Objective
Seeking full time position with a company to further my career in
business. I consider myself dependable and a self-starter with a
strong work ethic. I adapt to change easily and have excellent
organizational skills.
Profile
Motivated, personable business professional with great organizational and
interpersonal skills. Talent for quickly mastering technology and software
to complete any job required as well as acting as technical support in
department. Diplomatic and tactful with professionals and non-
professionals at all levels. Accustomed to handling sensitive, confidential
records. Demonstrated history of producing accurate, timely reports meeting
stringent company and government guidelines.
Flexible and versatile - able to maintain a sense of humor under pressure.
I am able to work independently or with minimal supervision. Will act as
facilitator to resolve conflicts within teams. Demonstrates the ability to
resolve problems with internal staff and cross functionally with clients
and outside vendors as liaison. Shows skills in motivating and mentoring
staff to achieve compliance with various necessary job accountably. Very
positive influence to team members and office personnel.
Skills Summary
MS office suite Computer Savvy Work orders
Report Preparation Customer Service Purchase orders
Written Correspondence Scheduling meetings Arrange travel for
General Office Skills and daily workflows multiple senior executives
Developed policies and
procedures Expense Reports Professional Presentations
Federal and government Invoicing
projects and polices Tracking and monitoring
request from clients
Professional Experience
Executive assistant/Project managers/Directors/vice presidents- Shaw group
enviromental & Infrastructure
ASSISTED IN ORGANIZING FEMA CONSTRUCTION CLOSEOUT DOCUMENTATION
Scheduled and managed lease ins for all FEMA group sites
Reported all site back up and daily reports to FEMA
Worked as liaison between Shaw Environmental & Infrastructure and FEMA
Worked as liaison between Shaw O&M group and FEMA
Responsible for creating extensive excel spreadsheets for daily reporting
to FEMA
Worked with site supervisors and management in the field to get evacuees
into trailers in south Louisiana
Served as project administrator
Provided high-level administrative support by conducting research,
preparing reports, handled information request, performed all clerical
functions such as preparing correspondence, receiving visitors, arranging
conference calls, scheduling meetings.
Attended all meeting with VP and PM to record, compile, transcribe, and
distribute minutes of the meetings.
Coordinated and directed office services, such as records and budget
preparations for personnel and project start ups.
Helped develop policies and procedures for employees to handle all
administrative duties and to meet all facility needs.
Arranged travel for managers and executive staff
Expense reports for managers and executive staff
Reviewed operating practices and procedures in order to determine whether
improvements can be made in areas such as workflows, reporting, procedures,
and expenditures
Provided technical assistance with solving computer, phone, and other
office machines.
Prepared weekly, bi-weekly, and monthly reports to provide to the client.
Assisted in team organization and task as well as supervised employees
Supported team with issues and problem solving
Maintained department files, contracts, invoices, timesheets and personnel
file
Generated reports for program management
Served as POC for facility managers within south Louisiana project offices
Trained employees on procurement card process and expense reports
Coordinated weekly meetings with clients
Constructed training manuals for managers
Maintained SharePoint and Portal website for company projects and
departments.
Reviewed and processed invoices in DocuSphere
Created requisitions for facility purchases
Purchased supplies and equipment and handling the invoices
Assisted client in all their needs
Inspected data submitted by evaluators of Hurricane Katrina victims to
ensure proper protocols are applied
Prepared home evaluation teams with all equipment to work in the field and
tracked all equipment
Coordinated and scheduled daily appointments for Emergency Housing for FEMA
after Hurricane Katrina
Maintained great working relationships with outside clients
Safety and HAZARDOUS audits/ Shaw environmental & infrastructure
TRAVELED THROUGHOUT THE U.S.A. PERFORMING AUDITS IN WAL-MART CLAIMS
DEPARTMENTS
Trained claims associates on the proper way to ship hazardous waste
Worked with Store and Regional Managers to train on better in store safety
Worked with no supervision for months at a time
Reported audit findings to management with in corporate offices
Received award for work done on this project
Complied with all company and client guidelines and policies.
Business analyst/shaw enviromental & infrastructure
PURCHASED ALL I.T. EQUIPMENT FOR THE ROAD HOME PROJECT THROUGH A VARIETY OF
VENDORS AND COMPANIES. WHILE FOLLOWING ALL GOVERNMENT POLICY REQUIREMENT
(I.E. COMPETITIVE BIDDING)
Responsible for writing desktop request and procurement requisitions
Received and tracked shipment and collected invoices.
Received shipment and distributed to the correct facilities and or user.
Maintained all procurement files for the I.T. department
Purchased Blackberry devices, performed tech support for devices.
Audited IT request and approved request for the region.
Employment History
Shaw Group inc - Baton Rouge, Louisiana
Assistant/Analyst - November 2004 to July 2010
Education
Safety & Hazardous Training- Baton Rouge Community College -2009
MS office suite Advanced - Baton Rouge Community College- 2004
Medical Billing and Office Management - Medical Training College -
2002