Valencia Williams

*** ********** *****, **********, ** 30005 678-***-****

abmi17@r.postjobfree.com OR http://www.linkedin.com/pub/valencia-williams/b/924/26a

Profile _____________________________________________________________________________

Motivated, personable business professional with proven work experience with non-profit organizations, legal

and private sector in purchasing, management, budget preparation, payroll and various levels of administrative

duties. Talent for quickly mastering technology – including but not limited to Microsoft Word, Excel,

PowerPoint and Access, Visio and other various programs. Diplomatic and tactful with professionals and non-

professionals at all levels. Accustomed to handling sensitive, confidential records including salary and budgetary

information. SharePoint skills – page design, editing, document management, granting permissions and group

creations. Flexible and versatile – able to maintain a sense of humor under pressure. Poised and competent with

demonstrated ability to easily transcend cultural differences. Thrive in deadline-driven environments.

Excellent team-building skills.

Skills Summary ________________________________________________________________________________________

Budget preparation Human Resources Purchasing

Computer Savvy Management Space & Design

Customer Service Payroll Trainer

General Office Skills\Scheduling

Professional Experience _______________________________________________________________

BUDGETS

CCHMC – For last three years, responsible for managing the revenue, expenditures and allocations of six budget

simultaneously. Facilitated monthly meetings with senior leadership to help them understand their budgets. For

two years, tracked and monitored revenue, expenses, and allocations for Evidence Based Pediatric conference;

providing reports when needed. For two years, worked with HPCE Business Director to cr eate annual budgets,

generate projections for new year and generate reports on spending habits for past years. .

o Prior to FY09, worked with the Director and pointed out items that should be pulled from individual

budgets and put into main budget for better monitoring i.e.: flower, pagers, supplies, copier

maintenance agreements, etc. Based on these recommendations, FY10 budget was changed to include

my recommendations.

HCDHS - For nine years, coordinated and prepared the semi-annual budget for a $27 million year service

expenditure.

Ulmer - For 2 yrs., solely responsible for gathering large volume of documentation to be sent to the clients

with monthly invoices; proofs, correct and finalizes invoices. Acted as liaison between the attorneys and clients.

MANAGEMENT / SUPERVISION

CCHMC - Managed a team of 10 including admin assistants, sr. admin assistants, project coordinators, co-

ops/interns and a project specialist for at CCHMC. Conducted bi-weekly one-on-ones with direct reports,

created and implemented training program for staff, cross-trained, maintained workload assignments.

o Establish goals, appraised employee performance and recommended personnel and salary actions.

Direct work assignments, maintained position descriptions and initiated position reviews for

promotions.

HCDHS - Independently supervised five specialized support staff for 2 years. Conducted performance

reviews and made decisions on pay for performance raises along with recommendations for termination. Jointly

supervised eleven clerical staff for 2 years– Child Day Care Division. Responsible for generating monthly

schedules for clerical staff. Trained all newly hired administrative staff and coordinators. Developed various

tools to effectively distribute work among support staff and a ssess this based on workload

PURCHASING

CCHMC – Implemented tool to streamline process for ten vendor accounts that had high volume monthly

invoices. Monitored accounts to ensure sufficient funds, had authority to add additional dollars as needed. Had

sole authority to approve/deny staff expenses, invoices and various financial requests. A cted as liaison between

organization and vendor. Responsible for capital equipment purchases and worked with the vendors to

negotiate pricing. Secured quotes and ordered all computer equipment /software and developed several

SharePoint tracking tool an inventory of divisional assets.

Valencia Williams

PAYROLL

Administered payroll for 150+ staff, kept up-to-date on human resource procedures, office procedures and

related work flow. Ensure submission of payroll related information. Developed ongoing training program and

implemented process to train and transition to supervisors. Acted as division liaison with Human Resources

and Payroll. Over fifteen years of experience throughout work history.

SPACE & DESIGN

Responsible for working with space team to assess new space needs, order furniture, approve additional

cubicles\offices to be built. Coordinated moves of 50+ staff, responsible for full logistics including phones,

computers within the division and to satellite locations. Assessed and implemented savings plan for out -of-state

office and eventually ended up closing office and setting up home offices for them to work from.

TRAINER

Initiated a new hire orientation program, facilitated individual and monthly sessions of 10-15 staff, trained

newly hired administrative and project staff in addition to training senior leadership and faculty on organization

and divisional policies, etc. Drafted new manager orientation format.

Employment History _________________________________________________________________

CINCINNATI CHILDREN’S HOSPITAL MEDICAL CENTER – Cincinnati, OH

Business Manager, 7/09 to 10/12

Business Coordinator, 3/08 to 6/09

Sr. Administrative Assistant, 9/07 to 2/08

Administrative Assistant, 9/06 to 8/07

ULMER & BERNE, LLP – Cincinnati, OH

Litigation Assistant, 6/04 to 8/06

XLC PERSONNEL SERVICES WORKED AT CCHMC – Cincinnati, OH

Administrative Assistant, 2/04 to 6/04 (covered for staff on maternity leave)

ANTHEM BLUE CROSS & BLUE SHEILD – Cincinnati, OH

Sr. Administrative Assistant, 4/01 to 12/03

HAMILTON CO. DEPT OF HUMAN SERVICES – Cincinnati, OH

Sr. Administrative Secretary/Manager, 9/98-4/01

Secretary I, 6/96-12/98 (performed this job simultaneously with my new job)

Word Processor Specialist 3, 4/92-6/96

Education __________________________________________________________________________

WESTERN GOVERNOR’S UNIVERSITY – Salt Lake City, UT (online)

Bachelors of Science, Major: Finance (Expected graduation date: 2013) .

SOUTHWESTERN COLLEGE OF BUSINESS – Cincinnati, OH

Legal Secretary Certificate (Grad date: 12/95) GPA: 4.0/4.0

WITHROW HIGH SCHOOL – Cincinnati, OH

(Grad Date: June 1989) High School Diploma, Ranking in the top 10% of my class,

Major: Data & Word Processing

(Grad Date: June 1989) Certificate

Received a Secondary Certificate of Completion for Business Ed. from the Division of

Vocational & Career Education.

527 Huntington Downs, Alpharetta, GA 30005 678-***-**** abmi17@r.postjobfree.com

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