SYLVIA TAYLOR

***** ****** ***** ***** #****

Pearland, Tx 77584

832-***-**** Cell

abojli@r.postjobfree.com

Summary

An accomplished, reliable and hardworking professional with more than 15+ years’ experience in

providing senior level project administrative secretarial, and operations support within project service

environment. Proven abilities in all aspects of coordination, program planning, administration and

budgeting. A work that reflects competence, and confidence underscored by personal commitment, and

performance as a team player.

Technical Skills

Fluent in English, and Spanish with oral and written skills in both languages.

Experienced working with the following software’s: Microsoft Office 2007/XP, Visio, Adobe Acrobat, Lotus

1-2-3. PeopleSoft, Coreworx, Encompass (Access Database), Filene, Document Management System

(DMS) (Procurement), SAP, Documentum, Doctoral, Portal, Citadon, room. DocTrax, Sharepoint-Portal,

Metaltrace, JD Edwards, ScanStation, Livelink, Concur, PhotoPublisher.

Education

HCC (Professor) Houston, Tx – MS DOS Computer Studies

New Horizon Computer Learning Center –

Microsoft Word – Certified 1996

Microsoft Project 2007 (Levels 1 & 2) Certificate of Completion

Computerized Business Systems - Certificate of Completion

Business Institution Seminars – Inner Office Communications and Office Procedures and Management

EXPERIENCE

Career Network Personnel – Contract Work – Houston, Tx Jan 2013 – Present

• Providing assistance to the Engineering Project Manager.

• Typing up datasheets, Scope of Work, Specs., etc.

• Assisting with Squad checks – helping the Lead Discipline signs off on the documents or

he has someone assisting him with signatures.

• Excel spreadsheets updated daily

Middough, LLP (thru GAS Unlimited Personnel) – Houston, TX April 2011 to Dec. 2012

Technical Project Assistant - EPC 2 Topsides for Marine Well Containment Company

• Provide secretarial services for the Project Manager and project engineers and discipline

groups.

• Responsible for formatting all documents using the template (datasheets, SOW, Specs, etc)

• Responsible for submitting all documents to DocMaster for distribution. (Hard copy/PDF

copies).

• Created a database to keep up with all the datasheets that were being submitted to

DocMaster for each discipline. (Excel).

• Develop a database (Excel) for all the Scope of Work/Datasheets that had already been sent

to Document Control for Distribution to the Vendor.

• We used (DocMaster) to search for files and print from Document Control.

• Email notifications were sent out to Document Owners via electronic file to the (DocMaster)

drop box to contractor.

• Responsible for ensuring the timely turnaround of documents and regularly reporting to the

work teams the status of outstanding documents (DocMaster) through the direction

established by the document owner, whether the document was electronic or hard copy.

• Responsible for Squad Checks – Doc. Control would bring me the folder for the disciplines to

review and it was up to me to get the Folder to the Squad Table – they only had five days to

review.

• After five days, I would hand over the folders to the individual discipline to review and

comments and sign.

• Designed a spreadsheet in order to be able to manage the Squad Table because we receive

so many folders and no one knew where they were or who had them last. Once I created the

spreadsheet the client was so happy that they ask me to explain to them what each of my

columns meant – (it was only for my use at the time; then the client liked it so much that they

now use it for their weekly meetings.

Document Control - supporting the EPC 2 Topsides for Marine Well Containment Company.

The MWCS Project is a joint industry effort to develop a rapid response system that will be

available to capture and contain oil in the event of a potential future underwater well blowout

in the deep water Gulf of Mexico.

• Maintain a filing system and record copies of project or departmental documents such as:

engineering design, procurement and supplier documents, manuals and procedures,

communications, or any other department-specific materials.

• Assists in developing, establishing, and implementing administrative and clerical procedures

for the flow of correspondence, including distribution of incoming and outgoing documents.

• Sets up and maintains filing system for project or department documents, including

documents such as correspondence, procedures, original drawings, material requisitions,

data sheets, and various electronic storage media.

LyondellBassell (thru CDI Engineering Solutions) - Houston, TX Jan. 2011 to April 2011

Client Services Analyst – US Fuels/Olefins Supply Chain

• Responsible for the accurate and timely entry of all pertinent data and transactions in

(SAP/Livelink) and other company computer systems.

• Maintain accurate and real time inventory position, and the utilization of analytical tools to

understand, solve, and present business problems and treads.

• Provided experience with direct contract order management in ( SAP) together with inventory

management or logistics coordination.

• Reviewed sales and purchase contracts for LyondellBassell’s Refined fuels, Feedstocks

products.

• Resolve any objections and differences between LyondellBassell’s contract and the partner’s

contract.

• Manage all documentation through appropriate electronic files.

• Completed the Goods Receipt(GR) in (SAP/Livelink) to facilitate timely vendor invoice

payment.

• Monitor daily the information log of the scheduling system interface to ( SAP) and resolve all

errors.

• Work with IT and the analysis to correct system issues which cause the errors.

• Assist the price analyst with invoices – make corrections in (SAP) and then GR (Good

Receipts) the invoices.

• Worked a non-compliance form when the vendor wasn’t set up in the ( SAP) system for

payment.

• Show strong teamwork, organization skills, initiative, verbal and written communication skills

and strong work ethic.

GE Oil & Gas (thru Adecco Personnel) - Houston, TX May 2010 to Jan. 2011

Document Control (Building Databooks)

• Prepare Databooks for various projects using Metaltrace/JD Edwards.

• Worked up all arts and crafts for the books (C of C, Work Orders, MTR’s).

• Provide lead purchasing support to Data Book Team.

• Technical reporter for all Engineering/Manufacturing Defects (Hydranet).

