Security Executive Assistant

Donatella Jennings

**** ********* ******

Frederick, MD 21704

Cellular: 240-***-****

Email:abm9cj@r.postjobfree.com

SUMMARY

Dedicated professional with over 20 years of experience and proven

ability in managing projects while improving operational efficiency and

establishing and promoting quality assurance. Experienced DoD

contractor, scrupulous researcher and gifted writer of SOPs, Plans,

Programs, Policies and Procedures. Very comfortable in multicultural

environments due to extensive international experiences, both socially

and professionally. Quick learner capable of aligning resources and

motivate staff to maximize productivity while using superior customer

relations skills.

CLEARANCE

Active Top Secret/SCI (re-adjudicated in Jan 09)

WORK EXPERIENCE

Senior Consultant – Business Operations Manager Oct 2008 -

Dec 2009

Data Systems Analyst, Inc.

Developed business strategies and marketing /sales plans for Company's

Identity Management Solutions, and Health IT related products and

services; prepared briefings, white papers, business cases, and cost

1

analysis to promote and demonstrate Company's Identity Management

and Health IT capabilities.

Coordinated and collaborated with the business development team on

strategies, opportunities, and business development initiatives thru

research, review and identification and validation of potential business

opportunities through the Federal Business Opportunity Web Page,

corporate Input subscription, and meetings with potential customers.

Developed pipelines of potential opportunities in line with Company's

capabilities and marketing targets.

Prepared weekly summary of business development activities and

updates on business opportunities pipeline.

Jr. Contract Administrator Aug 2008 - Sep 2008

FBI IT Contract Unit, Washington, DC

Compiled, established and implemented Procedures for the day to day

execution of assigned tasks for training purposes of incoming personnel.

Provided contracts administrative support to assigned contracting

officers generating reports tracking the outstanding contractual actions,

as well as the completed ones.

Implemented new filing system and presentation of reports for the Unit

Chief’s review, update and approval.

Implemented trend analysis depicting average requests received per

month, providing assistance with the tracking and processing of

incoming requests for supplies and services, and with financial audit

requests for accrued expenditures and outstanding deliveries for supplies

and services.

Coordinated and worked with Simplified Acquisition Requests such as

completing E-buy requests for Contracting Officer review, approval, and

award.

Assisted with Simplified Acquisition Procedures for open market and

GSA purchases such as issuance of Request for Quotations and was also

assigned to verify the Central Contracting Registry and the Excluded

Parties List as well. Conducted price analysis of quotes.

Security Officer &Executive Assistant to the Director Sep 2007-

Feb 2008

Center for Countermeasures – Office of the Secretary of Defense

White Sands Missile Range, NM

Created Standard of Operating Procedures and handbooks, scheduled,

conducted, and documented re-occurring security training for CCM

personnel.

Classified, and labeled all machineries, documents, electronic devices,

CCM’s infrastructures posting security flyers as required by DOD and

Army Regulations.

Ensured monitoring compliance to security standards for use, disposal,

control of classified devices, and documents, and maintained Security

Clearance files on CCM personnel via access to JPAS.

Established and kept log of observed security violations recommending

corrective actions to the Director of the Center for Countermeasures.

Conducted announced as well as unannounced security inspection for

internal control within CCM, documenting and reporting the findings to

the Director with recommended corrective actions to be taken.

Established and implemented a “DELTA” Force Protection Exercise

Plan, which met all the requirements dictated by the Commanding

3

General and was submitted to the Garrison Command for further

dissemination within the other Directorates on Post.

Established, and disseminated Infosec, Comsec, Opsec, Information

Security, Information Technology Security, Physical Security, and

Personnel Security Policies and Procedures along with plans and

programs.

Also, as the Executive Assistant to the Director, updated and maintained

the Director's calendar; initiated, and processed his Travel Orders and

established and maintained his filing system, implementing storage

procedures based on classification of incoming/outgoing

correspondence.

Acted as the liaison officer between the CCM Directorate, Garrison,

OSD and other offices as directed, maintaining proper public relations.

Filtered appointments, and RSVP to social invitations, and managed

staff actions, followed up on status, and prioritized events.

Cost Estimator Analyst, Intelligence Jan 2004- Jun 2005

CACI, Inc.

Successfully managed the financial accounts for TROJAN task order

with a funded ceiling of $38.5 million.

Generated monthly progress reports and provided monthly reporting of

Estimates to Complete to government client and CACI VPs.

Reviewed and processed Sub contractors' invoices tracking their

expenditures.

Created financial spreadsheets with various corresponding charts

ensuring all expenditures were tracked properly.

Coordinated with multiple agencies, corporate accounting, and local

Program Management personnel in execution of tasks while successfully

ensuring accurate time keeping and direct billing of all obligations and

commitments initiated on the program

Provided support through use of the MS Office Suite of computer

applications (MS Word, Excel, Power Point, etc) ensuring accurate

records maintenance and property accountability.

Audited and corrected each transaction on a closed $26 million task

order, balancing the task order while ensuring no client funds were lost.

