Administrative Assistant Human Resources
Resume:
Daniel West
**** *** ********* ***. ****** Spring, MD
20903
****************@*****.***
EXPERIENCE
NYC Health and Hospitals Corporation
Sr. Administrative Assistant
o Provided high-level administrative support to the Senior Director in
the Employment and Recruitment Division of the Human Resources
Department. Compiled database reports, tables and correspondence;
created complex PowerPoint presentations, spreadsheets, charts, and
other documentation needed by department Director.
o Prepared and processed confidential administrative materials. Served
as a liaison, responded to inquirers and internal/external clients,
as well as 3rd party requests.
o Assisted applicants with completion of pre-employment paperwork,
facilitated background checks and registry screenings. Maintained
departmental systems and programs, including activities to meet the
requirements of various regulatory agencies. Performed independent
project based work with little supervision.
o Managed database files to track filing and correspondence
documentation. Maintained strict confidentiality of all documents,
files, and human resources information. Ensured completion and
return of employee paperwork. Established and updated employee files
to document personnel actions and to provide information for
background investigations regarding H-1B and J-1 Visa resident
status.
Steptoe & Johnson LLP
11/06 - 01/08
Executive Assistant
o Managed complex business calendar and managers' schedule. Interfaced
with all levels of managers and employees (domestic/international).
Tracked personnel vacation, sick / personal days, and other HR
applications as requested. Provided accurate initial and follow up
reports and memoranda on critical performance criteria, as basis for
performance evaluations.
o Assisted with creation/modification of presentations, spreadsheets and
departmental reports. Prioritized meeting requests; ensured conference
call and meeting participation. Planned and coordinated travel
itineraries - both domestic and international. Processed expense
reports for Managers (domestic/int'l).
o Reconciled transportation company invoices, temporary staff hours /
agency invoices, and additional vendor invoices. Worked with
building management and vendors to resolve general office
maintenance issues.
o Coordinated interview process for potential employees. Followed up on
new employee's security access identification and location setup to
provide timely and smooth transition into organization.
o Demonstrated organizational skills daily by responding to inquiries
and furnishing information with follow up when needed in executives'
absence.
Thomson Corporation
08/02 - 11/06
Marketing Administrative Assistant
o Organized logistics for Sales Team attending Trade Shows and Client
Trainings and Marketing events. Duties included coordinating with
accounting department for vendor payment, communicating all
necessary details to Sales Team and Marketing Manager.
o Coordinated creation, production and shipment of direct mailing
documents, including formal invitations and informational brochures.
Responsible for website maintenance - uploaded class schedules,
class descriptions and training information onto company intranet
website.
o Provided administrative support to Marketing Manager and Vice
President of Marketing including correspondence, reports and
memoranda, processing expense reports, scheduling and making travel
arrangements and other administrative functions as necessary.
o Database management of proposal and business development efforts,
including data entry and the updating of client files on a weekly
basis. Also conducted research projects surveying several leading
firms for new business.
Education
Wiley College, Marshall, Tx Business Administration
Sills
( MS Outlook, Word, Excel, PowerPoint & Access
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