- Administrative Assistant -
Productive, quality-oriented Administrative Professional eager to
contribute exceptional business support, project management and
interpersonal relation skills toward optimizing operations of a progressive
organization.
Focused, highly motivated, results driven professional with demonstrated
success in developing and optimizing business efficiency. Adept in
providing excellent customer service while focusing on improvements that
maximize immediate bottom-line results. Knowledgeable in computer
operations and applications including Microsoft Office Applications
(Word, PowerPoint, Excel, Access and Outlook), Lotus Notes 4.5, Olympia
DSS Transcription Program, Canon Imageware and Sony Vegas 8.0. Able to
handle multiple projects and meet deadlines under pressure. Excellent
interpersonal skills and able to communicate and collaborate effectively
with co-workers while diverse at all levels. Self-motivated and able to
work independently or in a team. Effective written and verbal skills
from both business operations and client base perspectives. Areas of
Expertise includes but not limited to:
< Resourceful and well-organized; skilled in activity planning, task
management and project follow through.
< Keen sense of responsibility; solid professional standards. Excellent
track record of dependability.
< Clerical Duties: Demonstrated background in administrative and clerical
procedures and systems such as word processing, managing files and
records, and other office procedures.
< Customer Service; reputably sociable and able to put customer at ease.
Ability to negotiate and persuade to achieve desired results.
< Communications; motivate team members to achieve goals, create positive
learning environment. Effective written and verbal skills. Provide
Managers and Team members with task updates to ensure effective
communication and timely completion of tasks.
< Problem Solving: Identifying problems and reviewing related information
to develop and evaluate options and implement solutions.
Key Qualifications
Comprehensive support for executive-level personnel.
Knowledgeable in providing high-level administrative support by conducting
research, preparing statistical reports, handling information requests, and
performing clerical functions such as preparing correspondence, receiving
visitors, arranging conference calls and scheduling meetings.
Reads and analyzes incoming memos, submissions and reports in order to determine
their significance and plan their distribution.
Opens, sorts, and distributes incoming correspondence, including faxes and email.
Files and retrieves corporate documents, records and reports.
Performs general office duties such as ordering supplies, maintaining record
management systems.
Prepares agendas and makes arrangements for meetings.
Conducts research, compiles data, and prepares papers for consideration and
presentation.
Manages and maintains executive's and manager's schedules.
Prepares invoices, reports, memos, letters, specs and other documents, using word
processing, spreadsheet, database and/or presentation software.
Set up and oversees administrative policies and procedures for offices and/or
organizations.
Reviews operating practices and procedures in order to determine whether
improvements can be made in areas such as workflow, reporting procedures, or
expenditures.
References
Furnished upon request.
Career Overview
Administrative Assistant:
DLB Associates ( Eatontown, NJ 2008 - 2010
Process a wide variety of administrative tasks including processing
transcriptions, correspondence, reports, presentations, specs, expense reports
and maintain Project Manager's calendars
Schedule meetings, arrange conference calls, and coordinate with AV team for
presentation equipment and teleconference calls
Secure travel arrangements and reservations
Conduct research and information requests, compile research documents and convert
into PDF when required
Create videos of construction site footage using Sony Vegas program
Maintain Vacation Database, Employee Outs and Off-Site Staff Attendance
spreadsheets
CME Associates ( Parlin, NJ 2003 - 2008
Played a key role in supporting the HR Partner, Water and Wastewater Managers and
Team members
Maintained managers calendars, processed correspondence, proposals, specs and
memorandums, managed departmental timesheets, performed extensive document
scanning including large scale scanning into Canon Imageware System, as well as
coordinated departmental meetings, manager and team members seminar and tradeshow
travel arrangements
Performed assistance and support to the HR Partner overseeing emails, voicemails,
business and personal calendar, timesheets, preparation of correspondence,
memorandums, political event donation ads and table sponsors
Established reputation in processing proposals and assembling corresponding
marketing kits
Coordinated Annual Client Cocktail Party at the League of Municipalities at Trump
Plaza in Atlantic City in 2003 and 2004, which included over 1,000 guests, as
well as hotel reservations and various dinner reservations
Tropical Logistics, LLC ( Perth Amboy, NJ 2001 - 2003
Served a key role in supporting the VP of Operations, Warehouse and Fleet
Managers including preparation of correspondence and memorandums, maintained
Fleet Maintenance Dossier database, created and updated extensive departmental
information spreadsheets, and processed accident forms and out-of-state shipping
requests
NaviSys ( Edison, NJ 1999 - 2001
Supported the VP of Strategic Sales and Marketing Department
Prepared correspondence, travel arrangements and T&E reports, processed tradeshow
applications and reservations, assembled and distributed marketing kits,
processed client information in ACT database, performed mass mailings, prepared
proposals and PowerPoint presentations, and coordinated interoffice and client
breakfast and lunch meetings
American Bankers Insurance Group ( Iselin, NJ 1996 - 1998
Collaborated efforts in supporting the sales team with all correspondence, travel
arrangements and T&E reports, populated sales calls and stats into SAM database;
assembled marketing kits and prepared proposals
Assisted Office Manager with sales center budget spreadsheets organizing monthly
sales meetings and maintenance of office supplies
Assisted in organizing Client Appreciation Dinner Dance Cruise out of New York
City in Fall 1997, which included over 200 guests
Legal Secretary:
Harold I. Meyerson, Esq. ( New York, NY 1992 - 1996
Accountable for preparation of Wills, Codicils, Living Wills, Power of Attorneys,
annual Estate and Trust accounting reports, probate forms, estate tax and legal
forms, inventory of personal effects for appraisals and auction, bank deposits,
incoming and outgoing correspondence, invoices