Cost Estimator Analyst, Warfare Communications Jan 2002 – Jan

2004

CACI Tech

Cost Estimator Analyst for CMS Delivery Orders for the Army

Communication Electronic Warfare System, and later the Advance

Development Phase of same system

Accurately and successfully maintained status accounting and

purchasing records for contracts valued in excess of $12.5 million.

Provided timely and effective verification and cross checks of corporate

vouchers as well as forecasts for assigned task orders.

Produced documentation allocating/reallocating funds to efficiently

manage assigned delivery orders.

Processed purchase requisitions, time keeping and travel expense

reports, generating accounting data and projections for delivery orders.

Performed reconciliation of government accounting spreadsheets for all

funds committed or obligated, facilitating rolling forecasts for

subsequent periods.

5

Successfully tracked inventory control, shipping/receiving reports for

accounts payable, and developed, and maintained a library of auditable

records associated with assigned delivery orders ensuring successful

year-end close out of all accounts in assigned delivery orders.

As the Executive Assistant to the Senior Vice President, maintained and

managed his calendar, providing advice and recommendations on all

matters relating to the coordination, integration and synchronization of

staff events and activities.

Extrapolated existing methods and procedures to future requirements

applying methodology to timely and executable plans of actions and

maintained time and attendance for subordinate

managers, and coordinated travel, validating and submitting final travel

documents for payment ensuring security and confidentiality of actions

in support senior executives.

Successfully managed staff actions, determined status, and prioritized

events providing status briefs to the Senior Vice President.

Civilian Personnel Assistant Mar 1988 –

Sep 1989

NATO AF South, Naples, Italy

Developed and maintained office filing system, setting appointments

between the Chief, CPO and the interviewing candidates.

Received, sorted and distributed incoming and outgoing correspondence,

and coordinated phone calls to appropriate staff person or office.

Administered typing tests, and English proficiency test for local national

applicants.

Executive Assistant to the Chief MWA Mar

1990 – Sep 1991

NATO AF South. Naples, Italy

Managed director's calendar, club and facility scheduling taking orders,

planning and assisting in private/public functions.

Successfully maintained personal and professional files and

correspondence of the director.

Anticipated, researched, and added necessary background information to

correspondence requiring director's attention coordinating travel,

validating, and submitting final travel documents for payment.

Maintained executives files, awards, performance reviews, and

coordinated training plans with director and staff ensuring administrative

control, providing oversight of training planned versus training

conducted.

Developed training budget, coordinating with Comptroller funding

requirements and held a NATO Cosmic "Top Secret" clearance from

1989 to 1993.

Military Police Investigator & Court Translator

Oct 1991 – Apr 1993

US Navy, Naples, Italy

Assisted military and civilian U.S. personnel when interacting with

Italian law enforcement agencies, performing additional duties as

Security Officer, and as a criminal and civil court

interpreter and translator on behalf of US and NATO personnel.

7

Reconciled security actions with force protection plans, ensuring

security of files, and offices. Established key controls, and

performed inspections IAW Navy Physical Security Program.

Investigated cases of child abuse, domestic fights, assault, DUI, use

of narcotics, bribes, fraud, waste and abuse, black marketing, rape,

etc, closely coopering, and consulting with the US Navy Jag Office.

Trained to execute mythology, and to interrogate, search, handcuff,

and work with military dogs. Coordinated and requested employee’s

background investigations and security clearances.

Established and monitored control procedures for classified material

to include proper handling of classified documents.

Scheduled and conducted unannounced/announced inspections within

the department to ascertain adequacy of security safeguards

Drafted assessments of damaged and, or, compromised information

recommending possible declassification or downgrading.

Spouse has been serving as a US Army officer, so during intervening

years between work histories shown above, I have served in a

variety of volunteer assignments and commercial work. For

example, I served as Volunteer in the Camino Real Middle School,

Las Cruces, NM committee, and I was also elected as a member of

the legislative and intergovernmental committee for the Board of

Education; in spousal support, seminar, and philanthropic activities

while my spouse was assigned to the US Army War College; and,

worked for commercial enterprises not connected to information

technology.

PROFESSIONAL RECOGNITIONS

I have received impressive letters of commendation, certificates of

appreciation and achievement, and other recognition from the US and

foreign militaries, and from military and civilian government officials.

All are available upon request.

TECHNICAL SKILLS AND PROFESSIONAL DEVELOPMENT

COURSES

Software Packages: Windows XP, Windows Office 2003 Professional

Suite (Excel, Word, Access, Power Point, Outlook); ISOO 9000, March

2005 and Microsoft Bundle April 2009 Global Knowledge Institution.

EDUCATION

Bachelor of Science, Naples, Italy

Criminal and Civil Law, Jurisprudence Faculty, Federico Barbarossa,

Naples, Italy

Certificate of Equivalence, ECE

Completion of US undergraduate work, 120 semester hrs

Multilingual:

Italian (Fluent- native: write, read, speak, and understand)

English (Fluent: write, read, speak, and understand)

Spanish (Fair: reads, write, speak, and understand)

French (Mediocre: read, speak, and understand)

9

Contact this candidate