Project Manager Assistant

KATHRYN STEPHENS

**** ***** ** *******, ***** *7016 Phone 713-***-****

Email: *************@*****.***

SUMMARY

Traffic Coordinator/Expeditor with 17 years of experience in importing and

exporting, bulk and container freight for the Oil Field Industry. Effective

in meeting company needs in a timely manner. Maintaining vendor contacts,

billing inquiries and ensuring all data entered into system is updated and

accurate.

SKILLS

JD Edwards,Mepaw, Microsoft Word, Microsoft Excel, AS400, Clear Orbit,

Oracle

Customs & Letter of Credit Training Seminar

Business and Re-Innovation Implementation Focus Training Safety Class 1

Military Experience: U.S. Army, 3yrs Rank (E-4P) Honorable Discharge,

Active Duty: Desert Storm

EDUCATION

Forest Brook Sr. High, Houston, TX (1982)

EMPLOYMENT

Dow Chemical, Houston Texas May 2012 to Present

Expeditor

Contractor/G-Tech Agency

. Monitor and report suppliers,subcontractors activities and

deliverables in accordance with the integrated project schedule.

. Assure that supplier products (documentation and hardware) meet

Sadara timeline, project and commercial requirements.

. Work with suppliers and other project team members to resolve schedule-

related problems quickly, economically and effectively .

. Work invoice resolutions to ensure proper billing.

. Ensure all documentation is uploaded in MST Tracker, such as ECA

Schedule 12, Letter of Credits, Bank Guarantee signed PO

Acknowledgements, PO Approval Forms.

. Placed calls to vendors to ensure material delivery status and or

documents on time for delivery within Sarada's time line of shipments.

GE Aero Energy, Houston Texas

Expeditor

Mar 2009 to Feb 2012

. Monitor and report suppliers,subcontractors activities and

deliverables in accordance with the integrated project schedule.

. Assure that supplier products (documentation and hardware) met the

customer, project and commercial requirements.

. Work with suppliers and other project team members to resolve schedule-

related problems quickly, economically and effectively .

. Work invoice resolutions to ensure proper billing.

. Maintain all reports for GE Americas and GE Europe (Rheden ) team

members.

. Placed purchase orders for services and project need.

. Placed Quotes with suppliers for material order request.

. Tracked and updated and maintained Bill Of Lading for all project

material from supplier to end destination.

WTS Agility Logistics Expeditor II Mar 2006 -

Feb 2009

. Coordinating the receipt of goods, materials, and engineered equipment

in support of Marathon Oil Co.

. EG, EGLNG, OPPS, Phase I & Phase II Housing Projects, and other

Projects located in Malabo,

. Equatorial Guinea. Liaise with Procurement Specialist and other

Projects Management staff to ensure all

. Assure that supplier products (documentation and hardware) meet the

customer, project and Bill of Lading requirements.

. Work with suppliers and other project team members to resolve schedule-

related problems quickly, economically and effectively.

. Provide inbound shipping information to job site personal relating to

anticipated delivery dates, photos off load, rigging requirements to

off load the shipment and storage requirements.

. Prompt notification to engineering and project management when

specifications and/or scope changes adversely impact project schedule.

. Report weekly to Project Manager the current status of critical

engineered equipment

. Liaison between Corporate Office and Field Procurement

. Working knowledge of procurement techniques, procedures and policies.

Open Tech Expeditor/Warehouse Assistant Mar 2005 - Mar 2006

. Placed orders for all products and material with vendors.

. Negotiated discount structures, delivery schedules and quantity,

purchase pricing with vendors to ensure Open Tech purchases of

products and materials are made at the lowest possible cost.

. Notified Project Manager, Field Supervisor, Project Designer and

Accounting of each order received for their jobs.

. Purchased, received, stocked, shipped and inventoried all products in

the prescribed manner and according to policy.

. Worked in a constructive and positive manner with all internal

employees, external customers and vendors to ensure all product and

material purchases and deliveries are executed on time.

. Called customer to inquire status of payments of past due accounts.

Resource Rig Supply, Inc./Global SantaFe

Traffic Coordinator/Expeditor Aug 2000 - May 2004

. Coordinated Ocean and Airfreight export shipments with forwarders

. Contacted Freight Forwarders to ensure all delivery tickets were

correct

. Ensured all documents were labeled correctly for ocean and airfreight

. Maintained container information to insure all material was packed

properly

. Expedited purchased material ordered by zones to packers in a timely

manner

. Reviewed discrepancies between vendors, packers, and Accounts Payable

to help ensure timely and accurate delivery of material to the zoned

areas

. Verified receipt of documentation such as certifications and manuals

into MMS systems

Hydril Assistant Traffic Coordinator Jul 1996

- Aug 2000

. Coordinated Ocean and Airfreight export shipments

. Assisted in quotes for Domestic and International shipments

. Billing prepaid and added freight for company. Researched purchase

orders for transport compliance. Maintained all Bills of Lading for

Freight Lines

. Setup shipments with all Truck Co. from origin to destinations

. Ensured that all Import vessels entering port, trucks where available

for dock to truck to prevent extra charges

. Ensured all documentation reflected proper entry for duty taxes if any

involved

Contact this candidate