Fazil Aboobakcer

Abu Dhabi, U A E

Mobile : +971-**-***-****

abh8v4@r.postjobfree.com

CAREER OBJECTIVE

To obtain a suitable position in a professional and dynamic organization that promises bright

growth, opportunities and to contribute the best of my ability for the development of the

organization.

CAPABILITIES

An effective organizer with excellent leadership, interpersonal communication skill, a willing team

player, having capacity to work under pressure is looking to be a team member in growth oriented

and professionally managed group.

EDUCATION

BSc. Computer Science (2001-2004)

Bangalore University

Bangalore, India

PROFESSIONAL EXPERIENCE

National Marine Dredging Company (NMDC)

Abu Dhabi, United Arab Emirates

Administrative Officer/Document Controller

December 2011 – till date

Job Responsibilities:-

Perform office administrative function and needs for the Contracts Office.

Manage all administrative requirements of Contracts Department Office e.g. making

progress reports and monthly reports for all jobs, drafting and take approval Management

approval Sub-Contracts, reviewing invoices and approval.

Maintain electronic and hard copy filing system.

Retrieve documents from filing system.

Handle requests for information and data.

Prepare written responses to routine enquiries.

Prepare and modify documents including correspondence, reports, drafts, memos & e-mails.

Schedule and coordinate meetings, appointments and travel arrangements.

Prepare agendas for meetings and prepare schedules.

Record, compile, transcribe and distribute minutes of meetings.

Open, sort and distribute incoming correspondence to respective departments concerned.

Coordinate with Accounting, procurement office for the office requirements.

Typing of letters, fax, memos etc and maintaining a filing system.

To maintain high confidentiality of information and data of the company

Coordinate between the other departments daily queries.

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Ali & Sons Contracting LLC

Abu Dhabi, United Arab Emirates

Document Controller

May 2009 – November 2011

Job Responsibilities:-

Undertake various functions related to document control.

Managing Document configuration / Revision control through software EDMS, documents

uploading/tracking/reporting system.

Controls issuance of document numbers, including maintenance of proper document

registers for detail engineering or construction engineering project.

Maintains specifically assigned project database(s).

Ensures proper document classification, sorting, filing and proper archiving.

Reviews completeness of documentation and prepares document transmittals.

Prepares and maintains AFC and As-built Photostat books for detail engineering or

construction engineering project, either for in-house use or for onward transmittal to Client

during project closeout.

Performs file backup to ensure proper storage and archiving of electronic registers. Prepares

engineering project reports, as may be required.

Provide regular work status updates, including risks or concerns, to line manager.

Attend and contribute in team and project meetings as required.

Writing minutes of meetings if requested.

Coordinate between the other departments daily queries.

Consolidated Contractors International Company (CCIC)

Abu Dhabi, United Arab Emirates

Document Controller

September 2005 – April 2009

Managing Document configuration / Revision control through software VBC (Visual Byblos

Cyberspace), documents uploading/tracking/reporting system.

Prepare project folders for paper-based filing ensuring the company’s procedures with

respect to the storing of paper information is followed.

Manage the control of incoming documents ensuring that Document Control procedures are

followed.

Maintain accurate records of incoming documents and correspondence using the Project

correspondence in register.

Maintain accurate records of paper-based and electronic filing, ensuring WSP’s filing and

referencing procedures are strictly adhered to so that traceability is maintained.

Keep a record of all folders/files that have been issued to various members of the team and

ensure they are returned in a timely manner.

Ensure hard copy information is printed from incoming CDs and CDs are filed according to

WSP filing procedures.

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Assist in the distribution of documents to single disciplinary and multi-disciplinary project

teams.

Work closely with the CAD Drawing Coordinator in the preparation and issuing of drawings

ensuring that a record is kept of all the latest drawings and drawings are superseded

according to the latest revision.

Operate office equipment such as photocopier/scanner, printer, fax machine and binder, in

supporting the project team with their photocopying and binding requirements.

Writing minutes of meetings if requested.

Maintaining and presenting the Document Control Group and Quality Control related

documents during annual audit and BVQ Audit.

Ensure that Health & Safety is embedded into all work practices in line with company

policies.

COMPUTER SKILLS

Operating Systems: Windows XP Professional, Windows 95/98 & MS-DOS

Packages: Ms Office, Outlook Express

OTHER SKILLS

Excellent communication (written & verbal) and presentation skills.

Highly Optimistic in quick learning, time management and achieving career goals.

Interested in learning new technologies and mastering new skills.

PERSONAL DETAILS

Date of birth : 24-01-1984

Sex : Male

Nationality : Indian

Marital status : Married

Father's name : V. Aboobacker

Languages known : English, Hindi & Arabic

Mobility : Driving License (U.A.E)

Passport number : M0402257

Visa status : Employment Visa (Transferable)

REFERENCES – Reference in U.A.E available upon request

DECLARATION

I hereby declare that all information provided by me in this resume is true and best to my

knowledge and I do undertake the responsibility for any misrepresentation.

Fazil Aboobakcer

Place: Abu Dhabi

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