Administrative Assistant

. Business professional with extensive administrative support skill set

gained through experience as an office manager, administrative assistant,

purchasing manager and small business owner.

. Advanced computer skills in MS Office Suite, MAS200, QuickBooks,

Peachtree Complete and other accounting- and legal-related applications.

. Employ problem solving skills to increase office organization and

efficiency.

Key Skills

Office Administration & Organization Records & Database Management

Workflow Management & Documentation Spreadsheet & Database Creation

Legal Document Preparation & Filing

Tax Related Document Preparation & Inventory Management

Filing Scheduling & Calendaring

General Bookkeeping (A/P & A/R) Filing & Data Entry (60 WPM)

Experience

Edward F. Gogin, Jr., CPA & Rand A. Borresen, J.D., 2007 to Present

C.F.P., Irvine, CA

Office Manager

Coordinate and manage all office functions for busy attorney and CPA

offices. Provide administrative support for one attorney and three CPAs as

well as a full charge bookkeeper. Serve as primary contact person between

office clients, vendors and office personnel. Screen and route incoming

phone calls and mail. Generate documents, spreadsheets, reports and

outgoing correspondence. Schedule executive travel and client meetings.

Purchase and maintain inventory of office supplies and equipment. Operate

and maintain office related equipment including performing troubleshooting,

application upgrades and scheduling necessary vendor maintenance.

Preparation and filing of time-sensitive, legal and tax-related forms and

documents. Perform office bookkeeping functions including accounts

payable, accounts receivable, account reconciliation, and bank deposits.

. Improved office workflow efficiency and organization by implementing

balanced task-scheduling system.

. Reduced paperwork and redundancy by developing and managing electronic

legal records database.

. Developed electronic archiving system to reduce file management costs and

increase access to legal knowledge base of completed client files.

Kiva Kitchen & Bath, Irvine, CA 2004 to 2007

Purchasing Manager/Administrative Assistant

Quickly promoted from Administrative Assistant to Purchasing Manager in

the first four months of employment. Managed purchasing of major

appliances and plumbing fixtures for three major divisions and two

locations, including the corporate office/showroom. Hired, trained and

supervised administrative assistant. Generated purchase orders based on

client invoices, tracked and reported order status to management and

sales personnel. Maintained spreadsheets for sorting and comparing

vendor pricing contracts to insure lowest product cost and competitive

edge.

Experience - continued

Lextel Corporation, Huntington Beach, CA 2003 to 2004

Office Manager

Directed and monitored workflow and reported on job status. Processed

database merging and remote medical report printing. Transcribed medical

reports and outgoing correspondence. Recruited transcription contractors

and assisted in new recruit orientation.

Torelli Realty, Costa Mesa, CA 2002 to 2003

Receptionist/Administrative Assistant

Greeted incoming clients, screened and routed phone calls and mail.

Designed and produced real estate advertisement flyers, brochures and

posters, including selecting and customizing graphics. Supervised flyer

canvassing. Improved company web site by adding visual interest with

full color graphics and imbedded interactive maps. Assisted in planning

and organizing quarterly community events. Facilitated advertising

efficiency by researching and developing in-house methods for merging

vendor-supplied data into MS Access to output targeted mass mailings.

Medical Transcription and Security Companies, 1995 to 2002

Bremerton, WA

Owner/Office Manager

Researched, purchased and installed office equipment. Designed business-

related forms and established office procedures. Marketed to potential

clients; scheduled and dispatched installation crews; assisted with

security system design based on client blueprints. Transcribed medical

reports within hourly, daily and weekly deadlines.

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