SUE MOSK

*** ********* ***** *** *****, CA ***** C: 650-***-**** abk2jm@r.postjobfree.com

Objective

Seeking a challenging and rewarding Executive Assistant role where I can utilize my extensive experience at

managing high priority projects for executive leadership.

Qualifications Summary

• Accomplished executive assistant offering 16 years of administrative experience reporting to senior

leadership: Chief Medical Officer, Senior Vice President and Vice President level.

• Diverse departmental experience within biotechnology/pharmaceutical organizations: Medical Affairs,

Drug Safety and Risk Management, Regulatory Affairs, Clinical Operations, Data Management and

Human Resources Business Management

• Demonstrated skill set providing comprehensive support for executive level staff; expertise in scheduling

high level meetings, coordinating travel, and prioritizing daily activities to meet business needs.

• Proven track record of developing and maintaining administrative processes that reduce redundancy,

improve accuracy and efficiency, and achieve organizational objectives.

• Highly focused and results-oriented in supporting complex, deadline-driven activities; able to identify

goals and priorities, resolves project challenges in a timely fashion.

Proficient in multiple documentation systems and office software applications; e.g., MS Windows NT, MS Office

(Outlook, Word, Excel, PowerPoint), Brainware, Oracle EBS (Iprocure), Concur T&E, Birkman Method, Documentum,

Reference Manager (RefMan), Adobe Professional, Visio, EndNote, SharePoint, Ariba, ERIS, gXRS, ICD, Totality,

ReqLogic

Professional Experience

Gilead Sciences, Foster City, California June 2013 - October

2013

Administrative Coordinator, Human Resources

• Provided daily general and administrative support to VP and Sr. Director + 15 team members

• Proactively maintained daily calendars for VP and Sr. Director, including scheduling changes and resolve

scheduling conflicts

• Scheduled New Hire "welcoming" event including catering

• Managed meeting and event planning

• Planned team retreat offsite including all logistics (lodging, catering, transportation-ground/air)

• Produced and distributed Orientation Binder for Senior Level New Hire

• Prepared and edited PowerPoint presentations

• Provided back-up support to other administrative assistants as needed

• Initiated and processed purchasing and invoices through Brainware, Oracle EBS (Iprocure) and Concur

• Domestic and International travel

• Provided Birkman Method reports to team leaders

Janssen Alzheimer Immunotherapy, South San Francisco, California March 2013 –

May 2013

Senior Administrative Associate, Global Pharmacovigilance and Risk Management

• Reviewing SAE files for Personal Health Information and redacting as required

Janssen Alzheimer Immunotherapy, South San Francisco, California February

2012 – December 2012

Senior Administrative Associate, Medical Affairs and Medical Writing

• Provided support to the Head of Medical Affairs in managing administrative tasks related to key departmental

activities; including coordinating high level internal meetings, arranging multi-leg domestic travel itineraries and

managing expense reports

• Managed the acquisition of and payment for office supplies

• Assisted in on-boarding new hires; liaising with IT for hardware and software support and facilities for cubical

assignment, security for badge issue

• Provided support to the Director of Medical Writing in managing administrative tasks related to regulatory filing

activities

• Responsible for importing and manually creating new bibliographic references for the RefMan database

• Performed quality control checks on previously existing records to determine accuracy and consistency of data

entry

Janssen Alzheimer Immunotherapy, South San Francisco, California October 2011 –

February 2012

Senior Administrative Associate, Global Pharmacovigilance and Risk Management

• Provided support to Head of GPRM and the department (20 +)

• Maintained multiple Outlook calendars

• Maintained and distributed corporate travel agendas and itineraries

• Coordinated multiple candidate interviews and prepared interview agendas

• Coordinated on boarding of new hires within the department

• Processed invoices and individual expense reports that reflected extensive supporting

documents

• Ordered, maintained and distributed office supplies

• Maintained department org charts and other contact information

• Coordinated departmental corporate events

• Liaised with multiple departments to maintain company training records

• Communicated cross functionally to ensure completion of service requests

FibroGen, Inc., San Francisco, California July 2007 –

July 2010

Administrative Assistant, Clinical Operations

• Organized and scheduled the details of extensive international and domestic travel

arrangements

• Maintained and distributed corporate travel agendas and itineraries

• Coordinated multiple candidate interviews working hand-in-hand with HR, which included initial

candidate contact, coordination and preparation of interview agenda

• Created and provided HR with tracking system of current and potential interview candidates

• Coordinated all logistics for new hires and exiting personnel within the department

• Coordinated on-site and off-site meetings and conferences

• Processed invoices and monthly expense reports that reflected extensive supporting documents

and budget code indexes

• Managed and distributed departmental purchases; generated and maintained supply order

tracking records

• Primary liaison for all assistants company-wide to ensure compliance with corporate policies

regarding communication, reporting practices, and with the resolution of daily administrative/operational issues

• Collaborated with Associate Directors and Program Managers in preparing weekly reports for the

Senior Director’s review

• Initiated and completed special projects; e.g. Clinical Contracts filing system, coding system for

all department purchases

• Handled highly confidential reports and documents for senior staff and on-going clinical trials

Cellegy Pharmaceuticals, Inc., Brisbane, California March

1997 – December 2006

Senior Administrative Assistant

• Produced correspondence and submissions to the FDA (all IND and NDA submissions)

(Created, prepared, sent via FedEx, tracked arrival, scanned and PDF’d all documentation to

store on shared drive for viewing purposes only)

• Maintained all clinical and regulatory correspondence binders and files

• Tracked and distributed all SAE reporting

(Logged, tracked and maintained all patient data for Serious Adverse Events)

• Created and submitted all Investigator site supplies requests

(Formatted and created all study documents)

• Assured complete and timely documentation as stipulated by regulatory and investigational

protocols

• Created and maintained all signed CDAs (Confidentiality Disclosure Agreements)

• Maintained spreadsheet and maintenance of all company CDAs

• Developed and implemented methods and procedures for bibliographical database, patent

research, scientific literature reviews, and other recordkeeping; responded to and fulfilled information requests

from these resources

(Fulfilled request for all publications and entered into bibliography software and maintained)

• Coordinated and prepared schedules for interviews, on and off site meetings, conferences, and

other special events

(All logistics including flight, hotel, vehicle, audio visual equipment, meals, executive dinner,

etc)

• Scheduled and coordinated all travel arrangements

• Prepared and submitted expense reports and other general administrative functions as required

• Joined the Company as Receptionist and received three promotions culminating with Senior

Administrative Assistant

References

Available upon request

Contact this candidate