• Build backlogged and concurrent data books.

• Created and implemented a system that would keep live updating metrics (Excel).

• Assist in customer review and submittal of data books and other controlled documents

(Metaltrace).

• Assist personnel for the purpose of contributing to the efficiency and effectiveness of the

team.

• Receive, track, and respond to reports of issues and enhancements reported by users, and

forwards to the department supervisor for the purpose of analysis and corrections.

(Metaltrace).

Shaw Energy and Chemicals - Plant Services - Houston, TX March 2007 to Sept. 2009

Technical Procedure Specialist/Project Assistant

• Project: ExxonMobil

• Edit documents in the correct format (MS Word)

• Utilized the (SharePoint-Portal) for maintaining and uploading document for the engineers, as

well as running finalized reports (Excel)

• Assist with printing out P&ID’s (AutoCad) for the procedure from the (SharePoint-Portal)

• Work included receiving the electronic Engineering files via email, tracking transmitting and

archiving documents by transferring the electronic files from email/scanner into the

(SharePoint-Portal) through the direction established by the document owner, whether the

document was electronic or hard copy

• The Tech Publications Specialist would coordinate aspects of preparing simple to moderately

complicated technical documents including, but not limited to procedures, project plans,

reports, correspondence, and presentations. Convert all document into (Adobe Acrobat)

before inputting to (Sharepoint).

Mustang Engineering, L.P. - Houston, TX March 2003 to Nov. 2006

Sr. Procurement Project Assistant - Citgo, ULSD, SBL, ISBL, Corpus Christi, Lemont

(SBL & ISBL 7.5 Mil Projects)

• Provide secretarial services for the engineers and project manager and multiple discipline

groups.

• Work up transmittals (eRoom/Filenet)and distributions of bid inquiries, vendor quotes, and

purchase orders, change orders, ISO's, P&ID's and drawings.

• Prepared vendor RFQ (Bid Package PDMC), proposals, and study reports, project

specifications, create and maintain spreadsheets (Excel) for tracking purposes.

• Process all input of Purchase Orders/Change Orders/Requisitions & Inquiry Packages

(PDMC).

• Create and maintain purchase orders files, file hard copies and electronic copies (Convert to

Adobe Acrobat).

Document Control Specialist - Citgo, ULSD, SBL, ISBL, Corpus Christi, Lemont

(SBL & ISBL 7.5 Mil Projects)

• Duties included receiving electronic Engineering files via (eRoom/Filenet)(Adobe Acrobat),

tracking transmitting and archiving documents by transferring the electronic files from

(eRoom)scanner into the Filenet Document Management System (DMS) through the direction

established by the document owner, whether the document is electronic or hard copy.

• Email notifications are then sent to the Document Owners via electronic file to the

(eRoom/Filenet) drop box to contractor.

• Responsible for ensuring the timely turnaround of documents and regularly reporting to the

work teams the status of outstanding documents (Citadon) through the direction established

by the document owner, whether the document was electronic or hard copy.

Sr. Project Assistant/Document Control - Tahiti Project for Chevron Texaco

(Umbilical’s and Export Pipelines (Subsea-Topside-Upstream)

• Assist with the design to process and keep track of the Project Decision Records (Citadon)

(DMS).

• Manage to take control of the Tahiti Project Decision Records (eRoom).

• Kept documents moving through the approval process, documented progress in (Excel).

• Upload documents to (eRoom) (Document Control Database)updated when new versions/

revisions were issued, and converted to (Adobe) for final version.

• Kept the Actions Items List updated from team notes and weekly meetings (eRoom).

• Assist Manager with his calendar, outlook email, and weekly reports. Formatted documents

(especially Excel) for printing and plotting.

• Use (Roxio) for burning CD's and labeling for distribution to our clients.

• Prepare manager's monthly expense report (In-house System).

• Maintain department filing system (Adobe Acrobat) (eRoom-Chevron Filing system) and

(Citadon – Mustang), inputting transmittal information into multiple databases.

• Typed up specifications. (MSWord).

• Mustang filing system (Citadon Document Control).

• Chevron’s filing system (eRoom Document Control).

GlobalSanteFe - Houston, TX Feb. 2001 to May 2003

Sr. Project Secretary

• Jack Up New Build Program/Techops

• Provide secretarial services (Mircrosoft Word) for Jack-up New Build Project Director.

• Maintain department filing system, and inputting training information into multiple databases

(SAP).

• Developed 16 Manuals with GSF policies and procedures as set forth on Internal Safety

Manuals (ISM) related to administrative routines.

• Create various spreadsheets (Excel)(Adobe Acrobat) for tracking purposes and department

distribution.

• Scheduled potential 'ideal candidates' for our Monday Morning Interview process.

• Coded and verified invoices (SAP) and expense reports for recruiters and team members.

• SAP was used to generate invoice running log of payments and outstanding invoices.

• (Sharepoint) was use for our document controls database.

Parsons Energy & Chemical Group, Inc. 1998 to 2001

Sr. Project Secretary/Procurement Technician/Document Control

• Project: OxyChem Mact Project

• Designed presentations for Project Managers and Directors using ( PowerPoint) for the

OxyChem Mact Project

• Maintained an (Excel) correspondence log between the contractor and client

• Coordinated executive travel and all expatriates travel to and from jobsites (Travel Software)

• Provided (Excel) reports on a weekly and monthly progress

• Scheduled and coordinated weekly meetings for on/off site facilities with clients including

food, audio/visual set ups, materials and supplies

• Updated the weekly (Excel) Material Management Status Reports for Procurement to view

project equipment status

• Continued to take support classes for the software being used at Parsons (Adobe Acrobat)

Document control (Encompass)

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