Executive Administrative Assistant

Bobbi Allison

Linked-In

P. O. Box *** . Eatonville, WA 98329

360-***-**** HOME

abhdh6@r.postjobfree.com . 253-241-

**** ****

Administrative Professional

(Executive Assistant - Administrative Assistant - Event Specialist -

Administrative Coordinator)

Polished executive support partner with over 15 years' experience planning

and directing business and personal affairs for CEO and high-level

executives. Recognized for defusing volatile customer situations, poised

in high-pressure situations, and fast-paced business environments.

Utilizes project management principles to independently plan and direct

high-level business affairs. Powerful verbal and written communicator with

the wisdom to foster open relationships while maintaining confidentiality.

Certified Notary Public.

CORE COMPETENCIES

Executive Office Management - Special Events and Charitable Fund Raising -

Domestic and International Travel Planning Complex Calendar Management

Relationship Management - Confidential Correspondence - Certified

Municipal Leader - Supervision - Public Speaking - BARS Accounting

Knowledge - Presentations - Executive Board Relations - Budget Management -

Web Page Management - Meeting and Special Event Planning - Public Records -

Open Public Meetings Act - Customer Service & Conflict Resolution -

Advanced Microsoft Office Skills - Document Management - Local and State

Government Relations - Multi-line Telephone Systems - Purchasing

PROFESSIONAL HISTORY

TOWN OF EATONVILLE - Eatonville, WA (Volunteer non-paid position)

Chair of the Town of Eatonville Finance Committee, January 1, 2006 to

December 31, 2011

Appointed by the Mayor of Eatonville in 2006 and again in January 2010, to

chair the Town's Finance Committee

Assisted in the writing of the town's yearly budget . Review and make

recommendations to Council on various resolutions and ordinances . Co-wrote

the Town's financial policies . Chair monthly finance meetings .

Presentations before the Town Council . Public speaking at various events

within the Town and Pierce County . Represent the Mayor at meetings as

requested . BARS accounting knowledge . Reviewed and co-wrote Town of

Eatonville Personnel Policies.

Key Accomplishments:

. Chair of the Pierce County Regional Council for 2010 and 2011.

. Represent all small cities within Pierce County on the Zoo Trek

Authority, which administers the Zoo Tax.

MULTICARE MEDICAL ASSOCIATES, Tacoma, WA

Senior Executive Assistant to the Senior Vice President, August 2008 to

December 2009

Confidential support to Sr. Vice President . Managed executive's calendar .

Executive travel arrangements . Coordinated provider (physician) contracts

renewals . Arranged and monitored all conference calls or web meetings .

Arranged all provider special events . Managed MMA files . Fielded, routed

and responded to all incoming calls and in-person inquiries from colleagues

. Managed five executive committees . Managed and directed communications

from executive to MMA Team . Authorized timecards . Monitored calendars of

executive team.

Key Accomplishments:

. Successfully arranged and managed the Provider Quarterly Meetings at

various venues; stayed under budget while providing a quality event

that included dinner, speakers (continuing medical education credits),

and entertainment. (420 Providers)

. Successfully managed and supported five executive committees.

TACOMA HOUSING AUTHORITY - CITY OF TACOMA, Tacoma, WA

Executive Assistant to the Executive Director, October 2006 - September

2007

Confidential support to the Executive Director . Managed executive's

calendar . Arranged all executive travel . Managed

executive files . Supported the Board of Commissioner . Coordinated and

managed all THA special events, including Governor and Lt. Governor's

official visits . Composed and published legal notices per RCW . Monitored

Open Public Meetings Act compliance . Wrote correspondence . Managed

communications from executive to housing team . Monitored and managed all

Public Records requests per RCW . Budget management.

Key Accomplishment:

. Coordinated and managed Washington State Governor and Lt. Governor's

visits to the Salishan Development.

. Planned and managed all Tacoma Housing Authority Special Events and

employee events.

COMMUNITY DEVELOPMENT DEPARTMENT - CITY OF LAKEWOOD, Lakewood, WA

Administrative Assistant to the Director, July 2001 - October 2006

Confidential support to the Director of Community Development . Managed

department budget, saving over $200k each year . Managed department

purchasing . Conference registrations . Composed and published legal

notices per RCW

Monitored the Open Public Meetings Act compliance per RCW . Web postings

and management for department web page . Managed three city committees .

Assisted with personnel actions . BARS accounting knowledge.

Key Accomplishments:

. Department budget monitoring, saving over 200K each year for a five

year total of 1M.

. Managed three city committees: Landmarks & Heritage, Planning Advisory

Board and the Taskforce on Topless Dancing which resulted in the

Lakewood's groundbreaking ordinance.

ESSENTIAL MARKETS, INC., Tacoma, WA

Executive Assistant/Department Manager, March 2000 - August 2000 (Company

went out of business)

Confidential support to the Senior Vice President/Chief Information Officer

. Managed Executive's calendar . Arranged all executive travel, including

international travel . Managed the IT Budget . Performed prescreening

interviews of prospective employees with recommendations . Arranged all

conference calls . Managed and coordinated all special events . Fielded and

responded to all incoming calls and in-person inquiries from colleagues .

Managed communications from executive to other senior executives, IT Team,

and administrative staff . Supervised three administrative support staff

Supervised five visiting web developers from Bulgaria . Mandatory On-call

24/7.

Key Accomplishments:

. Monitoring five wayward Bulgarian web developers.

. Arranging complicated international travel throughout Eastern Europe.

NOTEWORLD.COM, Tacoma, WA

Executive Administrator to the Senior Vice President and Chief Information

Officer, March 1999 - February 2000

Confidential support to the Senior Vice President/Chief Information Officer

. Managed executive's calendar . Arranged all executive travel .

Coordinated all conference calls . Executive file management . Fielded and

responded to incoming calls and in-person inquiries from colleagues .

Managed communications from executive to IT Team, and staff . Performed

internet research with reports . Invoice discrepancy resolution.

Key Accomplishment:

. Sole management of executive office remodel and subsequent move;

brought in on-time and under budget.

EDUCATION

Clover Park Technical College, Lakewood, WA

Legal Secretary

Program

Association of Washington Cities, Olympia, WA Certified Municipal

Leader & Municipal Budget Management

Eatonville High School, Eatonville, WA

High School Diploma[pic]

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