up. Coordination of monthly BOD reports. Contact

database maintenance. Presentation development. Act as interface/liaison

between COO and internal/external contacts.

8/2006 - 1/2007

Executive Assistant

Ultratech, Inc/Contract through Advanced Technical Resources, Sunnyvale CA

Field calls for Corporate Service Department and VP. Manage calendar.

Written correspondence for legal, insurance, real estate related issues.

Database maintenance. Support departmental accounting/ledgers, including

monitoring monthly/quarterly and budget versus actuals and accruals.

Monthly Activity Reports and Operations Review compilation, editing,

updating and publishing to CEO and CFO. Work with on-site Travel

Coordinator with day-to-day travel and management.

1/2006 - 5/2006

Executive Assistant

Hyperion/Contracted through Advanced Technical Resources, Sunnyvale CA

Duties include providing administrative support to the VP of Global Partner

Sales. Handling customer communications (internal and external), filing

(electronic and paper) organization and management, word processing, and

spreadsheet maintenance. I work with a diverse group of important external

callers and visitors as well as internal contacts at all levels of the

organization. Worked on assignments that are complex in nature, where

considerable judgment and initiative are required in resolving problems and

making recommendations. Provide guidance, direction and information to

employees and managers on specific situations that may arise.

2003 - 2004

Field Service Coordinator

Electroglas/Contracted through Advanced Technical Resources, Sunnyvale CA

Administrative support for field-based activity within a regional field

service office. Worked closely with Field Service Manager, Field Service

Engineers, Team Leads and Logisitcs Support to assure comprehensive data

entry and organization of records with regards to all aspects of field-

related activity. Provided daily tracking/status report of open calls with

advance notification of potential technical escalation requirements.

Handled incoming/outgoing mail/fax/courier needs. Maintain

contract/PO/quote files and necessary databases. Maintain calendar of

scheduled service activities and vacations. Performed Clarify Case data

entry.

1997 - 2002

Executive Assistant/Sales Coordinator

Palm, Inc.

Provided administrative support to VP of Business Development/Sales, OEM,

Enterprise, their teams along with the Sales Controller. This included

complex scheduling, managing domestic and international travel

arrangements, preparation of many Powerpoint presentations along with

coordination of multiple Sales Team Motivational Conferences, meetings and

special projects. Main liaison between Business Dev/Sales and Engineering

Depts. Created Sales Contact Databases and web-enabled them for intranet.

Received two quarterly 'Top Sales Team' Awards.

1995 - 1997

Sales/Marketing Administrator

Information Builders

Responsible for administrative/project coordination functions of a software

sales and marketing office. Administrative support for Pacific Coast

District Manager. Assist the Accounting Department with billing and

collection issues. Managed the Administrative Department. Received

multiple Quarterly Sales Team Awards.



Contact this candidate